Admin and Finance Officer

Vacancy Announcement

Rural Development and Empowerment Center (RUDEC), Nepal, is a non-profit, non-political, and non-governmental organization established in 1998 A.D. (2054 B.S.) and registered at the District Administration Office (DAO) in Nuwakot. It is affiliated with the Social Welfare Council, NGO Federation Nepal, and NGO Coordination Committee. RUDEC is the first pioneering NGO registered in the Nuwakot district, with a well-established logistic management system based in Bidur Municipality, Nuwakot. RUDEC was founded to utilize local resources wisely while enhancing the capacity of local people, ensuring livelihood improvement opportunities for poor, deprived, and destitute community members, especially women, children, marginalized, and vulnerable populations in Nuwakot and surrounding districts. Since its inception, RUDEC has been implementing integrated development and humanitarian activities across various sectors, including Education, Health, Child Rights, Food Security, Rural Infrastructure Development, Climate Change and Disaster Risk Management, Renewable Energy, Environment, Agriculture, Natural Resources Management, Water, Sanitation, and Hygiene (WASH), Human Rights, Peace, and Democracy. These efforts aim to improve the socio-economic and health conditions of the most deprived and disadvantaged people.

Details/requirements:

Terms of Reference (TOR)

Admin and Finance Officer

Position: Admin and Finance Officer

Application Deadline: 4th November, 2026

Duration of Contract: Fixed term till December 2026 (with possibility of extension)

Gross salary: Rs. 55,380/- Gross Per month ( inclusive SSF and taxes)

Rural Development and Empowerment Center (RUDEC), Nepal, is a non-profit, non-political, and non-governmental organization established in 1998 A.D. (2054 B.S.) and registered at the District Administration Office (DAO) in Nuwakot. It is affiliated with the Social Welfare Council, NGO Federation Nepal, and NGO Coordination Committee. RUDEC is the first pioneering NGO registered in the Nuwakot district, with a well-established logistic management system based in Bidur Municipality, Nuwakot. RUDEC was founded to utilize local resources wisely while enhancing the capacity of local people, ensuring livelihood improvement opportunities for poor, deprived, and destitute community members, especially women, children, marginalized, and vulnerable populations in Nuwakot and surrounding districts. Since its inception, RUDEC has been implementing integrated development and humanitarian activities across various sectors, including Education, Health, Child Rights, Food Security, Rural Infrastructure Development, Climate Change and Disaster Risk Management, Renewable Energy, Environment, Agriculture, Natural Resources Management, Water, Sanitation, and Hygiene (WASH), Human Rights, Peace, and Democracy. These efforts aim to improve the socio-economic and health conditions of the most deprived and disadvantaged people.

With technical and financial support of Good Neighbors International Nepal, RUDEC Nepal is implementing “Integrated Community Development Project (ICDP)” in Nuwakot District since 2022. Under ICDP project, RUDEC Nepal is hiring the Admin and Finance Officer.

Scope of Jobs:

The Admin and Finance Officer will be responsible for both financial and administrative works of the organization. The major financial duties and responsibilities of the AFO include accounting, software operation, reporting and documentation, cash flow/fund management, compliance. And, administrative duties and responsibilities are to conduct works related to general administration, assets management, coordination, procurement function, inventory management, etc.

Major duties and responsibilities:

The incumbent will be mainly focused on the following major duties and responsibilities.

Job Description

1. Financial Duties and Responsibilities 

A. Accounting

• Lead finance and administration department in the project
• Prepare the finance reports
• Collect, cheque, register and keep track of all order forms, incoming & outgoing invoices, travel claims, according to Nepal law and internal procedures
• Make cash and bank reconciliation every month
• Comply with accounting principles as compiling pertinent financial document in organized manner
• Prepare payroll of staffs on monthly basis
• Support and facilitated external audit function of the organization.

B. Software Operation

• Keep updated record of all financial transactions in the financial software
• C. Reporting and Documentation
• Prepare monthly financial report by first week of succeeding month
• Submit to financial report to Donor organization on given deadline 
• Track activity level budgets and reports to concern Authority

D. Cash Flow/Fund Management

• Maintain cost effectiveness and keep track of budget allocation as per activities
• Carryout daily financial transaction with complete supporting document
• Handle cash and treasury operations with advanced use of spread sheets for tracking expenses and payroll system with tax applications, controls for ensuring proper transactions

E. Compliance

• Implement financial policies, procedures and directives of the organization
• Comply with the national accounting and financial policies and procedures
• Cross verify (compliance and relevancy) all financial transactions done by staffs.

2. Administrative duties and responsibilities

A. General Administration

• Provide administrative support to project office
• Manage water, electricity supply and telephone/internet lines
• Comply with safety of office supplies, materials, equipment and physical facilities
• Maintain office premises to provide good working environment.
• Implement administrative policies and procedures
• Manage administrative function and establish internal administrative systems and controls
• Maintain updated documentation, filing, folders and administrative data management in both hard copy and soft copy version
• Maintenance of attendance register, contracting, logistical arrangement, maintaining of project document folders (staff, contracts, incoming and outgoing letters, etc.)

B. Assets Management

• Maintain office equipment, materials and properties
• Keep records of the office supplies, materials and equipment
• Keep track of proper use, maintenance and repair of physical assets and office including vehicles, equipment, furniture, etc. as necessary

C. Coordination

• Coordinate administrative activities and maintain monthly and yearly timetable
• Support in recruitment process locally and keep the employee records by coordinating with project management team
• Keep track/record of the training and workshops attended by staffs

D. Procurement Function

• As a member of project procurement committee, engage in local procurement process as per procurement guideline
• Roster management of all the materials and service to be bought by project in a given year

E. Inventory Management

• Manage inventory and physically verify as per need
• Prepare the inventory report of furniture, equipment and goods

F. Other Duties

• Perform other duties and responsibilities as assigned by supervisor.
• In the event that equipment provided to employees is lost, employees shall bear a penalty imposed by the organization. Organization shall not be responsible for any equipment loss costs or other expenses in regards of lost equipment.

Qualification and required skills:

Education:

• Bachelor’s in business studies with minimum 3 years of experience.

Experience:

• At least 3 years experience in Admin and Finance related sector.
• In-depth knowledge of Admin and Financial Sector.
• Should have team mobilization, leadership and communication skills.
• Ability to communicate in English, Nepali, and local languages.
• Ability to work under strict deadlines.
• Proficiency in MS word, excel, PowerPoint, email and internet.
• Should have two wheelers driving license.

NOTES:

• Locals, especially women and members of ethnic or marginalized communities are encouraged to apply for this position.
• Applications received after the deadline will not be considered and only shortlisted candidates will be notified for the further process.
• Canvassing at any stage of the recruitment process shall lead to automatic disqualification of the candidate.

Application Instruction:

The interested applicants may apply via jobsnepal.com or send application (cover) letter along with updated CVs in our official mail id: rudecnepal.vacancy@gmail.com or submit to RUDEC Nepal Office, Barhabise, Tadi-2, Nuwakot, before 5:00 pm, 4th November, 2026.