Invitation for Quotation
Job posted on 13 Nov, 2026
Apply before 19 Nov, 2026
Karnali Community Development Centre
Details / requirements:
Publication Date: 13 November 2026
Invitation for Quotation
Karnali Community Development Centre (KCDC) is a service-oriented humanitarian and development-focused non-governmental organization registered with the District Administration Office, Mugu, in 2062 B.S. (2005 A.D.). KCDC has been working to promote sustainable community development and is actively engaged in social and rural development initiatives across Food and Nutrition Security, Agriculture and Livelihood Development, Maternal, Newborn and Child Health Care, Public Health, Water, Sanitation and Hygiene (WASH), Renewable and Clean Energy Promotion, Rural Infrastructure Development, Disaster and Climate Change Management, and social empowerment and poverty reduction. With the technical and financial support of CARE Nepal, KCDC is implementing the Nurture Every Future-Poshan Project in Khatyad Rural Municipality, Mugu district. For effective field-level implementation, monitoring and reporting under this project, KCDC invites quotations from eligible and registered suppliers for the supply and delivery of the following Office setup materials.
Required Specification
Name of Activity: KCDC Office setup materials
| S.N. | Particular | Technical Specifications | Unit |
| 1 | Revolving Chair | Revolving office chair with an overall height of approximately 39–43 inches and seat width of approximately 18–25 inches. The chair shall have a breathable black mesh backrest and a comfortable, high-density foam-cushioned. It shall have a sturdy frame, fixed armrests, a 360-degree revolving mechanism and a pneumatic gas-lift mechanism for adjustable seat height. The chair shall be equipped with a strong five-star metal or reinforced nylon base and five smooth-rolling caster wheels for easy movement. It shall have proper back support, durable fittings and neat finishing, suitable for comfortable and regular office use. | 5PCS |
| 2 | Office Table | Rectangular office table measuring approximately 4 ft (L) × 2 ft (W) × 2.5 ft (H), constructed with minimum 18 mm thick first-grade commercial plywood and finished with high-quality Formica laminate. The table shall include three drawers with suitable metal handles and smooth-operating sliding channels, along with sturdy foot support for stability and durability. It shall have a smooth and scratch-resistant surface, neat and durable finishing, and strong construction suitable for regular office use. | 5PCS |
| 3 | Cupboard | Wooden office storage cupboard measuring approximately 6 ft (H) × 3 ft (W) × 1.25 ft (D). The cupboard shall be constructed using minimum 18 mm thick first-grade commercial plywood and finished with high-quality formica laminate. It shall have two front-opening hinged wooden-panel doors with a matching laminate finish. The cupboard shall include four (4) separate storage compartments for keeping office files, documents, registers, books and other materials. The doors shall be fitted with durable metal handles, good-quality hinges and a secure central locking system with keys. The cupboard shall have a strong and stable structure, smooth edges, neat finishing and durable fittings suitable for regular office use. | 1PCS |
| 4 | Green ribbed carpet | Green ribbed carpet suitable for office flooring and regular use. The carpet shall be made of durable synthetic fibre (polypropylene or equivalent material), featuring a soft, uniform and textured ribbed surface. It shall have an approximate thickness of 2–5 mm, with durable backing and good finishing. | 12 m² |
| 5 | Window Curtain | High-quality light-filtering polyester or poly-cotton blend curtains suitable for office use, consisting of two panels, each approximately 47 inches wide (total combined width: 94 inches), with an approximate length of 45 inches or as per actual window measurements. The curtains shall have adequate thickness or lining to ensure privacy, neatly stitched edges, durable fabric, and metal eyelet (grommet) or back-tab hanging design. | 3 |
| 6 | Notice Board | The notice board shall have a wooden base covered with red felt fabric, suitable for attaching notices, documents and announcements using push pins. It shall have a strong and durable wooden frame with a dark brown polished finish. The overall dimensions shall be 37 inches (Length) × 25 inches (Breadth), approximately 94 × 63.5 cm, including the wooden frame. | 1 |
| 7 | Dustbin | Pedal-operated office dustbin; stainless steel outer with plastic inner bucket or durable molded plastic; 5-liter capacity; swing lid operated by foot pedal; hygienic hands-free use. | 2 |
| 8 | P-Foam Roll High-quality | P-Foam (expanded polyethylene foam) in roll form, made of durable, lightweight and flexible material. The foam shall have an approximate thickness of 4mm, with a uniform, smooth surface and consistent density. | 12 m² |
| 9 | Office File Rack | Rectangular office file rack measuring approximately 5ft (H) × 3 ft (W) × 1.5 ft (D), constructed from high-quality 1st-grade plywood with a minimum thickness of 18 mm and finished with good-quality Formica laminate or wood. It shall have two front-opening doors fitted with transparent glass panels, 3–4 internal compartments with durable shelves for storing office files, documents and other materials. The cupboard shall be equipped with sturdy metal handles, heavy-duty hinges and a secure locking system, with strong construction and neat finishing suitable for regular office use. | 1 |
| 10 | White board | Whiteboard measuring approximately 1 × 1.5 feet, featuring a sturdy, rust-resistant silver aluminium frame and a high-quality smooth, magnetic dry-erase writing surface. It should be lightweight, durable and scratch-resistant, suitable for easy writing, erasing and use with magnetic accessories. | 1 |
| 11 | Indoor chair | Stackable and portable plastic chair made primarily of high-quality plastic using gas-injection moulding technology. The chair shall have a strong, sturdy and durable structure suitable for regular office use. It shall be lightweight, easy to carry, stackable for convenient storage and easy to clean and maintain. Dimensions: approximately 43 × 46 × 88 cm (L × W × H). | 6 |
Quotation Submission Procedure
- The duly completed RFQ Excel Sheet, along with all required documents, must be submitted in a sealed envelope directly to the KCDC field office Khatyad, Mugu/ KCDC Office, Gamgadhi, Mugu, or via email at procurementkcdc@gmail.com.
- If submitted via email, the completed RFQ Excel Sheet must be sent in a password-protected format.
- Vendors/suppliers are not allowed to mention the password in the same email. The password shall be provided only when requested by KCDC for opening the quotation or for verification purposes.
Documents to be Submitted
The vendor/supplier must mandatorily submit the following documents:
- Completed RFQ Excel Sheet: Fully filled out and password-protected (if submitted via email).
- Firm/Company Registration Certificate.
- VAT Registration Certificate.
- Latest Tax Clearance Certificate: For the previous fiscal year (FY 2082/083), mandatory.
- Supplier Declaration Form: Duly signed and stamped.
- Additional Supporting Documents (if applicable): Documents related to the quality of materials, Brand/Model, Warranty/Guarantee, Delivery Period, and Payment Terms.
- Contact Person and Contact Number
- Application letter
General Terms and Conditions
- Quotations must be submitted within the specified deadline. Quotations received after the deadline will not be accepted.
- The quoted rates shall remain valid for one month (30 days) from the date of publication of the quotation notice.
- The vendor/supplier must clearly mention the following details in the RFQ Excel Sheet: Brand/Model: Unit Rate, Applicable taxes, Transportation charges, Other applicable charges, Total amount
- All supplied materials must comply with the technical specifications and required quality standards mentioned in the RFQ.
- The selected vendor/supplier shall be responsible for the safe transportation and delivery of all materials to the KCDC Field Office, Ramtadi, Mugu, at their own cost. The supplier shall ensure that all materials are delivered in good condition and in accordance with the approved technical specifications.
- Incomplete, unsigned, unstamped quotations or quotations submitted contrary to the specified procedures may be rejected.
- KCDC reserves the right to accept or reject any or all quotations, either wholly or partially, without assigning any reason.
- The selection of vendors/suppliers shall not be based solely on the lowest quoted price. The following criteria shall also be considered: Quality of materials, Compliance with technical specifications, Delivery period, Eligibility of the supplier,Completeness of submitted documents.
Important Information
- Only firms/organizations registered under VAT are eligible to participate in this quotation process.
- If any information or clarification is required, vendors may contact KCDC using the contact numbers provided below.
- The quotation form can be obtained physically from the KCDC office, through the organization's official email, or from the organization's website.
Contact details:
- 087-460244
- 9847465318
Link: RFQ_office setup
Email: procurementkcdc@gmail.com
Website: www.kcdcmugu.org.np
Quotation Submission Deadline: Completed quotations must be received no later than
19 November 2026, within office hours.
Overview
| Category | Development Project, Expression of Interests, Tender Notice, Bid |
| Openings | 1 |
| Position Type | Contract |
| Posted Date | 13 Nov, 2026 |
| Apply Before | 19 Nov, 2026 |
| City | Mugu |
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