Finance & Admin Officer

Aparajit Foundation (non-profit organization) is looking for the Finance and Admin Officer( Female only) for Lalitpur office.

JOB DESCRIPTION

POSITION DESCRIPTION

MAIN ROLES AND RESPONSIBILITIES

Financial Management and Reporting

• Ensure effective management of project funds, including timely disbursement for planned activities, verification of financial documentation, settlement of advances, and preparation of financial reports for donors and other stakeholders.
• Manage routine organizational expenditures by verifying invoices, ensuring accurate payments, and overseeing timely salary disbursements.
• Prepare and maintain periodic summary financial reports and present them to the Board as required.

Budgeting and Planning

• Assist Program Manager in budgeting processes, including the preparation and review of quarterly/annual action plans and budgets.
• Monitor budget utilization and provide financial inputs for planning and decision-making.

Procurement and Asset Management

• Support the procurement management process, including proper procurement documentation.
• Maintain the asset register and conduct physical verification of assets in accordance with Financial and Administration Regulations, ensuring accurate records of non-recurring items.

Financial Controls and Compliance

• Conduct regular checks, including field monitoring visits, to ensure financial standards and procedures are consistently applied across the organization.
• Ensure compliance with organizational financial policies, donor requirements, and applicable financial and administrative regulations.

Coordination and Relationship Management

• Develop and maintain effective working relationships with donors, partners, banks, vendors, line agencies, communities, project staff, central office staff, and central and district committee members to support sound financial management.

Human Resources and Administrative Support

• Maintain personnel files of project staff and manage the leave tracking and record keeping system.

POSITION REQUIREMENTS

Minimum Qualification & Essential Experience

• Bachelor’s Degree in management. With 3 years work experience in Financial Management ideally in not-for-profit sector (NGOs/INGOs).
• Intermediate in management with 5 years of 3 years work experience in Financial Management ideally in not-for-profit sector (NGOs/INGOs)

Knowledge

• Understanding of GON rules and regulations, acts and policies regarding non-profit/social sector associations.
• Good knowledge of non-profit sector financial management and accounting.
• Experience with accounting software package
• Able to use computer to run office application software packages

SALARY (Monthly Gross in NPR):

Negotiable as per competence and experience.

DISCLAIMER

AF does not charge any fees at any stage of the application or recruitment process.

Interested candidates are requested to submit an updated CV (maximum three pages) and a cover letter to aparajitfoundation22@gmail.com,  no later than 5:00 PM on 27 January 2026.

Only short listed candidate will be contacted for the further written and interview process. AF reserved the right to accept or reject any or all applications without assigning any reason.