Program/Admin Officer

Organization: The Organic Valley Pvt Ltd

Vacancy Position: Program/Admin Officer

Station: Kathmandu (Corporate Office: Bakhundole -1, Maitri Margh)

Vacancy Posted On: 19 November 2025

Application Deadline: 10 December 2025

Reports To: Program Manager

Joining In: Immediate hiring

Salary Range (NPR): 35,000 – 45,000/- (Cost to Company)

Company Profile

The Organic Valley Private Limited (TOV) was established in 2011 to make a significant difference in the field of organic agro production and trading. Its corporate office lies in Bakhundole, Lalitpur. TOV is one of the pioneers in promoting Organic Agriculture and food practices in Nepal. It has been the first of its kind to Trade Organic Products from Nepal to various countries in the World. TOV has been involved in various projects as well as product research and diversification since its inception. To focus on social development and capacity enhancement of rural farmers, The Organic Valley Pvt Ltd established a nonprofit-making company–T.O.V. Foundation as its CSR.

VISION

“To improve the lives of rural people in Nepal through appropriate market creation of organic agro products, nontimber forest products and community-based eco-friendly products.”

MISSION

To reduce the effects of climate change, land degradation and harmful chemicals used in farming through optimization of indigenous skills and promoting environmentally sustainable farming technologies that will preserve our valuable ecosystem for future generations leading to a prosperous lifestyle.

Role Overview

To provide direct support to project activities, including field coordination, documentation, activity planning, reporting, and stakeholder engagement. The role ensures that all project interventions—trainings, meetings, field mobilization, monitoring, and reporting—are delivered as planned, with proper documentation and donor compliance.

Responsibilities

Activity Planning & Field Coordination

• Support in designing, planning and scheduling of program activities (trainings, orientations,
• meetings, exposure visits, field monitoring).
• Prepare activity plans, checklists, and timelines together with program team.
• Coordinate with beneficiaries, local governments, schools, or farmer groups to mobilize participants for program events.
• Maintain field-level calendars and ensure all stakeholders are informed.

Program Activity Documentation

• Document all project activities through reports, minutes, attendance sheets, photos, and field notes as per project need (English and Nepali).
• Maintain structured and accurate activity files (digital + physical).
• Prepare summary reports after each training, field visit, or community consultation.
• Responsible for overall social welfare council’s project formalities
• Compile monthly activity progress and share with Program Manager.

Monitoring, Data Collection & Follow-Up

• Collect field data using project formats (training satisfaction, baseline/endline, farmer profiles, attendance).
• Assist program team in monitoring ongoing activities, farmer groups, field demonstration plots, or enterprise progress.
• Conduct follow-up visits to track implementation of trainings, distribution, or business plans.
• Support photo documentation and evidence collection for donor reports.

Reporting & Compliance

• Prepare activity-level reports, field visit reports, meeting minutes, and documentation packages.
• Ensure donor compliance in documentation formats depending on project.
• Maintain records required for audits, donor visits, and monitoring missions.
• Support compilation of monthly, quarterly, and annual project progress reports.

Required Qualifications & Experience

Education

• Master’s degree in Development Studies, Management, Social Sciences, or relevant field.

Experience

• 1–2 years in project activity coordination, field implementation, or M&E support.
• Experience working with communities, farmer groups, or local government is preferred.
• Background in donor-funded projects is an asset.

Skills

• Strong communication and field coordination skills.
• Good documentation and reporting ability.
• Proficiency in MS Office, spreadsheets, and mobile data collection tools.
• Proficiency in both English and Nepali language (Speaking, Writing and Typing) - Must

Competencies

• Community engagement
• Teamwork and collaboration
• Proactiveness and time management
• Gender sensitivity and inclusion
• Field adaptability
• Good interpersonal and facilitation skills

8. Working Conditions

• Frequent field visits to project areas and regional stations of the company.
• Flexible hours may be required during peak operational periods.

How to Apply

Interested and eligible candidates are requested to submit their application via email to vacancy@theorganicvalley.com, clearly mentioning the position applied for in the subject line. The application must include:

• A duly updated CV, and
• A cover letter explicitly stating the candidate’s expected salary.

Applications that are incomplete or fail to meet the stated requirements will not be considered. All documents must be submitted within the specified deadline.