Account and Admin Officer

qTerms of Reference (TOR): Account and Admin Officer

Position Title: Account and Admin Officer

Duty Station: Kathmandu, Nepal (with occasional field travel)

Position open for : Female Candidates Only (To align with the organization's focus on women's empowerment)

Position Summary

The Account and Admin Officer manages day-to-day financial, accounting, administrative, and logistical operations for programs in health, education, and economic empowerment. The officer ensures financial transparency, full compliance with Nepalese tax/statutory regulations, and smooth administration.

Key Responsibilities : 

Financial & Accounting Management

• Maintain daily bookkeeping, prepare payment vouchers, and keep accurate account ledgers using accounting software (e.g., Tally).

• Handle monthly bank reconciliations, cash flow, and petty cash systems.

• Manage monthly payroll processing, tax deduction at source (TDS), e-TDS filing, and CIT/gratuity  compliance.

• Assist in budget preparation, financial tracking, and preparing periodic project expense reports for donor requirements.

• Coordinate and prepare documentation for internal, external, and Social welfare Council financial audits.

General Administration & Operations

• Oversee day-to-day office management, front-desk correspondence, utility payments, and maintenance.
• Maintain physical files, institutional documents, and administrative tracking databases.

• Support the procurement process (soliciting quotations, comparative statements, vendor selection) following organization guidelines.

• Maintain updated asset registers, ensure proper labeling, and conduct periodic physical verification.

• Oversee office inventory, track stock levels, and order supplies as needed.

Qualification Required: 

Education: Bachelor’s degree in Business Administration (BBA), Business Studies (BBS), Management, or Accounting/Finance.

• Proficiency in MS Office Suite (advanced MS Excel skills required) and accounting software (Tally) and Nepali typing skill

• Solid understanding of Nepal’s tax laws (TDS, e-TDS, VAT),