TERMS OF REFERENCE (ToR) for Post-Distribution Monitoring (PDM)

TERMS OF REFERENCE (ToR) for

Post-Distribution Monitoring (PDM)

N-30 Nepal Project – Response to Bhotekoshi Flash Flood 2026

1. Background

The flash flood of 26 August 2026 in the Bhotekoshi River system caused significant loss of life, displacement and damage to houses, livelihoods and essential infrastructure in Rasuwa and Nuwakot districts of Nepal. Affected communities faced critical needs for winterization support, psychosocial assistance, temporary employment, safe drinking water, shelter and sanitation.

In response, the N-30 Nepal Project; Response to Bhotekoshi Flash Flood 2026 was designed to support vulnerable flood-affected households through winterization kits, Psychological First Aid (PFA), Wage for Work, drinking water restoration, temporary shelter and toilet construction. The project is funded by START FUND Nepal and being implemented from 17 September to 15 December 2026, with SOSEC Nepal as the Lead Applicant, Islamic Relief Nepal (IRN) providing technical guidance, and CARDSN serving as a consortium partner and local partner.

To assess the quality, relevance and effectiveness of the assistance delivered, an independent Post-Distribution Monitoring (PDM) will be conducted with targeted households and individuals. The PDM will assess the relevance, appropriateness, timeliness, accessibility and utilization of assistance, beneficiary satisfaction, accountability and safeguarding, and document feedback, implementation challenges and lessons to inform programme improvement and future humanitarian interventions.

Islamic Relief Nepal will lead the recruitment and selection of an independent PDM consultant. The selected consultant will independently undertake the monitoring exercise, including methodology development, sampling, field data collection, analysis and reporting. SOSEC Nepal and CARDSN will provide necessary field-level coordination and logistical support to facilitate the assignment.

2. Project Information

3. Purpose of the Assignment

The purpose of this assignment is to engage an independent consultant to conduct Post-Distribution Monitoring of the assistance delivered under the N-30 Nepal Project.

The PDM will collect and analyse feedback from beneficiaries to assess whether the assistance provided was relevant, appropriate, timely, accessible and utilised as intended. It will also assess beneficiary satisfaction, accountability, safeguarding and immediate benefits of the interventions.

The findings will provide evidence on the quality of assistance delivered, identify implementation gaps and challenges, and generate practical recommendations and lessons to strengthen accountability to affected populations and improve the quality of humanitarian programming.

The PDM is a monitoring exercise and not a comprehensive project evaluation. The consultant is expected to focus on beneficiaries' experiences and feedback regarding the assistance received, its delivery and immediate usefulness

Application Procedure

Interested candidates, firms, and agencies are mandatory to submit the following documents by 18 November 2026 with the subject REF: N-30 Bhotekoshi Flash Flood Response Project to info.nepal@islamic-relief.org.np 

Proposal Submission Instructions

Bidders must submit their proposals in two separate files:

• Technical Proposal
• Financial Proposal

Both files must be separately password-protected. The passwords must not be shared during the proposal submission.

During the proposal opening process, the Procurement Committee will contact the respective bidders by email or phone to request the passwords. Bidders must provide the passwords only when requested by the Procurement Committee.

i) Technical Proposal (7 pages max.) indicating

• The consultants’ suitability for the assignment and match previous work experience, qualifications etc.
• How the team will be composed and the division of work between team members.
• Discussion of the work methodology.
• Draft work plan and suggested timetable.
• Economic offer and budget breakdown.

ii) Professional profile of the study team/ company (CV of lead consultant/team leader of consultancy team)

iii) A copy of the previous PDM report in a similar area.

For firms/agencies the following additional documents must be submitted:

• Valid certificate of company registration (with latest renewal)
• Valid copy of tax registration certificate (VAT) or Permanent Account Number (PAN)
• Tax clearance certificate (Most Recent Year FY 2082/2083 or extension letter)

Islamic Relief Worldwide, Country Office Nepal

House no. 482, Kumaripati-5 (Near United Academy)

Lalitpur Metropolitan City, Nepal

Contact no: +977 1 5437610