SEALED QUOTATION NOTICE - Procurement of Seeds and Agriculture Materials

SEALED QUOTATION NOTICE 

Procurement of Seeds and Agriculture Materials 

Notice Publication Date: 1st July 2026 

Quotation Submission Deadline: 14 July 2026, up to 5:00 PM

Project: EMPOWER Project 

Delivery Location: Khatyad Field Office, Mugu

Karnali Community Development Centre (KCDC), under the EMPOWER Project being implemented in Khatyad Rural Municipality, Mugu, invites sealed quotations from eligible, registered and qualified vendors/suppliers for the supply and delivery of seeds and agriculture materials. 

Interested vendors/suppliers are requested to submit their quotations as per the prescribed RFQ Excel format provided by KCDC. The quotation must include all applicable taxes, transportation costs, loading/unloading charges, delivery charges and any other related costs up to the delivery location, unless otherwise clearly mentioned. 

Submission Procedure:

The completed RFQ Excel sheet and required supporting documents must be submitted via email to: procurementkcdc@gmail.com 

The RFQ Excel sheet must be submitted in password-protected mode. Vendors/suppliers must not mention the password in the same email. The password shall be provided separately only upon request by KCDC during the quotation opening or verification process. 

Documents to be Submitted

Vendors/suppliers are requested to submit the following documents: 

1. Completed RFQ Excel sheet in password-protected format 
2. Firm/company registration certificate 
3. PAN/VAT registration certificate 
4. Latest tax clearance certificate, if available 
5. Signed and stamped Supplier Declaration Form 
6. Any relevant documents related to product quality, brand/model, warranty/guarantee, delivery period and payment terms, if applicable 

General Terms and Conditions 

1. Quotations must be submitted within the stated deadline. Late submissions shall not be considered. 
2. The quoted rates must be valid for 15 days from the date of publication of this notice. 
3. The vendor/supplier must clearly mention the offered brand/model, unit rate, applicable tax, transportation or other charges and total amount in the RFQ Excel sheet. 
4. All supplied items must meet the required technical specifications and quality standards mentioned in the RFQ document. 
5. The selected vendor/supplier shall be responsible for delivery of the materials to Khatyad Field Office, Mugu. 
6. Incomplete, unsigned, unstamped or improperly submitted quotations may be rejected. 
7. KCDC reserves the right to accept or reject any or all quotations, either fully or partially, without assigning any reason. 
8. The lowest quoted price alone shall not necessarily be the basis for selection. Quality, specification compliance, delivery period, supplier eligibility and completeness of documents shall also be considered. 

Link:

RFQ for Nurtiton Home Sensative Garden.xlsx 

WHH_Supplier_Declaration_Form

For any clarification or query, vendors/suppliers may contact: 

Contact Person: 9858322934