Personal Assistant (Female)

Job Title: Personal Assistant to the Director’s (Female) - 1

Location: - Office Location base Nepal. 

Working & Travel Location for business – UAE, Gulf & Middle East.

Job Summary:

We are seeking a highly organized and proactive Personal Assistant to support the Director’s in managing Client Acquisition, administrative and operational tasks. This role requires extensive coordination, international travel, and collaboration with various departments to ensure seamless execution of business operations.

Key Responsibilities:

Executive Support:

• Provide high-level administrative assistance to the Director’s, ensuring the efficient functioning of daily operations.
• Manage the Director’s calendar, including scheduling meetings, appointments, and business engagements.
• Coordinate domestic and international travel arrangements, including flights, accommodation, and local transportation.
• Handle confidential correspondence, emails, reports, and presentations with professionalism and discretion.
• Act as the primary liaison between the Director’s and internal/external stakeholders.
• Prepare and organize materials for meetings, including agendas, presentations, and briefing documents.
• Conduct research and gather business intelligence to support strategic decision-making.
• Assist in special projects and operational tasks as assigned.

Cross Departmental Coordination: 

• Travel for Business Development: Accompany the Director’s on domestic and international business trips to support client meetings, trade operations, and business expansion initiatives.
• Operations Management: Assist in visa processing, workforce mobilization, campus recruitment drives, and trade center events.
• Visa Services: Oversee employment visas, visit-to-employment visa transitions, and shutdown visa processing.
• Training Development: Undergo a 3-month intensive training on overseas recruitment and operational processes, followed by on-the-job training (OJT) while traveling with the Director’s.
• Recruitment Client Relations Training: Gain expertise in recruitment for skilled, semi-skilled, and unskilled roles, as well as client relationship management, lead generation, and contract negotiations.
• Foreign Operations Support: Assist in international client engagements, appointment scheduling, and operational activities abroad.

Performance Expectations s Incentives:

• Maintain high-quality performance in ongoing operations and client management.
• Incentive structure based on successful client acquisition and end-to-end service delivery Legal.
• Optimize cost management for travel, bookings, and operational expenses.
• Directly report to the Director’s, ensuring efficiency in daily schedule management and execution of business strategies.
• Handle confidential documents, legal liaison work, and high-level administrative tasks with discretion.

Travel Requirements:

The role involves frequent domestic and international travel to support business operations and client meetings assist the Director’s. The company will cover hotels, food, tickets, visa and local transportation while traveling overseas.

• Gulf Region (UAE, Bahrain, Qatar, Oman): 10-15 days
• Saudi Arabia: 10–15 days
• Europe Other Countries: 1-2 Months
• Domestic Travel for Trade Operations Network Building: 3–4 days (Mumbai, Delhi, Ranchi, Hyderabad, Chennai, Bangalore, Visakhapatnam, Gorakhpur, Punjab, Chandigarh) and Nepal local nearby area for trade and recruitment arrangement driver with Local Nepal team. 

Commitment s Selection Process:

• Candidates must demonstrate a strong commitment to the role, meeting targets and fulfilling responsibilities without exceptions.
• The final selection process consists of a structured three-phase interview, ensuring candidates are well- prepared for their responsibilities.

Phase 1 – Introduction s Documentation:

• Initial introduction and verification of educational background and credentials.
• Completion of necessary documentation.

Phase 2 – Technical Assessment s Training:

• Candidates will receive comprehensive training materials covering:
  • Company legal policies and work vertically
  • Visa processing and embassy coordination
  • Travel itinerary planning and execution
  • Confidential work protocols and non-compete agreement terms
• A final assessment will be conducted, including:
  • Personal interviews include speaking, professional personality, written test & Market overview.
• All training materials will be provided by the company.

Phase 3 – Target Setting s Career Development: 

• Annual target setup aligned with business goals.
• Discussion on career growth opportunities and employment benefits.

Candidates should be aware of MS Office, (Word, Excel, PowerPoint) and Any Email platform. (She should be aware of how to prepare power points for projects and company introductions.

This structured selection process ensures that candidates are well-equipped to excel in their roles and contribute effectively to the organization.

This position offers an exciting opportunity for professionals looking to work in a dynamic, global business environment with direct mentorship from senior leadership.

Salary: Nrs. 50000/- ± incentive + visa+ all travelling expenses. 

Selection criteria: Interview 

For more details: 

Bikas Basnet

General Manager

Omega Power Minds Pvt.Ltd.

Sinamangal, Kathmandu

Tel: 01-4111316

H/P: +977-9851086971 (Call/WhatsApp)