Logistics Manager

Essential Duties and Responsibilities:

1. Logistics Operations

• Provide to your supervisor the technical oversight, and input to manage staff support to, delivery of, and implementation of, all logistics support systems according to IMC Logistics policies and procedures.
• Work with your supervisor to provide planning support and advice to those making a procurement request, then process and manage the procurement process (either locally or internationally) in accordance with IMC policies and procedures, in a transparent, accountable, efficient and cost effective manner.
• Work with your supervisor to ensure that local market surveys are regularly carried out, to ensure a full knowledge of the availability and price of local items. Ensure that all procurements are managed, tracked and recorded. Identify, and suggest items that should be part of a pre-approved tender process, and ensure that open and free competition for procurements is adhered too.
• Work with your supervisor to actively engage with freight forwarding agencies, freight handling/clearance agents, and local Customs, to ensure that cargo is managed at all points of the supply chain, and that all tracking and reporting deadlines are met.
• Proactively manage the tracking of all medical supplies, equipment, materiel and food in transit, through its receipt, storage, and onward distribution to include providing input on the location and negotiation of contracting for storage/warehousing that is secure, well-maintained, and meets health and safe working practice requirements.
• Manage the capture of pipeline information, and the supply chain ensuring that Program staff are well-informed and well-prepared for incoming goods and materiel. Ensure timely reporting on stock status, to help Program staff with planning of stock replenishment and that tracking through to the end-user has occurred. And/or advise and support Program staff to verify that distribution has occurred according to the intentions and plans of your supervisor, donors, IMC, and project partners.
• Assist with the management of all matters logistics relating to transport and fuel management, to ensure that vehicles are insured, asset managed correctly, being driven safely, maintained appropriately, damages are reported, and ensure that vehicles internal equipment (tools, comms etc) are complete and serviceable; and that usage of fuel is correctly managed, and logged and recorded. Liaise with security personnel on security-related transport issues, such as booking in/out, satcomms, radios etc.
• Support your supervisor to manage all matters logistics regarding satellite communications and radio communications to ensure that equipment’s are insured, asset managed diligently, operated in the most cost efficient manner, and maintained appropriately.
• Work with your supervisor to capture, plan and regularly update preparedness reporting for the logistic systems in place at your mission. Work to ensure that logistic systems are robust and flexible enough to cope if a crisis occurs to include assessments of airports, transport available, warehousing, access routes, fuel availability, field comms issues, staffing challenges, training required etc. Raising issues though senior management as required.
• Manage the maintenance of accurate filing systems, with documented and supported records of actions for audit purposes. Contribute to weekly and monthly logistics reports to the in-country management team, and Global logistics pursuant with IMC policies and procedures.
• Be flexible and manage your time accordingly, to be prepared to tackle other tasks commensurate with your role, and level of experience, at short notice.

2. Compliance

• Ensure compliance with IMC policies and procedures, donor regulations and local laws.
• Ensure that the procurement and disposal of commodities, especially those subject to US Export Compliance regulations, are in line with applicable licenses and are properly documented.
• Ensure that vendor eligibility screening is carried out in a timely fashion, updated regularly, and, recorded appropriately.

 3. Human Resources

• Manage all staff you supervise with integrity and foresight, and in accordance with HR procedures and policies to ensure that they maintain the highest standards of accountability and professionalism.
• Make frequent site visits to where staff supervised by you are working, to ensure that the appropriate care and support is being offered. Ensure that staff supervised by you are evaluated regularly, trained and/or mentored in a structured accountable manner, and written records of such are retained.
• Provide input to the recruitment, selection and performance of logistics staff, as required.

 4. Training/ Capacity Building

• Advocate and plan for professional development for expat and national staff
• Determine training needs for staff supervised by you.
• Provide input, and deliver where applicable, training for national staff to increase their responsibilities in order to build capacity, and ensure sustainability of programs.

Minimum Education and Qualification:

•  Masters degree in International Development and/or in a relevant field of study.
• Three years experience in program management, logistics and security of which at least one year in developing countries or resource deprived environment.
• Supervisory experience preferred.
• Familiarity with international humanitarian operations, coordination structures, and the mandates of donors, UN agencies, and other NGOs.
• Profound cross-cultural awareness and insight into health care issues
• Ability to exercise sound judgment and make decisions independently.
• Extremely flexible, and have the ability to cope with stressful situations and frustrations.
• Ability to relate to and motivate local staff effectively.
• Creativity and the ability to work with limited resources.
• Excellent decision making skills.
• Team player and strong communication skills, both oral and written.
• Proficient in computer applications, especially with MS Word and MS Excel, MS PowerPoint a plus.