Implementation of Public Toilets, Nepalgunj

Terms of Reference

Implementation of Public Toilets, Nepalgunj

1. Introduction

SNV understands safe urban sanitation and hygiene services as a pre-condition for health and economic development in cities. Currently SNV Nepal is implementing Urban Sanitation and Hygiene for Health and Development (USHHD) programme at four cities in partnership with Khadak Municipality, Chandannath Municipality, Birendra Municipality and Nepalgunj Sub-metropolitan.  

The overall goal of the USHHD program is improved health and quality of life of men and women through access to sustainable and environmentally safe sanitation and improved hygiene practices. The programme aims to build capacity for environmentally safe sanitation and hygiene practices and sustainable town-wide sanitation service delivery, working with the responsible local governments and a broad range of other stakeholders at national, district and sub-district levels. The inputs are technical (organisational and institutional) advisory services, evidence based advocacy and knowledge management.

2. Rationale 

Government of Nepal is committed and working in collaboration with WASH stakeholders to achieve the target of open-defecation-free (ODF) status. The country has already achieved 96% of sanitation coverage. However, even after having full efforts to have 100% sanitation access at household level, functioning public toiletsis still an issue to sustain the achievement of ODF in the small and big towns.  Therefore, SNV is aiming to support Nepalgunj sub-metropolitan city to upgrade two public toilets to make them gender and disabled friendly.

3. Scope of work

The overall scope of work is to implement the upgrading of two public toilets in Nepalgunj. The current status of the two toilets and the tentative construction work required is given in the table below. Annexes 1 and 2 provide the plan for each toilet that is to be implemented. SNV will separately provide the detailed design and estimate for each toilet to the successful candidate.

Location

Current Condition

Tentative work required

1. Near Bheri hospital

Existing robust structure with male and female sections for toilets, handwashing, and baths.

Toilet facility is run down with broken features, handwashing basins missing,bath dysfunctional, and no functioning water.  Operator provides water from outside handpump to use in toilet.

Refer to Annex 1

• Upgrading of toilet, handwashing and bath facilities within existing structures
• Construction of new structure for disabled/transgender toilet and utility room
• Upgrading of drainage and on-site waste water management system
• Landscaping

2. Near butcher market

A row of three existing toilets with pans, in poor condition, no running water, no handwashing area.  No separation for men and women, no privacy, no access for people with disabilities.

Refer to Annex 2

• Demolition of existing structure
• Construction of new toilet block structure with separate toilets for males, females, and disabled/transgender toilet and utility room
• New on-site waste water management system
• Landscaping

Specifically, the scope of work entails:

• Understanding the detailed design and estimate provided by SNV.
• Developing the detailed material list, carrying out all procurement of materials required for the construction while ensuring quality and value for money within the given timeline, and arranging for safe storage of materials.  SNV will check the quality of the materials at time of procurement.  Inside fittings/finishing of the toilet will be decided jointly by SNV and municipality and will need to be procured accordingly.
• Implementing all construction work with high quality and in a timely manner.
• Manage debris as per municipality rules and in environmentally safe manner of demolished structures.
• Liaising and communicating with municipality, other stakeholders, and the public as required to ensure smooth implementation and avoid nuisance to the public from the construction activities.
• Ensure occupational health and safety of all people linked to construction.
• Identify any environmental risks from construction and implement mitigative measures.
• Be responsive and adaptive to any changes that may be required during implementation.
• Document with high quality pictures the before and after status of the sites. 

4.Project time frame and key milestones

The time period of the assignment is June 10th– October 30th, 2018

The major milestones and mandatory timelines for release of payment are given below.

Key milestones

Completed  by

1

Notification of preliminary selection by SNV

June 8th

2

Negotiations and contract finalisation

cond week of June

3

Procurement of major items completed and bills submitted

June 30th

4

Plan/measures for occupational health and safety and environmental risk management submitted to SNV

July 6th

5

Construction completed

October 15th

6

Reporting and documentation completed 

October 30th

5. Qualifications for applicants

• Experience in construction with experience in construction of public/institutional toilets is desirable.
• Well established, financially sound, operational office set-up in Banke district
• Demonstrated ability to implement quality construction
• Good relations with government and local bodies in general in city and/or district 

6.Time frame for selection

Task

Time line

Submission of applications

June 6th, 2018

Preliminary notification of finalist

June 8th, 2018

Activity development, contract negotiation, and contract signing

Second week of June

Time period of implementation

June 10 – Oct 30th, 2018

7. Applications

Interested applicants are invited to submit the list of documents below to qualify by Wednesday, June 6th, 2018.  Any incomplete applications will not be considered.  Please email submissions to SNV Nepal at nepal@snv.org with subject as “Implementation of Public Toilets, Nepalgunj“

• Two-page (maximum) capacity statement of organisation proving ability to deliver scope of work in the given time-frame with quality.
• CV of qualified technical chief of project available full-time for the complete period of implementation.
• Profile of complete HR list with position, qualification, key responsibility, and time allocated to project.
• Budget detailing:
  • human resources (matching profile list)
  • operational budget for implementation including all measures for ensuring occupational health and safety during construction(Construction budget will be added separately after preliminary selection and will be reimbursable on actuals).
• Letter from bank attesting ability to receive advance payment against bank guarantee. 
• Last audited financial statement of organisation.
• VAT/PAN registration certificate.

To view Annex 1 and 2, please click on the link below:

https://drive.google.com/open?id=1_YsB4CKmWaxXfBAxqxi3MgmMeKv4bbvs