Request for Quotation for Laptop and MacBook Air (Recall)

Terms of Reference for

Printer, Laptop and Desktop Computer

1. About the organization:

Youth Innovation Lab (YI-Lab) is a not-for-profit civic tech company that works at the intersection of emerging cutting-edge technological tools and their applications by equipping young professionals to solve emerging challenges in our community. YI-Lab’s mission statement is, ‘to engage young people to bridge science to people and policy through innovation’. YI-Lab harnesses indigenous knowledge, citizen science approach, develops low-cost technological solutions, promotes open data, promotes entrepreneurship, and conducts evidence-based advocacy campaigns. YI-Lab provides a conducive environment for young people to co-create solutions for inclusive development.

2. About the project:

The UDAAN (Unleashing Digital Acceleration and Ambition of Nepali Youth) project, led by Youth Innovation Lab together with Heifer Project Nepal, NAAMII, and Women In Animation and supported by the European Union, is a nationwide initiative aimed at empowering young women and men across Nepal with the skills, opportunities, and resources needed to thrive in the digital economy. 

Implemented over four years, the project focuses on advancing digital literacy, fostering innovation and entrepreneurship, and creating pathways to employment through training programs in AI, coding, and creative technologies, as well as internships, fellowships, and innovation hubs in partnership with local governments, academic institutions, and the private sector. 

With a strong commitment to gender equality and social inclusion, UDAAN prioritizes marginalized and underrepresented youth, contributing to a more inclusive, resilient, and future-ready workforce in Nepal. 

3. Quotation Submission Details:

Sealed envelope hard copies must be submitted to the following address:

Youth Innovation Lab

Bhaktamarga-4, Baluwatar, Kathmandu, Nepal

Phone: 9851115919

Or

Through email at procurement@youthinnovationlab.org

Quotation Submission Deadline: 14 June 2026

Note: Late submissions will be rejected.

4. Items and Technical Specifications

5. Delivery Requirements

Deliver Location: Youth Innovation Lab, Bhaktamarga-4, Baluwatar, Kathmandu, Nepal

Delivery timeline: 2 weeks from purchase order issued.

6. Eligibility & Bid Requirements:- Interested bidders must submit:

• Please submit a quotation indicating the unit price for each item. The quoted price must be inclusive of all applicable taxes/VAT, delivery charges, and any other associated costs. In addition, the quotation should include detailed item specifications, warranty information, and the proposed delivery lead time.
• Company Registration, VAT/PAN & latest Tax Clearance Certificate (All Mandatory)

7. Evaluation Criteria: Lowest price, Warranty Period and Established Brand Presence in the Market.

8. General Terms & Conditions

Youth Innovation Lab reserves the right to accept or reject wholly or partially any or all bids without explanation.

Payment terms: Payment shall be made through AC Payee Cheque within 2 weeks of delivery after deducting applicable TDS as per government rules.