Admin and Finance Officer

Vacancy Announcement

Background

Dalit JanKalyan Yuba Club (DJKYC) Dalit Janakalyan Yuwa Club (DJKYC), a non-profit, non-governmental organization, has been actively working since 2000 AD on issues related to women's rights, Dalit rights, land rights, good governance, education, WASH, and livelihood generation in Siraha District.

DJKYC has also been at the forefront of campaigns against gender-based violence and advocating for land rights for landless Dalits. Over the years, the organization has successfully implemented 22 projects in collaboration with esteemed partners such as UNDP, ActionAid, WaterAid, DFID, Care Nepal, and MCC Nepal. Currently, DJKYC operates in 8 municipalities across Siraha District, engaging with 125 community groups and reaching more than 5,000 families. Additionally, the organization is an active member of the Women’s Rights Forum, the NGO Federation, the Dalit NGO Federation, and the District Disaster Response Committee (DDRC).

DJKYC is implementing Sabal Balika Sabal Samudaya (SaBaSS) and Sponsorship Communication Project in partnership with Plan International Nepal since April 2025 at Aranama Rural Municipality, Siraha District. Connecting to this program, we would like to invite applications from interested Nepalese candidates who are eligible, accountable, and can deliver results with the highest level of integrity for the following positions:

1. Role Profile

Position Title: Admin and Finance Officer (AFO) - 1 

Project: Sabal Balika Sabal Samudaya (SaBaSS) and Sponsorship Communication (SC) project, Siraha District.

Expertise: Sound understanding and skills in project finance management. Bachelor's Degree in Finance/Management/ or other relevant field with minimum 3 years working experience in the relevant area.

Duty Station: Lahan, Siraha at the office of DJKYC with 30% field visit in program areas

Contract type: Annual with possibility of extension

Working Area: Arnama Rural municipality of Siraha District

Responsible to: Directly to PC of Sabal Balika Sabal Samudaya (SaBaSS), Sponsorship Communication ( SC) DJKYC, Siraha and Plan International Nepal, RoE, Janakpur.

GENERAL RESPONSIBILITIES

AFO is mainly responsible for the financial and operational management of the SaBaSS and Sponsorship Communication ( SC )  Project. S/he should work closely with PC and / ED for financial planning, implementation of the project, financial transaction, program advance and liquidation, financial reporting and ensuring financial and administrative compliance of the project.

Specific Duties:

• Prepare detail implementation project (DIP) budget according to project proposal. 
• Prepare periodic project budget and its revision with coordination of the project team and donor organizations
• Ensures that the supporting documents attached to vouchers are accurate, valid and that complies with the tax, contract, and other laws of Nepal
• Ensure all payment documents/vouchers are properly filed, numbered and located safely with correct labelling
• Ensure all payment requests are correctly reviewed in accordance with available budget/ account line and other relevant documents. 
• Ensure full compliance with Income Tax Act, rules and related directives, Plan International Nepal’s financial guideline, internal control system and donors' requirements.  
• Comply with the donor's requirements for projects effectively
• Follow and ensure that working and staff advances are settled timely manner
• Prepare the bank reconciliation statement, income and expenditure accounts, trial balance, and balance sheet
• Manage to prepare staff payroll and tax calculation on salary
• Manage the preparation of the monthly financial reports and variance reports on time
• Prepare the quarterly and annual financial reports and budgets to donors and SWC/ government authorities if needed
• Assists the project team with other work as needed in financial management and administration
• Assists the project team in making all necessary arrangements for the undertaking of the annual audit
• Provide inputs to management on financial matters, make aware project team on financial requirements and supporting documents
• Carries procurement process in accordance with donor compliances and the Plan’s financial guidelines to partners
• Support the purchase committee during the quotations and tendering process as a technical expert in finance.
• Support to the procurement team to prepare CANVAS sheet, decision memo and purchase orders for procuring goods/services and submit it to the Project head
• Regular follow-up with vendors to ensure the vendors collect their payments on time and obtain receipt acknowledgement after payments to suppliers and partners on all the bank-to-bank transfers
• Maintains personal files, staff leave record, attendance register, timesheet, reconciliations, fixed asset registers, stationery stock register, vendor roster, purchasing files, agreement files, incoming/outgoing register etc.
• Manage logistic support (hotel booking, air ticketing, vehicle, hiring etc.) to all staff and interns
• Coordinates with service providers and arranges hotel and transport facilities as per requirements.
• Carries out general shared office-related works, such as receiving guests, arranging training etc.
• Ensures logistic support to organize organizational events and workshops effectively
• Supports other works as per need of the project as directed by Project Coordinator

Required Knowledge, Skills and Experience

Education and experience: Sound understanding and skills of project finance management with a Bachelor's Degree in Finance/ Management or other relevant field with a minimum of 3 years working experience in relevant area.

Competent: Sound Knowledge in DIP / Budgetary Sector, Procurement System, Taxation, Internal control System, Documentation and Team Leading Capacity. Wider perspective of financial and administrative management in developmental organizations and Work in financial software and spreadsheets.

Skills:

Analytical & Problem Solving 

• Communication/ Listening 
• Inter-personal dealing 
• Working with the team 
• Negotiation 
• Networking/ Documenting advanced computer skills in Word, Excel, and accounting software such as TRUEBOOK or FAMAS.

Interested candidates may apply through the below e-mail address with a recent updated CV and cover letter along with a Copy of Nepali citizenship certificate, Educational Credentials certificate, Training Certificate, and Experience Certificates by 19th July 2025.

Email: djkyc.vacancy@gmail.com/ www.djkyc.org

Apply here: https://docs.google.com/forms/d/e/1FAIpQLSedtnOyIqJZEifdO18833XbZbR0tTSNbdeAyuhdt27S684ZWw/viewform?usp=dialog

Women candidates are highly encouraged to apply. The organization holds the authority to make final hiring decisions.

Only short-listed candidates will be contacted for further selection process, and telephone enquiries will not be entertained and could lead to disqualification.

DJKYC is committed to safeguarding and operates a zero-tolerance policy towards abuse, corruption, bribery, and fraud.