VACANCY ANNOUNCEMENT

Community Family Welfare Association (CFWA), Dhanusha/Mahottari

Community Family Welfare Association (CFWA) was established in 1996 AD (BS 2053) in Nagarayan Municipality ward no 7, Deodiha, Dhanusha district Nepal. Initially, it was established as a community based organization (CBO) with technical and managerial support of family planning Association of Nepal under its long-term sustainable plan to continue family planning services at the community level. Later on, it was registered at the District administrative office as non-government and non- profit making organization in 27 June 1997 (13 Ashar 2053 BS) in Dhanusha district. Now CFWA has two field offices in Mahottari and Dhanusha districts working in Education, Health, Child Poverty, Child Protection, Gender and Social Inclusion and Social Protection.CFWA is a leading organization of the Madhesh Province and it has aimed to be well known civil society organization in the Nepal.

Detailed Job description / requirements:



1. Field Officer(Health) -1

Location:- Bardibas, Mahottari

ROLE PURPOSE: The position holder will have overall responsibilities of program management-planning, budgeting, forecasting, budget tracking, project tracking, implementation, monitoring/supervision, technical backstopping, data/information management, and reporting of sponsorship program under health theme. S/he will also be responsible for coaching, mentoring, capacity building of his/her own partner staffs, HFI staffs, FCHVs around health; and will also provide guidance and supervision supports to community mobilizers, health staffs, teachers and community volunteers who facilitate health interventions in communities and schools. The position holder will have responsibilities to conduct trainings, assessments, research, survey, generate lesson learned, document best practices, and success stories from field and share with project/program team, donor agency and stakeholders. S/he will also be responsible to support Program Coordinator and field officers during need and requirements of program that best fit for the best interest of children.

 

The position holder will also be accountable and responsible for field-based program implementation and will spend 70% of his/her time in field program implementation and 30% time in district/local level coordination, networking, reporting, and recording.


SCOPE OF ROLE:

Reports to                               :-  Program Coordinator-Samunnati Program (Sponsorship)

Staff reporting to this post      :- Community Mobilizer, Youth Volunteers

Budget Responsibility           :- Health Budget only as per scheme of delegation


KEY AREAS OF ACCOUNTABILITY:

Program Planning, Budgeting, Forecasting and Tracking

  • Overall planning, budgeting, forecasting, and tracking of health theme under sponsorship program.
  • Develop annual budget, detail implementation plan, and forecast on quarterly basis for health theme as guided by funding partner/donor.
  • Develop health procurement plan, media and communication plan, and sponsorship annual plan as and when required by funding partner.
  • Track plan vs achievement, budget vs. expenditure and procurement progress on monthly basis for health theme.
  • Ensure over/under expenditure, any deviation in project tracking provide justification against reasons for deviation of health theme.

 

Quality Program Implementation

  • Overall implementation of health program as per sponsorship annual plan (SAP) and detail implementation plan (DIP).
  • Facilitate health related workshop, training, meeting, orientation and seminars at relevant places and communities.
  • Ensure all health activities are implemented as per standard quality benchmarks, follow implementation procedures, approaches and guidelines as agreed in donor log/result framework.
  • Plan and ensure the timely procurement of health-related materials for timely delivery of interventions in project/program sites.
  • Ensure timely delivery of health goods and services to schools and communities who ultimately benefit from program interventions.

 

Coaching, Mentoring and Supervision 

  • Orient/train field officers, community mobilizers, volunteers, and health related stakeholders for effective implementation of health interventions in HFI, PHC/ ORC, school and communities.
  • Provide coaching and mentoring support to field staffs for timely and effective execution of program implementation at field/sites.
  • Provide on the spot support, capacity strengthening and supervision support during health program implementation at project sites.
  • Develop monthly work breakdown plan and support field staffs to develop their own plan to execute health program in field.
  • Track, trace, mobilize and ensure the timely implementation of the health program activities in assigned location/sites in accordance developed work plan.


     

    Monitoring and Evaluation, Data management, Online information system management

    • Conduct regular quality monitoring visits against quality benchmarks and report to the line manager on monthly basis.
    • Conduct joint monitoring, technical monitoring, output monitoring, whole observation, distribution monitoring, follow up monitoring and supportive supervision monitoring visits for effective and efficient delivery of health program at field.
    • Ensure that the complaint and feedback mechanisms are functional in HFI, school, communities and in program area/Sites.
    • Conduct, facilitate and support in any kind of survey, assessment, research, and mapping related to health.
    • Ensure timely collection of data, entry in online/offline database, coding, cleaning, editing and analysis for generating health program.
    • Enter baseline, plan, and achievement of health program in online program management system on monthly basis and ensure that the OPMIS system is functional to generate health reports for reporting and recording.
    • Document good practices, best practices, lesson learned, and success stories related to sponsorship program.
    • Assist field staffs and Program Coordinator in tools, template and guidance development for effective management and implementation of sponsorship program at project sites/communities.
    • Ensure that the data submitted by field staffs, Youth Volunteers are valid, reliable, formatted, segregated, correct and timely for further processing and reporting.
    • Review and check data collected and submitted by Community Mobilizers, ensure consistency and processing for further reporting.
    • Maintain monitoring log sheet, issues log, health database, case studies and other relevant documents for program visibility, learning, sharing and course correction.

     

    Project Reporting

    • Produce event reports, semi-annual reports, annual report, and donor report on monthly/quarterly and annual basis.
    • Comply with donor reporting protocols, timelines, guidance, and procedure to report periodically as agreed by donor/partner reporting period.
    • Conduct semi-annual and annual result reviews, share challenges and opportunities, and develop action plan against challenges to achieve targeted results as planned in indicator performance tracking tool.

     

    Project Compliance

    • Comply with all relevant CFWA policies and procedures with respect to administrative and financial policy, child safeguarding, zero tolerance, child protection, health and safety, equal opportunities and other relevant policies.
    • Maintain donor compliance, guidelines and procedures while implementing health program.
    • Maintain close coordination with partner organization/donor to seek technical backstop and maintain donor terms and conditions as mentioned in program/project compliance.

     

    Coordination, Collaboration, and networking

    • Maintain close relation with other themes and sectors for effective implementation of program.
    • Liaise with the Program Coordinator/officers to identify results, on-going successes, and challenges in implementation, follow up, monitoring and evaluation of activities.
    • Build functional networking and professional relationship with the stakeholders, district line agencies, local government, provincial government including media, communities, civil society, and donor agencies to receive their support for collaboration and smooth functioning of the project activities.
    • Organize regular coordination meetings and feedback session with program staff.

     

    Representation

    • Represent in meetings, seminars, training, workshop, and interaction programs related to health in provincial, local level national governments as and when required.

     

    Occasional Duties/Humanitarian

    • Perform other tasks and duties assigned by line manager that come under Sponsorship Program portfolio.
    • Perform dual roles in development and humanitarian during emergencies.

    QUALIFICATION AND EXPERIENCE:

    • Bachelor’s degree in Public Health, Nursing or any other related field with 2 years of experience in health or master’s degree in other related field with 1 year of experience.

    • Have ability to facilitate relevant training, meeting, workshops, and seminars.

    • Ability to develop annual plan and budget, operational skill for program implementation and management.

    • Have good understanding of monitoring, evaluation, accountability, and learning.

    • Ability to coordinate and collaborate with like-minded agencies, local governments, provincial governments and with district line agencies.

    • Strong communication and computer skills (word, excel, power point) including skills in email/internet.

    • Good report writing skills in Nepali and English.

    • Committed to stay in program implementation sites.

    • Respectful and committed to work with diverse cultural context and backgrounds.

1. MEAL Officer -1

Location:- Bardibas, Mahottari

ROLE PURPOSE: The objective of post holder is to execute MEAL system in all program, provide technical support in program quality control, program planning, capacity building of program staffs in MEAL function and setting up accountability mechanism in organization including documentation of program’s interventions.

 

Ensure smooth functioning of MEAL system, conduct monthly quality monitoring in line with quality benchmark, prepare  quality monitoring report, share community sharing tools, conduct output monitoring,  support program team in compiling, editing and finalizing report, prepare case studies/success stories/good practices for program/project, ensure smooth functioning of CFM system, provide technical support in program planning and budgeting, generate learning documents for program/project, update action plan tracker and CFM, update OPMIS,  program database management and collaborate with program team for quality programing.

 

The position holder will also be accountable and responsible for field-based program monitoring and evaluation and will spend 70% of his/her time in field program implementation and 30% time in district/local level coordination, networking, reporting, and recording.

SCOPE OF ROLE:

Reports to                          :-  Program Coordinator-Samunnati Program (Sponsorship)

Staff reporting to this post   :- MEAL Assistant, Youth Volunteers

Budget Responsibility           :- MEAL Budget only as per scheme of delegation

KEY AREAS OF ACCOUNTABILITY:

Program Planning, Budgeting, Forecasting and Tracking

  • Overall planning, budgeting, forecasting, and tracking of MEAL.
  • Develop annual budget, detail implementation plan, and forecast on quarterly basis as guided by funding partner/donor.
  • Develop procurement plan, media and communication plan, and sponsorship annual plan as and when required by funding partner.
  • Track plan vs achievement, budget vs. expenditure and procurement progress on monthly basis.
  • Ensure over/under expenditure, any deviation in project tracking provide justification against reasons for deviation of MEAL.

 

Quality Implementation

Monitoring

  • Conduct quality monitoring visits against quality benchmarks and general monitoring as well.
  • Organize at least 70% field visits to monitor program/project activities against quality benchmark, debrief with program team and develop MEAL action plan tracker.
  • Follow up and update MEAL OPMIS based on quality monitoring action plan tracker.
  • Conduct follow up monitoring visits to materialize agreed action points are being implemented at field level.
  • Conduct output monitoring and tracking in quarterly basis.
  • Conduct post distribution monitoring.
  • Organize data quality assurance in sample basis

Evaluation

  • Support program team, consultants, evaluation team during field visits for evaluation.
  • Support program/project team during baseline, mid-term evaluation, situation analysis and database reporting.
  • Conduct child and community consultation and generate report for further planning.Accountability
  • Ensure MEAL accountability system is fully functional in organization and program as well and promote accountability in general and to children in particular through training, coaching, mentoring & orientation.
  • Ensure all the total reach are entered within timeline, support technically if required.Establish effective complaint handling system at organization relevant to beneficiaries/stakeholders.
  • Design community sharing tools (pocket/ wall calendar, master flex prints and radio jingles) and share community sharing information with key beneficiaries and stakeholders.
  • Capacitate, supervise and mentor MEAL assistant in accountability system.
  • Ensure complaint & feedback system’s issues are addressed timely and MEAL OPMIS updated timely.
  • Ensure all staffs are following CFM guideline while resolving complaints & feedbacks.
  • Conduct complaint satisfaction rating.                                                              

Learning

  • Document learning’s generated through MEAL approach
  • Generate at least two case studies related to MEAL good practices yearly.
  • Support program team to incorporate key learning’s in upcoming plan and intervention (Generated through CFM and Action plan tracker).
  • Develop learning logs and ensure its use by program team.

Data management, Online information system management

  • Ensure that the complaint and feedback mechanisms are functional in organization, HFI, school, communities and in program area/Sites.
  • Conduct, facilitate and support in any kind of survey, assessment, research, and mapping related to program.
  • Ensure timely collection of data, entry in online/offline database, coding, cleaning, editing and analysis for generating health program.
  • Provide technical support to officer entering baseline, plan, and achievement of program in online program management system on monthly basis and ensure that the OPMIS system is functional to generate health reports for reporting and recording.
  • Document good practices, best practices, lesson learned, and success stories related to sponsorship program.
  • Assist field staffs and Program Coordinator in tools, template and guidance development for effective management and implementation of sponsorship program at project sites/communities.

 

Project Reporting

  • Produce monitoring reports, semi-annual reports, annual report, and donor report on monthly/quarterly and annual basis.
  • Comply with donor reporting protocols, timelines, guidance, and procedure to report periodically as agreed by donor/partner reporting period.
  • Conduct semi-annual and annual result reviews, share challenges and opportunities, and develop action plan against challenges to achieve targeted results as planned in indicator performance tracking tool.

 

Project Compliance

  • Comply with all relevant CFWA policies and procedures with respect to administrative and financial policy, child safeguarding, zero tolerance, child protection, health and safety, equal opportunities and other relevant policies.
  • Maintain close coordination with partner organization/donor to seek technical backstop and maintain donor terms and conditions as mentioned in program/project compliance.

 

Coordination, Collaboration, and networking

  • Maintain close relation with other themes and sectors for effective implementation of program.
  • Liaise with the Program Coordinator/officers to identify results, on-going successes, and challenges in implementation, follow up, monitoring and evaluation of activities.
  • Organize regular coordination meetings and feedback session with program staff.

 

Representation

  • Represent in meetings, seminars, training, workshop, and interaction programs in provincial, local level national governments as and when required.

 

Occasional Duties/Humanitarian

  • Perform other tasks and duties assigned by line manager that come under Sponsorship Program portfolio.
  • Perform dual roles in development and humanitarian during emergencies.

QUALIFICATION AND EXPERIENCE:

 

  • Bachelor’s degree in any discipline, or any other related field with 2 years of or master’s degree in other related field with 1 year of experience.

  • Ability to develop annual plan and budget, operational skill for program implementation and management.

  • Have good understanding of monitoring, evaluation, accountability, and learning.

  • Ability to coordinate and collaborate with like-minded agencies, local governments, provincial governments and with district line agencies.

  • Strong communication and computer skills (word, excel, power point) including skills in email/internet.

  • Good report writing skills in Nepali and English.

  • Committed to stay in program implementation sites.

  • Respectful and committed to work with diverse cultural context and backgrounds.

CHILD SAFEGUARDING: The position holder will have direct contact with children and/or young people frequently in their day-to-day work. S/he will have to be abide by child safeguarding, protection from sexual exploitation, abuse, and harassment (PSEAH) policy including CFWA code of conduct. S/he will have to maintain dual adult rules while visiting/meeting children.

Age Limit: Candidates between 18 years to 50 years are only eligible to apply for the above position, depending upon the nature of job they will carry.

Interested candidates are requested to submit their application along with an updated CV as well as two references by 7 days (25th June 2022), via email at vacancy@cfwa.org.np orhttp://cfwa.org.np/career/

Only shortlisted candidates will be contacted for participation in the recruitment process. No telephone inquiry is entertained.

CFWA reserves the right to qualify/disqualify any applications without any reason.

Thank you.


Job Overview

Category Development / NGO
Position Type Full Time
Position Level Senior Level, Mid Level
Posted Date 19 Jun, 2022
Apply Before 25 Jun, 2022
City Mahottari, Bardibas