Terms of Reference (ToR): Videographer and Photographer Services

Terms of Reference (ToR)

Videographer and Photographer Services

1. Introduction

Felm Nepal is a nonprofit organization dedicated to empowering marginalized people in Nepal, including women and girls, persons with disabilities, ethnic minorities, and indigenous communities. Established in 1977 and registered as an International Non-Governmental Organization (INGO) since 2009, Felm Nepal focuses on sustainable development in the least developed regions of Nepal, particularly Karnali and Sudurpashchim Provinces.

Through partnerships with local organizations and coordination with different levels of government, Felm Nepal supports inclusive education, mental health and psychosocial well-being, sustainable livelihoods, climate resilience, and human rights.

This Terms of Reference (ToR) outlines the scope of work, deliverables, and technical requirements for engaging one professional videographer and one professional photographer to document Felm Nepal’s project activities and impact stories across selected working areas.

2. Objective

To produce high-quality photo and video documentation showcasing Felm Nepal’s work, success stories, and beneficiaries’ voices in alignment with Felm’s communication standards and branding guidelines.

3. Scope of the Work

The videographer and photographer will be responsible for:

• Developing a content and shoot plan in collaboration with Felm Nepal prior to field visits.
• All filming and photography shall follow Felm’s provided storyboard outline and communication guidance.
• Videographer and photographer must be able to make professional and independent decisions to ensure collection of required material.
• Videographer must capture video material (including interviews conducted by a separate professional, b-roll, family and community activities, environmental and contextual shots).
• Photographer must capture photo material (including interview shots, portraits, family and community activities, environmental and contextual shots).
• Conducting drone videography where appropriate and approved.
• Ensuring ethical representation and obtaining consent from all individuals featured.

Click on the links below for detailed TOR and quotation:

A. Final_Terms of Reference_Videographer Procurement

B. Videography_Request for Quotation -Service -Template-Felm Nepal

4. Submission Requirements (Mandatory)

The suppliers must submit the following documents along with the Technical and Financial Proposal, for the financial proposal the Felm Form should be used (send to procurement.nepal@felmglobal.org). Email subject line should read: “RFQ – Videography and Photography Services – (Vendor Name)”

• Company registration certificate or personal PAN registration
• Latest tax clearance certificate (FY 2081/2082 BS)
• VAT/PAN certificate
• Signed copy of this ToR
• Technical and financial proposals (separate files)
• Links or samples of similar past work
• Profile/CVs of key team members

Note: Only suppliers who submit the completed Felm form and mandatory documents to procurement.nepal@felmglobal.org by 10th Nov 2025 will be considered. Shortlisted applicants will be asked for a short interview.

The tender can be rejected or the contract terminated if the contract arrangement or the implementation of the contact involve bribery or corresponding unlawful activity (including bribing a foreign public official)".