Finance and Admin Officer

Shree Deep Jyoti Youth Club,Panchthar

Date of publication: 10 March 2026

Vacancy Announcement for the post of Finance and Admin Officer

1. Finance and Admin Officer

Number of Staff Need: 1 (One)

Duty Station: SDJYC's Office - Ilam Municipality, Ilam

Minimum Requirements:

• Bachelor’s degree in Finance, Accounting, Business Administration, or related field (Master’s preferred).
• Minimum 3 years of experience in finance and administration, preferably in NGO/INGO sector.
• Strong knowledge of accounting software (e.g., Realbook, Tally, or similar).
• Good understanding of Nepal tax laws, VAT, and statutory compliance.
• Experience working with donor-funded projects.
• Strong organizational and time management skills.
• Proficiency in MS Office (Excel, Word, Power point, Email).
• Excellent written and verbal communication skills in English and Nepali.
• Strong problem-solving and analytical skills.
• Priority will be given candidate having a valid two-wheeler license.

Key Duties and Responsibilities

A. Financial Management

• Maintain accurate financial records in accordance with organizational policies and donor requirements.
• Prepare vouchers (payment, receipt, and journal) and ensure proper documentation and filing.
• Manage cash flow, bank transactions, and reconciliations.
• Prepare monthly, quarterly, and annual financial reports.
• Support budget preparation and budget monitoring for projects.
• Ensure compliance with donor financial guidelines and reporting requirements.
• Process staff salary, tax deductions, and statutory payments.
• Coordinate annual audits and respond to audit queries.
• Maintain fixed asset register and inventory records.
• Ensure timely submission of tax, ETDS, and other statutory obligations.

B. Administrative Management

• Oversee daily administrative operations of the office.
• Maintain HR records including contracts, leave records, and personnel files.
• Support recruitment processes (vacancy announcements, documentation, contracts).
• Manage office procurement processes ensuring transparency and competitiveness.
• Maintain inventory and office supplies management.
• Coordinate logistics for meetings, workshops, and events.
• Ensure compliance with Social Welfare Council (SWC) and other regulatory requirements.
• Manage service contracts (rent, utilities, and vendors).
• Support documentation and compliance for project approvals and renewals.

C. Compliance & Governance

• Ensure adherence to internal financial policies and procedures.
• Maintain proper documentation for grants and agreements.
• Support organizational governance documentation and board meetings logistics.

Time Duration: One year with possible extension.

Benefits: NPR. 40,000 to 42,500/month (Gross).

Employment Type: Full Time

How to Apply: Interested candidates have to do as following to apply, submit a cover letter and updated CV via email to: djycilamproject@gmail.com

Last Date of Submission: 17 March 2026