Finance & Administration Officer

VACANCY ANNOUNCEMENT

Food-first Information and Action Network (FIAN) Nepal

FIAN Nepal invites applications from qualified, committed, and motivated Nepali citizens for the following position: 

Position: Finance & Administration Officer-1 (Maternity Cover)

Contract Duration: 4 months (Maternity Cover)

Duty Station: Birendranagar, Surkhet, 

Employment Type: Full-time

Expected Joining Date: As soon as possible

Job Summary

The Finance & Administration Officer will be responsible for managing all financial, administrative, and logistical aspects of the project, ensuring compliance with FIAN Nepal's policies, donor requirements, and applicable government regulations while supporting efficient office operations.

Key Responsibilities: 

• Maintain accurate project accounts, ledgers, and financial records. 
• Prepare payment vouchers, financial statements, and supporting documents. 
• Ensure project expenditures comply with approved budgets and are properly documented. 
• Ensure compliance with FIAN Nepal's financial policies, donor requirements (BfdW for the World and Misereor), and applicable government and local government regulations. 
• Preparation and submission of monthly/quarterly financial reports and up-to-date expenditure/receipts list.
• Support internal and external audits by preparing and providing required financial documents and clarifications. 
• Maintain an organized filing system for financial records, receipts, contracts, and other supporting documents. 
• Manage day-to-day office administration, including procurement, inventory, and asset management. 
• Conduct market surveys, maintain an updated vendor roster, and ensure procurement follows organizational policies and procedures. 
• Carry out regular physical verification of project assets and maintain the asset register. 
• Coordinate logistics for meetings, workshops, trainings, field visits, and other project events. 
• Oversee office maintenance, equipment, and supplies to ensure efficient office operations. 
• Coordinate with the FIAN Nepal Central Office on financial reporting, approvals, and administrative matters. 
• Conduct quarterly visits to project municipalities (Palikas) to facilitate the submission and settlement of Own Means Contribution (OMC) funds. 
• Collect and verify Right to Food (RtF) Promoters' timesheets and share it with Centre Finance.
• Support the project team in processing HRIS-related financial settlements, attendance, travel advances, expense claims, timesheets, and other staff reimbursement processes, ensuring timely settlement and compliance with organizational policies with close coordination with Centre HRIS focal point.
• Perform any other duties assigned by the Line Manager or Project Manager.

 Education

• Bachelor's degree in Finance, Accounting, Business Administration, or a related discipline.

Experience

• Minimum of five (5) years of relevant experience in finance and administration within the NGO/INGO sector.

Required Skills and Competencies

• Strong knowledge of accounting principles, financial management, and budgeting.
• Proficiency in FAMAS accounting software is mandatory; knowledge of Tally or similar accounting software will be an advantage.
• Good working knowledge of Microsoft Office applications, sound understanding of procurement procedures, inventory, and asset management.
• Excellent organizational, administrative, and planning skills with strong attention to detail. High level of integrity, accountability, and ethical conduct. Strong communication and interpersonal skills in both Nepali and English.
• Demonstrated experience in people management, mentoring, team building, and performance management. Excellent coordination, networking, facilitation, and stakeholder engagement skills, particularly with local governments, civil society organizations, and community-based organizations.
• Willingness to travel frequently to project areas, including remote locations. Commitment to FIAN Nepal's mission, values, and Code of Conduct.

Deadline for Application Submission: 4 August 2026

Application Submission: Interested Nepalese candidates are requested to fill up the google form in the link below:  

Application Form: https://forms.gle/9z5hkHSSSZbPytU46

Only shortlisted candidates will be contacted for further assessment/interview. Successful candidates will be asked to join as early as possible.