Terms of Reference (ToR) - Housing related inclusive Disaster Risk, Reduction and Response Training Manual Development

Terms of Reference (ToR) 

Housing related inclusive

Disaster Risk, Reduction and Response

Training Manual Development

1.  Context and Background

Habitat for Humanity International Nepal is an international non-governmental organization that builds decent and affordable housing in partnership with people in need. The organization serves families with low income, families who are landless, vulnerable, socially excluded, and disaster affected, or living in disaster prone area to build adequate and accessible homes promoting dignity and hope supporting in sustainable and transformational development. Habitat Nepal serves the most vulnerable people through the provision and promotion of decent housing, water & sanitation, housing microfinance and advocacy on land & housing rights with an emphasis on DR3 (Disaster Risk Reduction and Response), gender equality and person with disabilities.  

Nepal is one of the highly disasters affected countries. Increase in the number of the disaster annually in Nepal, losses in the housing sector and infrastructures are inclining and affecting low income, vulnerable and socially excluded families the most who are exposed to higher frequencies of disasters. Amongst the most affected- person with disabilities and women are disproportionately impacted during and after disasters.

2.  Objectives 

The objective of this assignment is to develop standard training manual on Shelter and Housing related Inclusive Disaster Risk Reduction and Response. 

(The developed training manual will be used by the Local Disaster Management Committee (LDMC) and DRR professionals to impart DR3 knowledge to Community Disaster Management Committee (CDMC)).

3.  Scope of Work

The key scope of work is to develop a training manual. The process includes literature review of relevant DR3 policies, program and priorities of the government, training materials, consultative meetings including technical review meetings, workshop (if required) and finalization of training manual, proofreading and design (As per Habitat Communication Guideline).

4.  Methodology

An institution will be engaged to carry out the assignment, which must propose suitable methodology to achieve objectives. The following activities could serve as guide in accomplishing this assignment:

• Review of organizational documents (programmatic and technical).
• Review and summary of disaster resilient features of affordable housing solution and temporary shelter.
• Review of other DiDRR (Disability Inclusive Disaster Risk Reduction), gender and climate change related documents. 
• Review of Government’s DRR training manual and barrier free infrastructure for private housing and open space. 
• Review of PASSA training manual. 
• Consultation meetings with internal and external stakeholders.
• Draft training manual including but limited to detail methodology, session plan with objectives and expected outputs, appropriate time requirement of the training and trainers’ qualification/experiences.
• Include trainer workbook, reference materials including relevant educational games, power-point slides, reading materials, exercises, pre and post training test questions.

5.  Target Groups 

The target groups are LDMC and DRR professionals. 

6.   Key Deliverables 

The terms of the assignment shall commence on effect from the date of signature by both the Parties. The institution should accomplish all listed activities by 35 days of contract agreement. The proposed deadlines to carry out the assignment are:

• An Inception report, including outline of training manual and concept etc. Within 7 days of agreement.
• Draft training manual within 25 days of agreement. 
• Final assignment report with training manual within 35 days of agreement (with reference to Section 5. point h)

Training manual including trainer workbook, reference materials including relevant educational games, power-point slides, reading materials, exercises, pre and post training test questions should all be submitted with workable e-copies in Nepali. And the final report and summary of product to be submitted in English.

7.  Roles & Responsibilities, qualifications, skills and experience

The team of experts should have followed experience.

8.  Active support of HFHI Values:

• Humility – We are part of something bigger than ourselves
• Courage – We do what’s right, even when it is difficult or unpopular
• Accountability – We take personal responsibility for Habitat’s mission

9.  Ethical Protocols 

In accordance with its foundational mission principles, Habitat for Humanity Nepal is committed to the highest ethical standards and opposes all forms of discrimination, exploitation, and abuse. We intend to create and maintain a work and living environment that is safe, productive, and respectful for our colleagues and for all we serve.

We require that all staff and representatives (consultants, contractors, vendors/suppliers, interns, volunteers, agents and implementing partner organizations) take seriously their ethical responsibilities to Safeguarding (Child Protection, Prevention of Sexual Exploitation Harassment and Abuse) our intended beneficiaries, their communities (especially children), and all those with whom we work. 

Abiding with the organization, the consultancy service has responsibilities to maintain an environment that prevents harassment, sexual exploitation, and abuse, safeguards the rights of beneficiaries and community members (especially children), and promotes the implementation of Habitat for Humanity’s code of conduct.

Throughout the assignment engagements, the consultants are expected to adhere to Habitat Nepal code of conduct including the safeguarding policy ensuring that all measures are taken to protect the rights, safety, and welfare of the individuals and communities involved.

10.  Bid Requirements: Interested consultants are requested to submit:

• An expression of interest detailing their interpretation of the Terms of Reference (TOR) and work schedule. 
• A detailed budget for proposed costs including all taxes liable to be paid. 
• A capability statement demonstrating how they meet the required qualifications and competencies, along one sample from previous work like similar to this assignment. 
• Copies of Curriculum Vitae (CV).
• Two references (including one from your last client/employer). 
• The entire bid should be a maximum of seven (4) pages including the budget. Bids not meeting this requirement will not be considered.
• Confidentiality of Information. All documents and data collected will be treated as confidential and used solely to facilitate analysis.

11.  Copyright

Copyright for the documents will remain with Habitat for Humanity International Nepal National Office and includes the right to distribute the material or parts of it to Local Government and other partners in Nepal and abroad.

12.  Instructions to submit the proposal

Please send your proposal as stated in point (6) to procurement@habitatnepal.org or drop the sealed hard copies to our office no later than COB January 27, 2023.

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