HR Assistant

JOB DESCRIPTION

POSITION

HR Assistant

REPORTS TO HR Coordinator

EFFECTIVE FROM-TO 01/06/2026 to 31/12/2026

The HR Assistant will support the smooth functioning of day-to-day HR operations while contributing to a positive and inclusive workplace culture. The role requires a proactive, organized, and people-oriented individual who can support recruitment, employee engagement, documentation, HR systems, and staff wellbeing initiatives.

The ideal candidate should be comfortable working in a fast-paced environment, maintaining confidentiality, and supporting continuous improvement within HR practices

MAJOR DUTIES & RESPONSIBILITIES

HR Operations & Administration

• Maintain and update HR related files and records, both in hard copies and e-copies; ensure full confidentiality of the same.
• Update the following HR records in a timely manner- staff list (including interns, consultants, volunteers, casual staff, etc.
• Process staff identity card as and when required

Recruitment & Onboarding

• Ensure the Recruitment Request Form is properly approved and signed prior to vacancy announcement.
• Coordinate and communicate interview schedules to shortlisted candidates via email and phone.
• Process candidate reimbursement requirements for individuals traveling from outside the assessment location and maintain all supporting documents.
• Communicate interview outcomes professionally, including sending regret emails to candidates who were not selected.
• Maintain organized filing and documentation of the complete recruitment process from initiation to closure.
• Support the HR Coordinator in onboarding and orientation processes for newly hired staff.

Reporting

• Support in minuting/note-taking and documentation of meetings/forums.
• Draft and/or provide inputs in the reports produced by HR unit.
• Support HR communication through creative notices, presentations, and awareness sessions.

Employee Engagement & Workplace Culture

• Support employee engagement activities, wellbeing initiatives, and staff events.
• Assist in organizing trainings, awareness sessions, and team-building activities.
• Contribute ideas to improve staff morale, communication, and workplace culture

Required Qualifications & Skills

• Bachelor’s degree in Human Resources, Management, Business Administration, or related field. 
• Prior experience in HR/Administration is an advantage.
• Good communication and interpersonal skills.
• Strong organizational and documentation skills
• Proficiency in MS Office applications (Word, Excel, PowerPoint).
• Ability to maintain confidentiality and work collaboratively within a team.
• Positive attitude, willingness to learn, and problem-solving mindset.

Preferred Competencies

• Basic understanding of labor law and HR practices.
• Experience using digital HR systems or HR trackers.
• Creative thinking and ability to support employee engagement initiatives.
• Ability to work in a diverse and inclusive work environment.

Safeguarding and Code of Conduct:

• Ensure compliance with organizational safeguarding policies including Prevention of Sexual Exploitation, Abuse, and Harassment (PSEAH).
• Maintain professional conduct and contribute to a safe and respectful working environment.

Applying Procedure:

Interested candidates are requested to fill the application form- APPLY HERE

We will be reviewing the applications on a Rolling Basis, however the last date to submit your application is 27th May 2026.

Note:

Eligible candidates with disabilities, women and from the local area are encouraged to apply. We are committed to ensuring the safety, dignity, and well-being of all individuals and maintains zero tolerance for sexual exploitation, abuse, harassment, or any other form of harm. All shortlisted candidates will be required to comply with KOSHISH’s Safeguarding Policy and Code of Conduct and will undergo appropriate safeguarding checks KOSHISH reserves the right to accept or reject any or all applications without assigning any reason.