Terms of Reference -Training for Medicines Management Supervisors

Management Sciences for Health

Management Sciences for Health (MSH), a global health nonprofit organization, uses proven approaches developed over 40 years to help leaders, health managers, and communities in developing nations build stronger health systems for greater health impact. We work to save lives by closing the gap between knowledge and action in public health. Since its founding in 1971, MSH has worked in over 150 countries with policy makers, health professionals, and health care consumers to improve the quality, availability and affordability of health services. Working with governments, donors, non-governmental organizations, the private sector, and health agencies, MSH responds to priority health problems such as HIV & AIDS; tuberculosis; malaria; maternal, newborn and child health; family planning and reproductive health; and chronic non-communicable diseases such as cancer, diabetes, and lung and heart disease. Through strengthening capacity, investing in health systems innovation, building the evidence base, and advocating for sound public health policy, MSH is committed to making a lasting difference in global health.

Detailed Job description / requirements:

Terms of Reference

Training for Medicines Management Supervisors

A:   Background and description of the activity

Ensuring the availability and appropriate use of essential medicines is important for health care delivery within resource-limited settings. The Nepal Ministry of Health and Population (MoHP) recognizes the immense need to build its health care cadres’ capacity in medicines management to optimize limited resources, reduce waste, and promote appropriate medicine use at all levels of health care, especially at the service delivery point. Over the years, health facility managers and medicine store staff have been trained in medicines supply chain management (SCM), and the electronic logistic management information system (e-LMIS) has been introduced with support from the US Agency for International Development (USAID)-funded Pharmaceutical Supply Management (PSM) program. Improvements have been made, but achievements have not been sustained mainly due to inadequate human resources for health and the absence of sustainable logistical support for trained personnel. As a result, poor stock control, store management practices, dispensing practices, and quantification of needs; poly-pharmacy; a lack of or poorly maintained information management tools and records; and other problems have persisted.

To address these challenges, the USAID MTaPS Program, in collaboration with the MOHP, is piloting the Supervision, Performance Assessment, and Recognition Strategy (SPARS) in Nepal. SPARS is a new approach that builds essential medicines and medicines supplies management capacity and improves medicines management in public health facilities. SPARS is a multipronged strategy that was developed based on evidence from Uganda and the experiences of the Global Alliance for Vaccines and Immunization (GAVI). It couples supervision and on-the-ground training, which have been effective in bolstering medicines management, with a performance assessment and recognition strategy that can improve medicines management and reporting quality.

Vendor will be responsible for supervising the training and preparing a detailed report of the training with feedback based on findings of training to Technical Advisor-SPARS, MTaPS program.

B:   Description of Services to be Performed

Vendor will assign three resource persons to review existing practices on Dispensing, Prescribing, Reporting & Ordering, Storage Management and Stock Management. The resource persons will revise and draft training manuals for Medicines Management Supervisors (MMS) to implement SPARS in piloted district healthcare facilities taking help from the training manual developed in Uganda for SPARS program. Vendor will provide Fourteen days of residential training program for MMS to successfully implement SPARS in district healthcare facilities.

Vendor will undertake the following activities:

  • Assign three resource persons to review and draft existing practices on Dispensing, Prescribing, Reporting & Ordering, Storage Management and Stock Management
  • Draft training manuals for MMS to successfully implement SPARS on aforementioned areas in addition to Essential Medicines, National Drug Policy, Team Building, Communication, Mentoring & Coaching, Monitoring & Evaluation, Supervision Practices, Assessment, SPARS Data Collection Tool, Reporting etc. taking aid from the training manual developed for implementing SPARS program in Uganda
  • Finalize training manuals for MMS
  • Assign 3 to 5 facilitators and conduct Fourteen days of training for 30 MMS to implement SPARS in district healthcare facilities
  • Submit report on activities performed to MTaPS Program, for any training updates that may be needed
  • Pre- and post- assessment of the trainees and participants obtaining the required pass mark certified by the vendor as trained Medicine Management Supervisors
  • Detailed report and feedback of training to be submitted to MTaPS Program

C.   Monitoring and Evaluation of the Trainings to be Conducted Table

Key questions that will guide the evaluation and the important variables

Key area/Question
Variables and indicators
Method of evaluation

1. What are the strength & weaknesses of the training methods, training materials?

  • Session schedule and timelines
  • Session to session flow
  • Facilitator - participant interactions
  • Relevancy of Resources
  • Resourcefulness of Facilitators
  • Relevancy of Session exercises 
  • Communication and clarity of instructions
End of session assessment
2. How effective has the training been in affecting the knowledge, skills and attitudes of the trainees

Change in knowledge and skills

Pre - and post-assessment

End of course examination

Each training shall be assessed using end of session questionnaire, pre - and post course evaluations and end of course examination

Assessment and Examination will be conducted by the vendor and a standard pass mark will be used to evaluate the level of knowledge attained. Based on the findings of the training assessments the training shall be updated as needed. For the purpose of monitoring a report shall be submitted for each training completed to the MTaPS Program, Technical Advisor, SPARS.

D.   Outcome

Expected date of completion
Assign three resource persons (one lead and two assistants) to revise and draft training manual developed in Uganda for implementation of SPARS
Within  5  days  of contract inception
Draft training manual for MMS for implementation of SPARS (English) by three resource persons
Within 15 days of contract inception

Assign 3 to 5 facilitators per day and conduct training for 30 MMS for 14 days.

Certify training completion of MMS after post examination for implementation of SPARS piloting program

Within 40 days of contract inception
Based on the findings of the training assessments submit detailed report to MTaPS for any training updates that may be needed
Within 45 days of contract inception

E:   Travel

30 MMS (Officer Level – Government Staffs) will be travelling from different provinces as training will be conducted in Kathmandu.

Interested and qualified vendors who have the experience in developing training manuals, conducting trainings and delivering reports are requested to apply at MTaPS Program within 28-Nov-2021 for competitive bidding at npprocurement@msh.org with the following details:

  • Brief Profile
  • Relevant work experiences
  • References
  • CV of Lead Person for this activity
  • CV of prospective resource persons and facilitators
  • Budget requirement (please fill Annex below)

Annex: Budget requirements

Please click here to download the Proposal form or by following the link below;


F.   Required documents:

  • Company/Firm Registration Certificate
  • VAT/PAN Registration Certificate
  • Latest Tax Clearance Certificate

Please send your Questions to npprocurement@msh.org within 24-Nov-2021.

Job Overview

Category Development and Project
Openings 1
Position Type Contract
Experience Please check details below.
Education Please check details below.
Posted Date 22 Nov, 2021
Apply Before 28 Nov, 2021
City Kathmandu