Civil Society Director / Gender Equality and Social Inclusion (GESI) Advisor/ Governance Advisor/ Gr

FHI 360, an international NGO, is recruiting highly qualified and dynamic Nepali citizen for the USAID-funded five year Civil Society: Mutual Accountability Project (CS:MAP) in Nepal for the following positions to join its’ team: 

Civil Society Director (CSD) – Based in Kathmandu 

The CSD is responsible for leading the design and implementation of all civil society activities under the CS:MAP. The CSD will supervise the Civil Society Team and closely work with the Media Team, Capacity Building Team, and Grants Management Team to ensure effective implementation of the project’s civil society strengthening activities designed to: strengthen the organizational capacity of civil society organizations (CSOs); improve the civil society infrastructure for democratic processes; increase civil society participation in and contributions to public policy debates and resulting legal and political reforms; and increase civil society engagement with public officials to promote the reform process and accountable public resource use and service delivery. 

KEY RESPONSIBILITIES:

• Provide overall leadership for the design and implementation of activities in areas such as CSO organizational capacity development and CSO training in evidence-based advocacy and oversight, government engagement and social accountability mechanisms.
• Oversee, coordinate and support the Civil Society and Capacity Building Teams, which are expected to consist of Legal and Policy Advisor, Governance Advisor, Civil Society Officer, Capacity Building Manager and Capacity Building Officer.
• Oversee the design and implementation of CS:MAP’s grant streams, including: 

1) Strengthening Enabling Environment Grants (5-10 national level CSOs and media organizations focused on achieving Objective 1 results); 

2) Policy Advocacy, Government Engagement, and Oversight Grants (20 CSOs and media organizations based in Western- and earthquake affected districts focused on achieved results under Objectives 2 and 3); and 

3) Intermediary Service Organizations Grants (3-4 ISOs to lead CS:MAP’s capacity building activities focused on achieving Objective 4 results).

• With support from the Governance Advisor, lead the national-level government engagement initiatives, developing and maintaining strong working relationships with members of Parliament and other Government of Nepal (GoN) representative to achieve Objective 1 results.
• Assume significant responsibility for the successful creation and implementation of tools used by the project to assist civil society, including the Organizational Capacity Assessment (OCA), Organizational Development Plan and the Advocacy Toolkit. 
• Contribute to the management of effective civil society grants program portfolios, including solicitation design, monitoring of grantee performance, and ensuring the delivery of appropriate capacity building linked to grants.
• Work closely with and report to the Chief of Party and other program staff to ensure civil society activities comply with FHI 360 and USAID rules and regulations.
• Represent the CS:MAP to external stakeholders, including CSOs, intermediary support organizations, local and international technical experts, USAID, other donors and government officials where project initiatives are implemented.  
• Manage and maintain strong working relationships with project subawardees contributing to achievement of civil society activity results.  

MINIMUM REQUIREMENTS:

• Master’s degree in a relevant field.
• Minimum of seven years’ experience in designing and implementing civil society or organizational capacity-building activities is required.
• Minimum seven years of project management experience is required.
• Solid knowledge of the Nepalese civil society sector is required.
• Preference given to candidates who demonstrate prior experience with advocacy campaigns, influencing public policy and monitoring government performance and gender equality and social inclusion.
• Knowledge of USAID regulations is preferable.
• Proficiency in any language spoken in project priority districts is highly desired.

Gender Equality and Social Inclusion (GESI) Advisor- Based in Kathmandu 

The GESI Advisor is responsible for overall implementation of the project’s GESI Plan. The GESI Advisor works closely with the project team to ensure GESI is integrated throughout project activities and provide training to staff and partners as necessary to improve their GESI awareness and integration skills. The GESI Advisor represents the project in all GESI-related events and builds and maintains relationships with GESI focal points within government institutions, media outlets and CSOs. 

KEY RESPONSIBILITIES: 

• Ensure implementation of the project’s GESI Action Plan and work with the civil society and media teams to provide support in implementing the plan.  
• Train CS:MAP staff, partners, and grantees in GESI principles. 
• Work with appropriate project teams, partners, consultants, and contractors to undertake GESI assessments as necessary.
• Develop and maintain relationships with GESI liaisons within government institutions, CSOs and media organizations.
• Attend conferences, workshops and other events around GESI and keep CS:MAP staff apprised of new developments and best practices around GESI.
• Support the Capacity Building Manager in conducting GESI Audits with grantees to ensure GESI integration and compliance in their grant activities and GESI mainstreaming as part of their organizational capacity development. 
• Work closely with the Civil Society Director and Media Director and other program staff to ensure GESI is integrated throughout project activities. 
• Work closely with the M & E Advisor to ensure project data collection and reporting comply with USAID’s GESI requirements.
• Contribute to written project performance reports and ensure effective monitoring and evaluation of GESI integration activities.

MINIMUM REQUIREMENTS:

• Master’s degree in a relevant field
• Minimum of five years’ experience designing and implementing activities related to gender equality and social inclusion.
• Solid knowledge of the Nepalese civil society sector is required.
• Preference given to candidates who demonstrate prior experience with advocacy campaigns and policy reform initiatives around GESI.
• English and Nepalese proficiency required. 
• Proficiency in any language spoken in project priority districts is highly desired.

Governance Advisor – Based in Nepalgunj 

The Governance Advisor is responsible for the project’s plan for engaging the GoN and advancing policy and institutional reforms and enforcement at the sub-national and national-level. The Governance Advisor works closely with the project teams to strengthen district-level media outlets and CSOs’ capacity to effectively use social accountability mechanisms, including CS:MAP’s Good Governance Barometer, and to carry out oversight of public resource use and service delivery. The Governance Advisor also supports capacity building of national-level CSOs, media organizations, and coalitions to effectively engage Parliamentarians and other GoN stakeholders in policy reform. The Governance Advisor develops and maintains working relationships with various GoN stakeholders, and secures GoN buy-in for project activities. 

KEY RESPONSIBILITIES:

• Provide technical support to Civil Society Director and other CS:MAP staff in implementing the project’s plan for engaging the GoN and advancing policy and institutional reforms and enforcement at the sub-national and national-level.  
• Establish alliances with government officials at the national and sub-national level, CSOs and media organizations to promote dialogue, citizen engagement, policy reform and accountable governance. 
• Provide technical support for the design and implementation of activities in areas such as use of social accountability mechanisms (including the Good Governance Barometer).
• Support Civil Society Director, Media Director, Capacity Building Manager and other project staff in building CSOs’ and media organizations’ capacity in effectively engaging with government officials for reform and carrying out advocacy and oversight activities. 
• Develop and maintain strong working relations with key local and national government representatives, CSOs, media organizations and implementing partners.
• Provide other technical and programmatic support as needed. 
• Contribute to development of programmatic progress reports, annual work plans, and other programmatic and technical deliverables.

MINIMUM REQUIREMENTS:

• Master’s degree in a relevant field. 
• Minimum of five years’ experience in designing and implementing governance reform, decentralization, local development planning and policy reform activities is required. 
• Excellent understanding of reform, policymaking and decentralization processes.
• Solid knowledge of the Nepalese civil society sector is required.
• Demonstrated experience working and building relationships with government officials at the national and sub-national level.
• Preference given to candidates who demonstrate prior experience with policy analysis, research, advocacy, social accountability mechanisms, and gender equality and social inclusion. 
• Knowledge of USAID regulations is preferable.
• Proven interpersonal and communication skills and the ability to work with diverse and multidisciplinary teams.
• Oral and written fluency in English and Nepali required.
• Proficiency in other local languages is preferred. 

Grants Manager – Based in Kathmandu 

Grants Manager is responsible for the management of awards and sub-awards. The Grants Manager is also responsible for monitoring work flows and help develop and implement systems to provide sound management control over FHI 360’s compliance with award terms and conditions and FHI 360 policy.

KEY RESPONSIBILITIES

• Review and finalize all budgets for subcontracts and sub-grants in consultation with concerned program staff and submit to the FHI 360 senior management for approval and execution.
• Manage all sub award work processes, including review and some negotiation of proposed instruments, developing and implementing procedures to ensure compliance with award terms and FHI 360 policy and providing support to Contracts Management Services (CMS) and other FHI 360 staff to ensure that CMS tools align with program needs.
• Interpret and apply funding regulations to ensure that all FHI 360 policies and procedures and procurement and contracting requirements are met for sub agreement and subcontracting activities working to ensure consistency of use across FHI 360.
• Develop and implements procedures to ensure that CMS processes and related projects are efficient, monitored appropriately and executed in a timely manner.
• Perform the FHI 360 pre-award review for potential implementing agencies (IAs) to ensure that they have the capability to manage FHI 360 resources and comply with documentation and reporting requirements.
• Update FHI 360 rules and regulations for IAs in a timely manner and ensure compliance of IAs with FHI 360 systems and procedures.
• Review IA policies (personnel, procurement, inventory management, equipment use, etc) and ensure compliance with policies as they pertain to the FHI 360 sub grant.
• Oversee all documentation related to contracting including IA sub-agreements, contracts and amendments. 
• Assist FHI 360 management in preparation of country office budgets and budget proposals. 
• Assist in the conduct of FHI 360 internal and external audits.
• Contribute to the development of CO annual work plans and program designs. 

MINIMUM REQUIREMENTS:

• Master’s degree in Accounting or Business Management with minimum five years of work experience or bachelor’s degree in Accounting or Business Management with minimum seven years of experience. 
• Strong knowledge and experience with office accounting systems.
• Strong knowledge and experience with USAID finance and accounting procedures.
• Excellent supervisory skill, strong negotiation, coordination, communication and interpersonal skills. 
• Proactive and independent approach to work with willingness to undertake additional responsibilities. 
• Ability to perform multiple tasks and work under pressure.
• Ability to work well with others and to develop and maintain positive working relationships.
• Resourceful in resolving problems and initiating solutions. 

Civil Society Officer – Based in Kathmandu 

The Civil Society Officer is responsible for supporting the design and implementation of all civil society activities under the CS:MAP. The Civil Society Officer will assist the Civil Society Director in working closely with the Media Team, Capacity Building Team, and Grants Management Team to ensure effective implementation of the project’s civil society strengthening activities. 

KEY RESPONSIBILITIES:

• Support the design and implementation of activities in areas such as CSO organizational capacity development and CSO training in evidence-based advocacy and oversight, government engagement, and social accountability mechanisms.
• Support the design and implementation of CS:MAP’s grant streams, including: 
• Strengthening Enabling Environment Grants (5-10 national level CSOs and media organizations focused on achieving Objective 1 results); 
• Policy Advocacy, Government Engagement, and Oversight Grants (20 CSOs and media organizations based in Western- and earthquake affected districts focused on achieved results under Objectives 2 and 3); and, 
• Intermediary Service Organizations grants (3-4 ISOs to lead CS: MAP’s capacity building activities focused on achieving Objective 4 results).
• Assist with developing and implementing tools used by the project to support civil society organizations, including the Organizational Capacity Assessment (OCA), Organizational Development Plan and the Advocacy Toolkit.
• Contribute to the management of effective civil society grants program portfolios, including solicitation design, monitoring of grantee performance, and ensuring the delivery of appropriate capacity building linked to grants.
• Contribute to project performance reports, and ensure effective monitoring and evaluation of civil society activities.

MINIMUM REQUIREMENTS:

• Bachelor’s degree in international affairs, social sciences, public administration or relevant field.
• Minimum of five years’ experience in designing and implementing civil society or organizational capacity-building activities is required.
• Experience in the democracy and governance sector is desirable.
• Solid knowledge of the Nepali civil society sector is required.
• Experience working and building relationships with government officials at the national and sub-national level around policy reform issues is highly desirable.
• Prior experience with advocacy campaigns, influencing public policy and monitoring government performance, and gender equality and social inclusion is preferable.
• Knowledge of USAID regulations is preferable.
• Proven interpersonal and communication skills and the ability to work with diverse and multidisciplinary teams.
• Travel to Nepalgunj and project target sites in Western and earthquake-affected districts is required.

Grants Officer – 2 positions (based in Nepalgunj and Kathmandu) 

The Grants Officer is responsible for maintaining the Country Office contracts & grants system to provide sound management control over FHI 360 compliance with award terms and conditions and FHI 360 policy. Grants Officer coordinates with the program units and provide up-to-date financial information on IAs receiving funds from FHI 360 Nepal.

KEY RESPONSIBILITIES

• Perform FHI 360 pre-award reviews by visiting organization for examine/review the organization’s financial and management capacity.
• Assist the Design, Finance and Technical (DAFT) team to develop sub-agreement budget and budget amendment following FHI 360 standard formats and requirements, review cost in the basis of allocability, reasonability and allowability.
• Finalize the IAs’ sub-agreement and amendment budget.
• Prepare financial orientation slides in align with FHI 360 financial management and reporting system and provide orientation/training as and when required.
• Prepare/maintain checklist and complete file of IAs for CMS that includes agreement, pre-award, financial and administrative review checklist, policies and procedures of the organization etc.
• Develop and maintain subproject financial management guidelines for IAs.
• Ensure IAs submit the Recipient Monthly Financial Report (RMFR) in timely manner, reviews and comments on monthly RMFRs submitted by IAs for country office approval and reimbursement of funds.
• Maintain financial information on fund received and monthly expenditure by the IAs and ensures IAs have good fund management system, have sufficient balance in hand and review lAs cash flow projection and their expenditures trends.
• Oversee/prepare IAs inventory control system and maintain details of VAT bills submitted by IAs.
• Provide tailored technical assistance in proper financial control system to implementing as and when required and requested for.
• Review IAs administrative/operation policy and make sure the policy is applied consistently and complied with the FHI 360 policy.
• Maintain frequent communications and perform supervision visit to the IAs to examine project receipt and expenditure account and to ensure application of project financial control system is being adhered.
• Complete recipient site visit financial and administrative review checklist and maintain/send copies to HQ/APRO.
• Assist in carrying out internal and external auditing functions.

MINIMUM REQUIREMENTS:

• Bachelor’s degree in Accounting or Business Management or related field with minimum five years of work experience. 
• Knowledge and experience with finance and grant management system.
• Experience with USAID contract and grants management.
• Ability to perform multiple tasks and work under pressure.
• Ability to work well with others and to develop and maintain positive working relationships

Finance Officer – Based in Nepalgunj 

The Finance Officer is responsible for maintaining the field accounting in accordance with FHI 360 and cooperative agreement financial control policies and procedures. The Finance Officer works closely with Finance Manager to ensure proper functioning of the field accounting.

KEY RESPONSIBILITIES:

• Review & ensure accuracy of checking accounts maintained.
• Ensure proper functioning of FHI 360 Global Finance and Accounting System (GFAS).
• Prepare monthly bank reconciliation statement, VAT receivable and payable reconciliation and advance reconciliation.
• Ensure timely submission of GFAS report to HQ with all supporting documents.
• Prepare monthly cash flow statement for implementing partners.
• Ensure timely payments and reimbursements made for consultants and for FHI 360 IAs in accordance with FHI 360 and USAID cooperative agreement.  
• Maintain regular contacts with the bank, vendors and service contractors as required.
• Review travel claims for correction and verification that the claim conforms with travel authorizations and regulations regarding route, perdiem, accommodation, and use of proper transportation, determining if a travel advance was issued and computing the amount due to the traveler or FHI 360 Nepal.
• Maintain field office staff timesheet and leave record and process for payroll.
• Initiate correspondence to verify data, answer queries and obtain additional information on financial transaction as required.
• Assist the DAFT team to develop sub-agreement budget and budget amendment following FHI 360 standard formats and requirements, review cost in the basis of allocability, reasonability and allowability.
• Review and comments on RMFR submitted by recipient organization and process the RMFR for internal review and approval in timely manner.
• Assist in carrying out internal and external auditing functions.

MINIMUM REQUIREMENTS:

• Bachelor degree in Accounting or Business Management or related field with minimum five years of work experience. 
• Knowledge and experience with accounting and financial system.
• Experience in computerized accounting system.
• Experience with USAID financial management.
• Ability to work well with others and to develop and maintain positive working relationships.

Administrative Officer – Based in Nepalgunj 

The Administrative Officer is responsible for field office operations, management of procurement, services, travel and inventory. The Administrative Officer works closely with different departments and units to ensure timely, appropriate and efficient office operations and within FHI 360 Nepal policy and procedural guidelines.

KEY RESPONSIBILITIES:

• Ensure the FHI 360 Nepal procurement process strictly adheres to FHI360 Nepal policy including review of all procurement requests for completeness of necessary information, soliciting and reviewing quotations on local procurement items, preparing purchase orders and obtaining necessary signatures and approvals.
• Process local Expense Authorization (EA) of all staff and visitors. Arrange hotel reservation, ticketing, vehicle rental of all staff and visitors as per FHI 360 travel policy.
• Assist with logistics support for workshops, trainings and conferences. 
• Manage inventory of FHI 360 Nepal Office in Nepalgunj. 
• Manage FHI 360 Nepal vehicle in Nepalgunj and its operations and also ensure that vehicle policy and procedures are strictly adhered.
• Supervise administrative services and provide timely administrative support within FHI 360 Nepal Office in Nepalgunj. 

MINIMUM REQUIREMENTS:

• Bachelor’s degree in Humanities, Business Management or related social science or behavioral sciences with five years’ experience in administrative and office procedures.
• Strong knowledge and experience with office management systems.
• Strong negotiation, coordination, communication and interpersonal skills. 
• Proactive and independent approach to work with willingness to undertake additional responsibilities. 
• Ability to initiate and implement activities with minimal supervision and manage high volume work flow with multiple tasks. 
• Ability to work well with others and to develop and maintain positive working relationships.
• Resourceful in resolving problems and initiating solutions. 
• Fluency in English and Nepali (spoken, written, typing).

For all positions, strong experiences on gender equality and social inclusion, including work experience with youth, women, Dalit, Janajati, and Madhesi groups will be an asset. 

Send your updated resume, application cover letter and a copy of citizenship to:

FHI 360 Nepal

PO Box 8803, Kathmandu

Email: Nepal.recruitment@fhi360.org 

Final deadline for application is 5:00 p.m. May 4, 2016. In the letter and/or email subject line, please mention the position you are applying for. 

Only short-listed candidates will be invited for written test and interview. Any effort to influence the selection process will result in disqualification.