E-commerce Operations & Excel Specialist (Full-Time)

We are looking for a highly detail-oriented person to help with the day-to-day backend operations of our e-commerce business . The main focus of this role is managing product prices & inventory using Excel and preparing product files to upload to different sales platforms.

The work processes are very clear but can be complex to understand at first, so we need someone who is strong in Excel, very systematic, and doesn’t skip steps. In the future, this person can grow to lead a small operations team.

This is a remote position. You can work from home.

Key Responsibilities

1. Price & Inventory Management (Excel-based)

Use an existing Excel system to:

Compare prices from 4 different suppliers for each product

Identify the cheapest supplier with sufficient stock

Update the selected supplier and price based on defined rules

Regularly review and update:

Purchase prices

Selling prices

Available inventory

Ensure zero mistakes in formulas, filters, and data entry.

Keep detailed records of changes and follow fixed procedures step-by-step.

2. Product Upload & Listing Preparation

Take product lists received from suppliers in their original format (Excel/CSV).

Clean and transform the data into the correct format required by different platforms (e.g. columns, titles, categories, attributes, images, etc.).

Prepare and upload product files to multiple marketplaces / platforms (e.g. online shop, marketplaces like amazon, ebay, etc.).

Check for errors after upload and correct any issues (missing fields, wrong categories, etc.).

3. Process Improvement & Documentation

Follow existing SOPs (Standard Operating Procedures) precisely.

Help improve and document processes to make the work faster and more efficient.

Create simple checklists so tasks can be repeated by others in the same way.

4. Future Team Leadership (Mid-Term)

Train new team members on how to use the Excel systems and follow the procedures.

Review work done by others to ensure quality and accuracy.

Gradually take responsibility for managing a small operations team.

Requirements

Strong Excel skills (mandatory), including:

VLOOKUP / XLOOKUP

INDEX/MATCH

IF & nested formulas

Filters, sorting, conditional formatting

Basic data cleaning / text functions

Excellent attention to detail – you double-check your work and don’t skip steps.

Fast and accurate working style with spreadsheets and large data sets.

Experience in at least one of the following:

E-commerce operations

Working with product catalogs / SKUs

Marketplace product uploads (Amazon, Shopify, Miravia, etc. – any platform is a plus).

Comfortable working with repetitive tasks while maintaining high quality.

Good written English (for understanding instructions and documentation).

Education & Experience

Education:

Bachelor’s degree in Business, Commerce, IT, Engineering, or similar is preferred.

Strong Excel skills and relevant experience can compensate for lack of degree.

Experience:

Minimum 1–2 years of experience in a data-driven role:

Data entry / data processing with Excel

Catalog management / product information management

Experience preparing Excel/CSV files for imports/exports is a big advantage.

Personal Qualities

Very organized, methodical, and process-oriented.

Enjoy working with numbers, spreadsheets, and details.

Honest and reliable, committed to long-term cooperation.

Willing to learn my system in depth and improve it over time.

Open to growing into a leadership role and managing others in the future.

What we Offer

Long-term, stable work with the possibility to grow with the business.

Opportunity to take ownership of a key part of the operations.

Training on our specific systems and platforms.

Flexible environment as long as deadlines and quality standards are met.

Location: Remote position. Work from home.

How to Apply

Please send:

Your CV

A short message explaining:

Your experience with Excel

Any e-commerce / product upload work you have done before

Why you think you’re a good fit for a detail-oriented, long-term role

Optionally, you can also share an example of a spreadsheet or task you’ve built/managed (with sensitive data removed).