Terms of Reference (TOR)- Consultancy Title: Service for Preparation of Disaster Preparation and Response Plan (DPRP)

Terms of Reference (TOR)

Consultancy Title: Service for Preparation of Disaster Preparation and Response Plan (DPRP)

1. Background:

Sundar Nepal Sanstha, established in 1996, by a group of energetic youth volunteers in Surkhet district with the aim to enhance the living condition of the poor, deprived and marginalized people through delivery of quality services. It has sound administrative and financial system, computerized accounting system, own building with 24 hours electricity and internet. It has a number of by laws, policies and guidelines for the operation of the organization and activities. BNA has carved its name and made significant achievements both on organizational development and program implementation on local governance; health, sanitation and hygiene; climate change adaptation; promotion of renewable energy & biomass energy; advocating gender equity and social inclusion; adopting sustainable agriculture & livestock management and promotion of community forest-based enterprises. The vision of the organization is – developmental work in communities for the creation of a beautiful, ideal and well-established society. It has good track record of working in 17 districts of Mid and Far-West region. BNA  Nepal Surkhet implementing “Building Hope Along Karnali River Basin” (BHAKARI) Program in partnership with Mercy Corps Nepal. This is a Multi-Year Emergency Food Security Activity funded by USAID’s Bureau for Humanitarian Assistance, with a goal to enhance food and nutrition security, reduce future humanitarian caseload, and improve the resilience of communities to recurrent shocks in 21 palikas of 6 districts (Mugu, Jumla, Kalikot, Surkhet, Achham, and Dailekh, with cluster hubs in Surkhet and Jumla) in the Karnali River Basin area. The BHAKARI, is built upon many of the successes of the Nepal team’s previous Food for Peace program which ended in January 2020, the PAHAL program, but with some new districts and a much heavier emphasis on emergency response. It includes program components of agriculture and market systems, disaster risk reduction, water for productive use, natural resources management, and a large emphasis on a gender and social inclusion approach, all with a highly integrated multi-sectoral approach.

Sundar Nepastl Sanha implementing BHAKARI program in two rural municipalities and one Municipality of Surkhet district (Chaukune, Barahtal and Panchapuri  ). The duration of project is 3 years (Oct 2020 – Sep 2023). The project aims to increase household level food availability, improve access and sustainability of water supplies for productive purposes and reduce the impacts of natural disasters in Surkhet district. 

The local government has a vital role and responsibility to strengthen the disaster risk reduction (DRR) and emergency response system and mechanism by assessing the risks and preparing accordingly for anticipated disaster. The DPRP will be a key document and tool for the local government to prepare and respond to disaster/emergency.

2. Objectives:

The main objective of this consultancy is to Develop with Update the Disaster Preparedness and Response Plan (DPRP) of BHAKARI working Palikas. The DPRP will support the local government including other humanitarian agencies working in local level for the better preparedness and effective emergency assistance includes the actions and guidance that must be taken immediately before, during and after the disaster. The following are the associated objectives of this consultancy;

• Collect and Review the Secondary information and data related to past disaster impact, preparedness and response effort from respective Municipality/Rural Municipality;
• Facilitate the workshop and Focus Group Discussions (FGDs) during the development process of the DPRP,
• Recommend preparedness and response actions for each highly impacting the natural hazards.
• To aware and make common understanding about roles and responsibility of the concerned stakeholder and create a concrete network to fight against possible happening disaster and its effect
• Recommendations for enhancement of preparedness and response system of the municipality/rural municipality

3. Location(s):  2 Rural Municipality,1  Municipality  and 1 District  (Total 4 DPRPs)  

Chaukune Rural Municipality, Barahtal  Rural Municipality, Panchapuri  Municipality and Surkhet District

4. Qualification of Consultant/s or firm 

Individual/s or firms are eligible for provide this service. The specific criteria are as bellows;

• Demonstrated experience working with the local governments to conduct Vulnerability and Capacity Assessment (VCA), preparation of Local Disaster and Climate Resilience Plan (LDCRP), Local Adaptation Plan of Action (LAPA), Local Disaster Risk Management Plan (LDRMP) and Disaster Preparedness and Response Plan (DPRP). 
• Past experience in developing DPRP at the District and Palika level will be an advantage.  
• Excellent stakeholder engagement skills and ability to coordinate with diverse stakeholders such as the public organizations; private sector actors and community level organizations;
• At least 3 years of working experience in Disaster Risk Management (DRM) sector and preparation of LDCRP or LDRMP or DDRMP or DPRP (at least one plan) as a lead consultant. 
• Excellent analytical and writing skills in Nepali.

5. Consultant Activities:

The consultant/s or consulting firm should adhere to  Disaster Preparedness and Response Plan Formulation  Guideline (Revised , 2076) for the preparation of the DPRP. The assignment will be undertaken through (but not limited to) desk review, consultation with project team and partners, municipal authorities, communities through key informant interviews, focus group discussion and/or utilization of participatory assessment tools along with scientific tools (as required). The consultant in the proposal shall clearly outline the process, methodology and tools to apply for the preparation of DPRP.

6. Consultant Deliverables:

The consultant/s or consulting firm are expected to deliver high quality DPRP documents to the Municipal Government. The key deliverables and payment schedule are presented in the following table;

• Inception report including analysis of secondary data and information for the respective Palikas, Work Plan, Timeline and Outline for the Disaster Preparedness and Response Plan (DPRP) 
• Draft copy of the Disaster Preparedness and Response Plan (DPRP) for the review and feedback to Mercy Corps Nepal team and the local Government/Palika. This draft should present highlights of the key natural hazards and reoccurring shocks and stresses. Recommendation for the better preparedness and emergency response actions. 
• Final copy of the Disaster Preparedness and Response Plan (DPRP) incorporating comments, feedback and review from Mercy Corps Nepal and the local Government/Palika’s for endorsement of the DPRP. 

7. Timeframe / Schedule:  

The Consultant will report to: 

The consultant will report to the Program Coordinator and District Coordinator of BHAKARI program/Mercy Corps Nepal.

The Consultant will work closely with: DRR- Officer, Supervisor, Program coordinator and other relevant BHAKARI consortium members.

8. Work Schedule:

A detailed work schedule needs to be developed by the consultant.

9. Application Procedures

Interested individual/s or company/firm are requested to submit an EoI along with the following documents until Feb 7, 2023 office time 5.00. Interested firm/individual/company can apply physically presence in Sundar Nepal Sanstha Office, Birendranagar and on Email address: quotation@sundarnepal.org.np

• Letter of interest. 
• Short proposal, which includes methodologies along with a detailed timeline.
• Financial proposal indicating all associated cost for development of DPRP (Package)
• Copy of firm/company registration certificate (Applicable only for firm/company)
• Copy of Citizenship (Applicable only for individual)
• Company Profile (Applicable only for firm/company)
• Copy of VAT registration certificate
• Tax Clearance Certificate
• Curriculum Vitae of the proposed trainers/facilitators/experts

For any query please contact: 

Sundar Nepal Sanstha (BNA) Nepal, Birendranagar-8, Surkhet, Contact no.083-520926, 083-523530, Email: info@sundarnepal.org.np