TOR for Senior Human Resource Officer

JOB DESCRIPTION

LEVEL:  L-05

JOB POSITION:  Officer

FUNCTIONAL POSITION:  Sr. Human Resource Officer

REPORTS TO: Admin/Finance Manager

Main purpose of this job is to lead Human Resource Department at the organization. The position is responsible for overall management of staff, new recruitment, staff placement, staff development, retention, overall data keeping and coordinating on the overall performance appraisal of the staff across the organization at all levels within KOSHISH. This role will also be responsible for fostering a positive and productive work culture while aligning HR practices with organizational goals.

MAJOR DUTIES & RESPONSIBILITIES:

Recruitment and Staffing:

• Develop and implement effective recruitment strategies to attract and retain talent.
• Coordinate and manage the full recruitment process, including job postings, screening applications, conducting interviews, and onboarding new hires.
• Ensure compliance with labor laws and organizational policies during the recruitment process.

Performance Management:

• Implement and oversee the performance appraisal process, ensuring fair and accurate evaluations.
• Documentation of Monthly staff timesheets, Workplan and progress along with follow-up.
• Work with managers to identify performance gaps and develop improvement plans.
• Provide guidance and support to supervisors and employees on performance-related issues.

Payroll and Compensation:

• Monitor staff attendance and provide necessary information to the admin and finance unit for payroll processing.
• Responsible for the dissemination of monthly salaries.
• Ensure compensation and benefits are aligned with organizational standards.

HR Administration and Grievance Handling:

• Maintain and update employee records, ensuring accuracy and confidentiality.
• Ensure compliance with labor laws, health and safety regulations, and organizational policies.
• Prepare and submit required reports to regulatory agencies and management.
• Develop, implement, and update HR policies and procedures in line with organizational goals and legal requirements.
• Communicate and educate employees about HR policies and procedures.
• Handle day-to-day HR administrative tasks, such as preparing HR documents, managing employee inquiries, and maintaining HR databases.
• Assist in organizing company events and activities to promote team building and a positive workplace culture.

Employee Relations and Engagement:

• Foster a positive work environment through employee engagement initiatives and regular feedback mechanisms.
• Address and resolve employee concerns and conflicts in a timely and effective manner.
• Develop and implement programs to enhance employee satisfaction and morale.

Training and Development:

• Identify training needs and coordinate professional development programs for employees.
• Develop and deliver training sessions on various HR topics, including workplace policies, compliance, and soft skills.
• Monitor and evaluate the effectiveness of training programs and make improvements as needed.

Safeguarding

• Ensure all children and adults reached by the project are safeguarded to greatest extent possible.
• Ensure compliance with all aspects of the organizational Safeguarding and Prevention of Sexual Exploitation, abuse and harassment policies and associated standards and procedures.

Remuneration and Benefits

• Salary and benefits will be competitive and commensurate with the experience and qualifications of the selected candidate, as per KOSHISH’s organizational policies.

Any other tasks assigned by the organization.

Qualifications:

• Bachelor's degree in human resources, Business Administration, or a related field.
• At least 3 years of experience in HR management including Payroll or a similar role.
• Strong knowledge of labor laws and HR best practices.
• Excellent communication, interpersonal, and conflict-resolution skills.
• Proficiency in Microsoft Office Suite.
• Strong organizational and time-management abilities.
• High level of integrity and professionalism.
• Ability to work independently and as part of a team.
• Strong problem-solving skills and attention to detail.

Proactive and self-motivated.

Applying Procedure

• Interested candidates are requested to fill in the Application-Click Here. We will be reviewing the applications on a rolling basis, and early submissions are encouraged before COB 24th July, 2025.
• The application will be processed on a rolling basis and closed when the suitable candidates are selected. Only shortlisted candidates will be contacted for further process.
• Please clearly mention a minimum of two referees on your Curriculum Vitae. (including contact number, email id etc.)

Note:

1. Eligible candidates with disabilities, women and individuals from marginalized communities are encouraged to apply.
2. KOSHISH reserves the right to accept or reject any or all applications without assigning any reason whatsoever.