Admin/Finance & Logistics Associate

Vacancy Announcement

Health Nutrition Education and Agriculture Research Development Nepal (HEARD Nepal)

HEARD Nepal is a humanitarian national non-governmental organization (NGO) registered under the Registration of Institutions Act, 2034 BS and affiliated with the Social Welfare Council (Affiliation No: 52601). PAN No: 615996712.

Since its establishment, HEARD Nepal has been actively working in the sectors of Health, Nutrition, Education, Agriculture, WASH, Livelihood, Disaster Response, Child Protection, and Community Development, with a special focus on marginalized, vulnerable, Dalit, women, and underserved communities across Nepal. The organization has been implementing humanitarian and development projects in coordination with local governments, national and international partners, and community stakeholders to improve quality of life and promote inclusive and sustainable development.

Position: Admin/Finance & Logistics Associate

Duty Station: Biratnagar, Morang – Provincial Office, Koshi Province with approximately 40% travel to field areas in Saptari, Madhesh Province.

Duration: 1 year with possible extension based on fund availability and satisfactory performance.

Published Date: 13 May 2026

Application Deadline: 19 May 2026

Roles and Responsibilities

• Support day-to-day administrative and office management functions.
• Maintain financial records, vouchers, petty cash, and supporting documents properly.
• Assist in budget tracking, financial reporting, and documentation.
• Support procurement, logistics, and supply management activities according to organizational policies.
• Coordinate vehicle management, travel arrangements, and field logistics support.
• Maintain inventory records and ensure proper asset management.
• Support preparation of contracts, quotations, and procurement documentation.
• Assist project teams during trainings, workshops, meetings, and field activities.
• Ensure proper filing and documentation of administrative, finance, and logistics records.
• Coordinate with vendors, service providers, and local stakeholders as required.
• Support compliance with organizational policies, donor requirements, and government regulations.
• Perform other duties assigned by supervisors for smooth organizational operations.

Qualifications & Experience

• Bachelor’s degree completed in BBA, BBS, BBM, or related field.
• Minimum 1 year of relevant work experience in administration, finance, or logistics.
• Master’s degree will be preferred.
• Good knowledge of MS Office applications, especially Excel and Word.
• Strong communication, coordination, and reporting skills.
• Ability and willingness to travel frequently to field areas.
• Experience working with NGOs/INGOs will be an added advantage.
• Candidates holding a valid two-wheeler driving license will be given additional preference.
• Local candidates are highly encouraged to apply.

Application Instructions

Interested candidates are requested to submit the following documents:

• Updated Resume/CV
• Academic Certificates
• Cover Letter outlining experience and commitment

Application Email: vacancy@heardnepal.org

Subject Line:

Application for Admin/Finance & Logistics Associate

Deadline:

Applications must be submitted no later than 19 May 2026.

Only shortlisted candidates will be contacted for the further selection process.

HEARD Nepal highly encourages applications from qualified women, Dalit, marginalized, disadvantaged communities, and persons with disabilities (PWDs).