SCM & Admin Manager



Vacancy Announcement: SCM & Admin Manager (Lalitpur, National Office) 

Deadline: 8:00 AM (NPT), 23rd July 2025

World Vision is a child focused relief, development and advocacy organization that contributed to transformation in the lives of millions of children around the world in vulnerable situations. We are driven by Christian values to serve children and families regardless of their religion, age, gender, ethnicity, class and caste.

Here’s where you come in:

This position will be responsible to manage the Supply Chain and Admin functions, responsibilities and staff in line with World Vision policies and procedures in order to support timely implementation of World Vision Programs/Projects and contribute to program impact and value for money in achieving child well-being outcomes through robust supply chain business process, management of all WVI Nepal program supply chains including supply chain strategy, procurement, logistics, warehousing and stock management, fleets and assets, effective implementation of supply chain policies and procedures across all WVI Programs and partners, effective people management and providing strategic support to senior leadership. 

Major Responsibilities

1. Develop and implement a supply chain strategy aligned with global, regional, and national priorities, while managing SCM records and stakeholder coordination to ensure integrated operations. Ensure business planning and partnerships are in place to enhance SCM's strategic role.
2. Lead supply chain participation in strategic and annual business planning, including project design and grant acquisition. Coordinate procurement planning processes and support field offices and partners in developing and aligning sourcing strategies.
3. Identify sourcing opportunities through analysis and execute sourcing strategies in compliance with global guidelines. Develop and manage RFQ/RFP frameworks, procurement committees, supplier pre-qualification processes, negotiation strategies and contracting processes for other categories.
4. Oversee the execution of procurement requests to ensure timely processing, compliance with policies, and performance monitoring.
5. Resolve process gaps and ensure procurement KPIs and SLAs are met for effective budget utilization.
6. Ensure robust execution of procurement process and systems for effective management of approved procurement budget ensuring procurement KPIs and SLAs.
7. Ensure effective administrative systems and support for WVI Nepal offices and field operations, including task prioritization and reporting.
8. Develop logistics strategies for emergency preparedness and smooth integration into operations.
9. Review and finalize supplier contracts, embedding performance indicators and managing supplier relationships. Address contract issues, onboard suppliers, and promote continuous improvement.
10. Implement asset management policies across offices to safeguard and effective asset use, including insurance and inventory control. Ensure timely verification, reconciliation, and disposal processes are in place and followed.
11. Track procurement metrics and produce SCM dashboards and reports to monitor efficiency and inform strategic decisions. Ensure data systems align with global standards and enable performance improvements.
12. Ensure compliance with SCM policies at all levels and build capacity to implement improvements. Regularly review and enhance procurement systems and tools for effectiveness.
13. Maintain and review the SCM risk register and implement mitigation strategies and internal controls. Investigate non-compliance, conduct root cause analyses, and ensure donor and policy compliance.
14. Lead, communicate and coordinate the organizational risk management process as per World Vision International ERM framework including risk self-assessment to identify, assess, analyze and evaluate wide array of risks and opportunities, control -assessment, control effectiveness (examples of ERM priorities), coordinate for capacity building, monitor, review, record and report.

Requirements Include:

Required Education

• A University Master’s Degree in Business Administration, Business Studies, Business Management, Economics, Supply Chain Management, Procurement, Engineering or equivalent professional qualification (advanced CIPS)
• A University Bachelor's Degree in the relevant fields, combined with an additional two years of qualifying experience, may be considered in lieu of an advanced university degree.

Required Professional Experience

• A minimum of 5 years (with a master’s degree) or 7 years (with a bachelor’s degree) of progressively responsible experience in procurement, contracts management, contracts administration and/or logistics in humanitarian sectors with direct experience related to first-hand procurement and/or contracting is required.
• At least 5 years of proven experience leading teams or managing staff.

Preferred Knowledge and Qualifications

• Substantive experience working in the INGO sector dealing with implementing partners, multiple donor funds, and meeting different donor requirements.

Others

• The position requires ability and willingness to travel domestically and internationally up to 30% of the time.

Is This Job for You?

World Vision is dedicated to our team members’ development and their success. We aspire for all employees to be fulfilled through their work and their contributions to an organization working to provide long-term sustainable solutions to the world’s most vulnerable people.

Candidates fulfilling the criteria mentioned above may apply by

8:00 am (NPT), 23rd July 2025

For more details on the position and application.

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SCM and Admin Manager

For more information on World Vision International Nepal please visit our website: https://www.wvi.org/nepal

“World Vision is committed to achieving diversity, as the diversity of our teams is critical to our overall success. WV welcomes applications from qualified professionals all over Nepal. Women, people with disability, and members from other marginalized groups are strongly encouraged to apply.”

“Children and vulnerable adults who come into contact with WV as a result of our activities must be safeguarded to the maximum possible extent from deliberate or inadvertent actions and failings that place them at risk of abuse, sexual exploitation, injury, and any other harm. One of the ways that WVI Nepal shows this on-going commitment to safeguarding is to include rigorous background and reference checks in the selection process for all candidates, in accordance to its Child and Adult Safeguarding Policy. WVI Nepal has zero tolerance to child rights’ violations, by employees and/or affiliates.”

WVI Nepal reserves all rights to qualify/disqualify applications in any case.

People & Culture Department

World Vision International Nepal