TERMS OF REFERENCE for Printing Company for the Re-Printing of CFLG and NFLG IEC materials

TERMS OF REFERENCE

Printing Company for the Re-Printing of CFLG and NFLG IEC materials

1. Background

National Child Friendly Local Governance (CFLG) Forum was established in 2017 with a motive of strengthening civil society’s engagement in mainstreaming the strategy and framework of CFLG, as per the adoption based on CFLG National Strategy and Operational Guidelines, 2068 (with necessary amendment) at all the three levels of government.

In this regard, National CFLG Forum is developing, and printing key documents: IEC materials with the support of World Vision International Nepal to help control malnutrition, particularly among children, pregnant women, post-partum mothers, and the elderly people as well as to strengthen the CFLG campaign all over Nepal. These materials are crucial for informing and guiding field programs.

To ensure the printing of high-quality printed materials, NCFLG Forum/ JCYCN seek the services of a professional printing company to produce these documents in alignment with organizational and programmatic standards.

2. Objectives of the Assignment:

The selected printing company will be responsible for the printing of:

• IEC materials
• All the materials must meet high-quality standards, ensuring durability, readability, and vuisual appeal. 

3. Scope of Work:

3.1 Design and Layout:

• Collaborate with National CFLG Forum to finalize the design and layout of all the IEC materials.
• Ensure the materials are printed in Nepali with clear, professional formatting that enhances readability and engagement.

3.1 Printing Specifications:

A. IEC materials :

• Pages: 4 (A3 folded to A4)
• Size: A3 open/ A4 closed
• printing: Full color (both sides)
• Quantities: 1000 copies
• Paper: 
  • Inside pages: 100–130 g, high-quality, non-absorbent, opaque 
  • Cover page: 170–250 g, glossy/matte finish
• Special Requirements: Professional cover design, durable and good-quality paper, no ink bleed-through

3.2 Proofreading and Quality Check

• Conduct a thorough quality check on the final draft provided by NCFLG Forum before printing.
• Ensure proper alignment, color consistency, and text clarity throughout the document.

3.3 Delivery:

• Deliver the printed materials to NCFLG Forum’s secretariat office Jagriti Child and Youth Concern Nepal in Lalitpur or another agreed- upon location before the specified deadline.
• Ensure the materials are packaged securely to prevent damage during transit.

4. Expected Deliverables:

4.1 First Proof:

• Provide both printed and digital (PDF) copies of the first proof for review and approval by NCFLG Forum.

4.2 Final Printed Copies:

• Print and deliver the final versions of all IEC materials, in accordance with the agreed-upon specifications and quantities.

4.3 Digital Copies:

• Provide digital copies of all documents (PDF format) for NCFLG Forum’s internal use and future distribution.

5. Timeline

The assignment must be completed within 7 days of the contract signing, including the finalization of design and delivery of the printed materials.

6. Payment Modality

• 100% payment will be made upon the successful completion of the assignment and after the delivery and approval of all final outputs by the National CFLG Forum.
• Payment will be processed only after all agreed deliverables have been submitted, verified, and accepted in accordance with the terms of the contract.

7. Minimum Qualifications and Requirements

The Selected Printing company must demonstrate:

• Proven experience in printing high-quality materials, preferably for non-profit organizations or development projects.
• Capacity to print professional materials in both English and Nepali.
• Ability to meet deadlines and deliver the required quantities within the stipulated time frame.
• Experience managing large-scale printing orders while maintaining quality consistency.
• At least 3 years of continuous service to a single client in a similar capacity.

8. Supervision and Reporting

The printing company will work in close collaboration with NCFLG Forum to finalize all designs and ensure that the quality meets NCFLG Forum’s standards.

9. Submission Requirements

Interested printing companies should submit the following:

• A detailed proposal, including pricing for the requested services.
• Samples of similar previous work.
• Delivery timeline and available capacity to meet the requirements.
• Legal documents: VAT Registration Certificate, Company Registration Certificate, and Latest Tax Clearance.

All documents should be submitted to NCFLG Forum’s secretariat Office Jcycn in Lalitpur Sub- Metropolitan City-03, Nayabato, Dhobighat, or via email at  ncflgforumvacancy@gmail.com by 30 July, 2026.