Accountant & Order Coordinator

JOB DESCRIPTION

Accountant & Order Coordinator

Location: Sano bharyang, Kathmandu, Nepal

Position: Accountant & Order Coordinator

Employment Type: Full-Time

Reports To: Management

Key Responsibilities

1. Accounting & Finance

• Maintain accurate daily records of sales, purchases, expenses, receipts and payments.
• Prepare and maintain invoices, bills, payment vouchers and other accounting documents.
• Record and reconcile cash and bank transactions and maintain proper supporting documents.
• Monitor accounts receivable and payable and follow up on outstanding payments.
• Maintain customer and supplier ledgers and regularly reconcile balances.
• Assist in monthly accounting, financial reporting and preparation of management reports.
• Coordinate with the company’s external accountant/auditor and provide required documents and information.
• Assist with VAT, TDS and other tax-related documentation and filing requirements.
• Maintain organized physical and digital records of all financial documents.
• Ensure transactions are recorded accurately and on a timely basis.

2. Order Coordination & Sales Support

• Receive and process orders from distributors, retailers, supermarkets and other customers.
• Prepare order summaries and coordinate with the warehouse and production team for timely fulfillment.
• Prepare delivery instructions, invoices and other documents required for dispatch.
• Track pending, dispatched and delivered orders and maintain updated records.
• Coordinate with customers regarding order confirmations, delivery schedules, product availability and payment status.
• Follow up on returned goods, shortages, damaged goods and other delivery-related issues.
• Maintain updated customer, product and order databases.
• Coordinate with sales and management to ensure customer requirements are handled efficiently.
• C. Inventory & Administrative Coordination
• Coordinate with the warehouse team regarding stock availability and dispatch requirements.
• Assist in monitoring finished goods inventory and identify low-stock or fast-moving products.
• Maintain proper documentation for stock movement, sales returns and deliveries.
• Assist management with administrative tasks, reports and documentation whenever required.
• Maintain confidentiality of company financial, customer and business information.
• Perform other related duties assigned by management.

Required Qualifications & Skills

• Bachelor’s degree in Accounting, Finance, Management or a related field.
• Minimum 1–2 years of relevant experience in accounting, finance, sales coordination or administration; experience in FMCG/food manufacturing or distribution will be an advantage.
• Good knowledge of accounting principles and basic tax/VAT procedures in Nepal.
• Proficiency in MS Excel and MS Office; knowledge of accounting software such as Tally or similar software is preferred.
• Strong numerical, organizational and record-keeping skills.
• Good communication and interpersonal skills.
• Ability to coordinate effectively with customers, suppliers, sales, warehouse and production teams.
• Ability to work independently, prioritize tasks and meet deadlines.
• High level of accuracy, responsibility, honesty and attention to detail.
• Key Performance Expectations
• The successful candidate will be expected to ensure:
• Accurate and timely accounting records.
• Proper documentation of all financial and sales transactions.
• Timely processing and coordination of customer orders.
• Effective follow-up of receivables and pending orders.
• Accurate coordination between sales, warehouse and production.
• Timely submission of required reports and documents to management.
• Professional and responsive communication with customers and business partners.

Salary-20k per month