Receptionist

One Heart Worldwide

One Heart Worldwide (OHW) is an International Non-Governmental Organization that has been working in the area of Maternal and Neonatal Health (MNH) since 2011. OHW works with local communities and local health service providers to develop a culturally appropriate Network of Safety around mothers and infants, by raising awareness, teaching good practices, and distributing essential equipment to ensure that mothers and infants survive delivery and the first months of life.

Details / requirements:

Title: Receptionist

Reports to: Admin Officer

Duty Station: Kathmandu

Under the direct supervision of Admin Officer, the incumbent perform duties as follows:

Main Job and Responsibilities:

  • Answer all incoming/ out- going telephone calls and handle caller’s inquiries whenever possible
  • Re-direct calls as appropriate and take adequate messages when required
  • Update telephone directory and business contact details
  • Maintain telephone records, Submit bill for personal/private calls and follow up for timely payments
  • Maintain PABX telephone system and arrange for timely necessary repair
  • Greet/ assist persons entering organization
  • Direct persons to correct destination
  • Ensure knowledge of staff movements in and out of organization
  • Provide general administrative and clerical support
  • Receive and sort mail and deliveries
  • Ensure security of the Front Office
  • Keep record of all visitors to OHW NEPAL 
  • Register incoming/outgoing mail and file copies of the mail
  • Distribute mail to relevant officers or Office
  • Supervise the office Helper  in carrying out duties relating to the maintenance of the reception area
  • Assist in photocopying Documents as and when requested
  • Assist in flight and accommodation booking for staff and visitors
  • Assist in logistics management for meeting/workshop/training
  • Any tasks assigned by supervisor

Minimum Qualification and Experience

  • Completion of Secondary education with two years of experiences. 
  • Team player and with pleasant personality
  • knowledge of administrative and clerical procedures
  • Good computer skill in MS office, Internet surfing and email 
  • Good communication skills both in oral and writing in English and Nepali
  • Ability to type Nepali in computer

How to Apply

Interested and qualified candidates are requested to apply with cover later, an updated CV with three references to ohwnepal@oneheartworld-wide.org by 31st July 2017 before 17:00 hours. Please note the position in the subject line of an email must be "Application for the position of Receptionist”.

Only shortlisted candidates will be invited for the next stage of the recruitment process.

Job Overview

Category Administrative / Management
Openings 1
Experience 2+ years
Education Secondary
Posted Date 17 Jul, 2017
Apply Before 31 Jul, 2017
City Kathmandu