Terms of Reference (ToR) for the development of resource book on climate change and DRR

Oxfam in Nepal

Oxfam has been working in Nepal since the early 1980s undertaking various development initiatives addressing the poverty and injustice faced by women and other socially and economically excluded groups. The level of Oxfam's engagement increased substantially after restoration of democracy in 1990 as it became easier for civil society to work in the new political environment. Over the years, Oxfam has worked in partnership with local civil society organisations and the government to promote rural livelihoods, and vulnerable communities' resilience to climatic shocks and disasters. It has also significantly contributed to empowering community people, especially women, to; negotiate with people in power, influence decision making processes, claim rights and essential services to which they are entitled, demand accountability on the part of duty bearers and engage larger masses in advocacy efforts. Oxfam also worked closely with UNHCR in providing assistance to Bhutanese refugees during the 1990s. Oxfam and its long term programme partners believe that the underlying structural causes and drivers of poverty must be addressed if improvements in peoples's lives are to be broad and lasting. Poverty is not one-dimensional; nor is it purely local in its causes and solutions. Therefore, Oxfam's work addresses not only material and technical change, but also the related economic, social, institutional and policy changes which are necessary to end poverty and achieve development and wellbeing. The Oxfam Nepal Vision is: The people of Nepal are empowered and work together to attain a life of dignity with justice and equal rights for all. The Overall Nepal Programme Goal is: to improve the well being of vulnerable people through strengthening their participation in development and governance processes and reducing poverty and suffering.

Detailed Job description / requirements:

Terms of Reference (ToR) 

for the development of resource book on climate change and DRR 

Background

Oxfam is a global movement of people who are fighting inequality to end poverty and injustices. Across regions, from local to global, Oxfam works with people to bring change that lasts. Our work is grounded in the commitment to the universality of human rights. Driven by diversity and rooted in evidence and experience, we take sides against poverty and injustices everywhere. Feminist approaches guide all our analysis, actions, and interactions. 

Oxfam has been working in Nepal for 40 years to support the Government of Nepal with the vision to create a just society without poverty; a society in which all women and men live a life of dignity, enjoy their rights and assume their responsibilities as active citizens of Nepal. Through different programs, it aims to provide people with livelihood opportunities, ensuring that development-related activities are demand driven and sustainable and that the most vulnerable are empowered to claim their rights. As defined by the new Country Strategy (2020-2025), Oxfam has been working in three inter-connected thematic sectors; 1) Gender Justice, 2) Resilience and Climate Justice and 3) Water Governance. By working in these sectors, Oxfam aims to provide people with opportunities to reduce poverty, vulnerability, and inequality, ensuring that development-related activities are gender sensitive, socially inclusive, demand driven and sustainable, and that the most vulnerable are empowered to claim their rights. Oxfam works in close coordination with national and local governments and civil society organizations to support marginalized, socially excluded and economically poor communities.

Nepal is among the most vulnerable countries to climate change due to its fragile topography combined with high levels of climate dependent livelihoods. We consider climate justice both as cross-cutting program and stand-alone program. The exposure and vulnerability to disasters and climate change is a matter of concern for Oxfam because it amplifies the poverty and sufferings with disproportionate impact to different groups, particularly with intensified negative impacts to women and vulnerable groups to attain the basic human rights and resilient livelihoods. The local Community based Organization (CBO), Civil Society Organizations (CSO) and even the local government seems to have a limited knowledge on the issues related with the climate change, its impacts, mitigation and adaptative measures. There seems to be a gap while advocating and addressing the climate concerns by local CBOs/CSOs and even at local government due to the lack of appropriate and contextualized resource materials on CC. 

Objectives and Scope of the Assignment

Main objective

The main objective of the assignment is to develop a resource book on climate change and disaster risk reduction in Nepali language that can be used by CBOs/CSOs and local governments as resource materials to understand science climate change and to practice climate change adaptation in their areas.

Specific objective

  • To prepare a resource book that contain the basic elements of climate change and DRR which could be understood easily by local CBOs/CSOs and relevant stakeholders 
  • To explore the initiatives and practices on CC adaptation and DRR measures that could be reference for CBOs/CSOs and local government for planning process

Methodology 

The consultant can suggest appropriate methods considering objectives and deliverables of the assignment. However following methods has to be ensured by the consultant or consultancy firm if selected for this assignment

Desk review of the relevant documents and practices: This will include reviewing several documents that relates with the CC concerns, guidelines, projects resource materials, relevant reports, publications, research papers etc. that relates with and contributes the assignment.

Development of content of the resource book: The consultant should ensure participation of thematic leads (climate justice) and technical coordinator for the finalization of the content of the mentioned resource book.

Tasks, deliverables and suggested timeline for the consultant

Tasks/DeliverablesSuggested time frame
a. Inception meeting with Oxfam team and revisit ToR
0.5 day
b. Detailed inception report including desk review, detailed work plan, design, and table of content of book
8 days
c. Detail work on the preparation of resource book (mitigation and adaptative measures exploration, conceptualization and designing of the digital art relevant to the contents, exploration on relevant projects innovations etc.) 
13 days
d. Oral presentation/meeting with the draft version of the assignment with Oxfam relevant staffs  
0.5 day
e. Finalization of the book, after responding to comments from Oxfam staffs 
3 days
f. Designing of the findings of the assignment for the printing purpose
2 days
g. Submission of the work completion report with require deliverables as per contract
N/A
Estimated total27 days

Expected output

The expected output under this assignment is listed below as:

  • The detailed inception report with the contents of the resource book 
  • Final version of the CC resource book with ready to print version (both on word and pdf version)-the final version should contain basic science of climate change and suggested climate change adaptation and DRR measures and practices from local, regional and national levels 
  • A narrative report on completion of an assignment 

Management Responsibility

The entire work/task must be carried out by consultancy firm/consultant in coordination with Oxfam. Oxfam will be liable only for arranging the meetings with concern individuals and providing the feedbacks related with the work. The reporting officer for this assignment is technical coordinator. 

Detail Budget Breakdown


Terms of payment: 30% of the total agreed amount will be provided upon signing of contract and 70% will be paid after submission of final report and upon satisfaction of budget holder/hiring manager. 

Tentative Work Plan

An estimated 27 person-days till 30 September 2022 are required for this assignment. Upon award, the consultant is required to submit a detailed work plan. Oxfam requires timesheet from the consultants or whosoever involved in the assignment. 

Profile of the Firm/Consultant 

This consultancy will be carried out by an experienced and qualified consultant/firm. The consultant/firm will be selected through a competitive and transparent process. Required experiences, academic qualifications, and competencies of the firms and/or the consultant should include: 

  • At least a master’s degree in Agriculture, Forestry, Natural Resource Management, Environmental Science or Social Science / Developmental Studies with in-depth knowledge on Climate Change and DRR.
  • Similar prior proven work experience would be an added value

Documents for Submission

Interested consulting firm or individuals can apply by submitting the following: 

  • A detailed technical proposal including (maximum 5 pages
    • Description of how your skills and experience match the TOR requirements,
    • Description of proposed ideas, activities, strategies methodology, plan, and risks  
    • Evidence of the related work experience 
  • A financial proposal: should include a detailed budget sheet with breakdowns
  • CV of lead consultant or consultants 
  • Profile of the consultancy firm
  • VAT Registration Certificate
  • Company Registration Certificate and renewal
  • Tax clearance certificate 2077/78
  • Contact detail (Name, designation, organization, email ID and phone no.) of 2 referees 

Proposal Review/Scoring criteria

The proposals will be scored on the following criteria:

S.NKey Criteria
1Relevant work experiences of the firm, particularly in climate change and DRR– (20 points)
2Academic qualifications and work experience of proposed consultant as revealed by CV – (30 points)
3Understanding of the assignment along with proposed study design, tools and methodology as revealed by technical proposal – (20 points)
4Cost-effectiveness and realistic budget plan as revealed by financial proposal – (30 points)

Ethical Considerations

The Consultant will be required to take all the necessary actions to handle the collected data responsibly (see Oxfam Responsible Data Policy) to ensure data privacy, anonymity, and confidentiality.

The data collection and the survey(s) should include an effective informed consent form that seeks consent from respondents after being informed on the purpose of this data collection, how the data will be stored, used, who will have access to the information and they have to right to remove themselves from the survey at any point in time. A contact number should be communicated to them to do so. The informed consent should be obtained after providing this information in a concise and clear manner and in the most adequate language.

Our Commitment to Safeguarding 

Oxfam is committed to safeguarding and promoting the welfare of children, young people and adults and expects all staff, consultants, volunteers to share this commitment. We will do everything possible to ensure that only those who are suitable to work within our values are selected to work for us.  

Confidentiality/ Non-Disclosure 

All material issued in connection with this ToR shall remain the property of Oxfam and shall be used only for the purpose of this procurement exercise. All information provided shall be either returned to Oxfam or securely destroyed by unsuccessful applicants at the conclusion of the procurement exercise. 

During the performance of the assignment or at any time after expiry or termination of the Agreement, the Consultant shall not disclose to any person or otherwise make use of any confidential information which s/he has obtained or may in the course of this agreement relating to partner organization/Oxfam, the respondents or otherwise. 

The consultant will be required to sign a non-disclosure / confidentiality agreement as part of their undertaking of this work.  

Intellectual Property, Copyright and Ownership 

Oxfam shall retain all reference materials provided as background used by the Consultant in the delivery of this assignment.  All arising intellectual property, ideas, materials, processes, or processes formed in contemplation, course of, or as result of this work shall be passed to Oxfam without restriction. 

Copyright of all arising documents, data, information, or reports produced by the Consultant under this agreement shall belong to Oxfam and will be passed to Oxfam without restriction. Such documents, data, information, and reports shall not be used by the Consultant for any other purpose other than in conjunction with this assignment, without express written permission of Oxfam.

Response

  • The Consulting VAT Registered Firm should submit the technical and financial proposal to Oxfam by 10 August 2022 before 5 pm via mail to consultancy_nepal@oxfam.org.uk, clearly mentioning the title of assignment in the email subject line “Resource book on CC and DRR” and not exceeding 15 MB

Job Overview

Category Development and Project
Openings 1
Position Type Contract
Experience Please check details below.
Education Please check details below.
Posted Date 04 Aug, 2022
Apply Before 10 Aug, 2022
City Lalitpur