Request for Quotation (RFQ) for supply of Office Support Staff.

Request for Quotation (RFQ) for supply of Office Support Staff.

1. Introduction

Organization Background:

iDE is a global team of more than 1,000 changemakers coming from diverse backgrounds within international development and the private sector. What we all have in common is the belief that one entrepreneur can change their community, and millions can change the world. When Paul Polak founded International Development Enterprises (iDE) in 1982, his idea that business was the solution to poverty was new and untested. Over forty years later, Paul’s concept has been proven not only by iDE but also by the increasing number of established and new organizations that have embraced this approach.

Our work stands out in the international development arena. We are driven to end poverty but we do not do simple handouts of supplies or cash. Instead, we believe that everyone has the ability to increase their livelihoods and build long-term resilience by their own accord. They may just need training or connections to suppliers and customers. That’s where we come in and what we mean when we say we are “powering entrepreneurs to end poverty.”

iDE Nepal is seeking quotations from qualified suppliers or staffing agencies for the provision of office support staff on a contractual basis. The successful vendor will supply competent personnel to assist with administrative, clerical, and operational duties.

2. Instructions to Bidders:

Bid Submission Deadline: 2 June 2025, Time: 17:00 (NST), -late bid will not be considered.

iDE Office Location: iDE Nepal, Chundevi Marg, Maharajgunj, Kathmandu, Nepal

Delivery Timeline: 7 Days following the approval of the bid.

Required number: 1 to 2 (workstation:  iDE Office Kathmandu)

3. Qualifications and Requirements:

Vendor must ensure that proposed staff has:

• A minimum of 2 years of experience in a similar role
• Proficiency level in any discipline or equivalent academic qualification
• Basic Nepali and English communication skills
• Good interpersonal skills
• Basic computer/banking literate 
• Background checks (Police Clearance Certificate) completed prior to deployment
• Driving skill of 2 wheelers with valid driving licence is must 
• Driving skill of 4 wheelers with valid driving will be added advantage 

4. Eligibility and Bid Requirements

1. Firm’s Registration Certificate and other GoN registration documents if applicable
2. VAT Registration Certificate
3. Tax Clearance Certificate FY 2080-81
4. Price Quotations with applicable VAT and hourly overtime rate
5. Client list 

5. Evaluation criteria of the bids:

• Cost competitiveness
• Staff qualifications
• Vendor experience and references
• Service delivery timeline
• Compliance with requirements

6. Duration of Contract

The initial engagement is expected to run from 1 July 2025 to 31 December 2026 subject to availability of funds and with a possibility of extension based on performance and organizational needs.

7. Submission Instructions

All quotations must be submitted via email to nepalprocurement@ideglobal.org with the subject: RFQ – Office Support Staff along with copies of all required documents.

8. Additional Information: (telephone inquiry will not be entertained)

For inquiries, please contact: 

Ms. Roshnee Thapa, Admin and Logistic Assistant 

Email: rnthapa@ideglobal.org

iDE reserves the right to reject any bid without obligation to disclose detailed reasoning.