Project Manager

Project Manager 

I - Mission context

Médecins du Monde (MdM) is an international humanitarian organisation whose mission is to provide medical care for the most vulnerable populations, the world over, including France. It seeks to stimulate voluntary commitment from doctors, other health care providers, and from those whose expertise in other fields is needed for its activities, to enlist all competent support required for the achievement of its projects, and to seek at all times to encourage close working relationships with populations in its care.

For more than 30 years, Médecins du Monde (MdM), a campaigning medical organization committed to international solidarity, has been caring for the most vulnerable populations at home and abroad. It has continued to highlight obstacles that exist in accessing health care and has secured sustainable improvements in health-for-all policies. Those working for this independent organization do not solely dispense care and treatment but condemn violations of human dignity and rights and fight to improve matters for populations living in precarious situations. MdM currently works in more than 30 countries across all continents where it focuses on 5 priority areas: caring for the health of migrants and displaced persons, promoting sexual and reproductive health, combating HIV and reducing the harm and risks associated with drug use, crises and conflicts and environmental health.

MdM has worked in Nepal since 1995: firstly, on Tuberculosis and HIV in western province, then on Sexual and Reproductive Health in Sindhupalchok District. Following the 2015 earthquakes, MdM implemented an emergency response program and then, a post-earthquake early recovery project in the same district.

Since 2018, MdM is working on Environmental Health. After a 2018-2019 program targeting informal waste workers (IWWs) in Kathmandu Valley and Sisdole landfill, MdM is initiating a 3-years program, starting in 2020 and aiming improvement of health, wellbeing and livelihood of those informal waste workers, based on: 1. formalization of IWWs through CSO and increasing their recognition in integrated solid waste management in urban cities, 2.  increasing risk mitigation and promotion of decent safe work opportunities in current activities and through innovation contributing to improve solid waste management, and 3. increasing access to quality health services for IWWs and the community through promotion of Urban Health Promotion Center.

Based on our experience in Kathmandu, MdM is scaling up this program amongst both formal and informal waste workers in Nepalgunj Sub-metropolitan City with the support of the Deutsche Gesellschaft fur Internationale Zusammenarbeit (GIZ). The objective is to improve health, wellbeing and livelihood of waste workers in Nepalgunj Sub-metropolitan City, mitigating their occupational risks and environmental exposure, improving access to prevention and occupational health services, including in the COVID-19 pandemic situation.

Hierarchical positioning: Reporting directly to the General Coordinator.

II- Main aims of the post

Under the direct supervision of the General Coordinator, the Project Manager position consists in proactively ensuring the program implementation and achievement according to MdM guidelines, values and activities plan. The Project Manager ensures the consistency and quality of all activities carried out by MdM team and potential associated partners, through a constant coordination and communication with all involved and supportive staffs. S/he ensures the consistency and quality of the data collection and reporting process and contributes to the visibility and valorization of the program and its achievements. Project Manager will work in close coordination with technical support of the coordination team in Kathmandu.

Terms of Reference for this position can be subject to modification depending on the evolution of the situation in country and the needs. 

Tasks and responsibilities: 

1. Program management 
2. Representation and Coordination with authorities and relevant stakeholders 
3. Advocacy and Communication
4. Reporting, monitoring and evaluation
5. Others 

1.  Program management

• Ensure effective and efficient program implementation, quality delivery of the program activities by MdM team, in accordance with MdM guidelines and policy, and with National policies in Nepalgunj. Contribute to the development and implementation of the reference documents.
• Ensure that the project objectives and targets are achieved in a timely manner and that activities are carried out according to MdM standards: the major outputs are to 1) Strengthen waste workers’ individual and collective capacities to prevent the COVID-19 spread and ensure proper and safe urban waste collection 2)  Increase risk mitigation, and promotion of decent safe work in current waste management activities 3) Increase access to quality occupational health services for waste workers through existing health facilities.
• Monitor the context, propose adjustments in all reference documents, plans, schedule according to any relevant changes. 
• Prepare annual, quarterly and monthly plans and Standard Operational Procedures for execution of the project activities in accordance with the program logical framework and global Gantt chart.
• Supervision and mobilization of project team including concerns related with logistics/admin/HR issues, organize regular meetings within the project team, share relevant information, discuss the problems & solutions and create a constructive work environment.
• Identify needs for technical assistance to local team and associated partners and coordinate capacity strengthening activities, including trainings, orientations and guidance.  
• Ensure project expenses are planned and realized according to the allocated budget lines, scheduled time and forecast in the budget with the support of the Coordination team. Validate the local operational expense and payments through cashbox. 
• Coordinate with local authorities, MdM team in Nepalgunj and coordination office in Kathmandu, beneficiaries and stakeholders; propose and facilitate operational meetings and steering committees as per need
• Plan and conduct regular field visits to ensure the quality of the project implementation and organize the support and monitoring visits from coordination office
• Contribute to local information to develop program proposals for grant applications, involve in assessments or surveys, and report to relevant MdM staffs. 

2.  Representation and Coordination with authorities and relevant stakeholders

• Coordinate with authorities, relevant agencies and external partners depending on the project development and needs
• Participate to local authorities’ meetings and any other relevant meetings at local, regional, provincial and national level, representing MdM when necessary
• Prepare and disseminate operational meetings minutes, steering committee meetings minutes
• Represent MdM and participate in relevant events, platforms and forums & increase program visibility

3.  Advocacy and Communication

• Contribute to the development of the Country Advocacy Strategy 
• Locally implement the Program Advocacy Strategy, including legal and political analysis and update in identified areas of advocacy, campaigns, lobbying towards authorities and relevant stakeholders, in close coordination with the partners
• Develop networking with key stakeholders at local and regional levels and participate in national, regional or international conferences and events in identified areas of advocacy

4.  Reporting, monitoring and evaluation

• Implement and follow up effective monitoring and evaluation mechanisms in coordination with MdM Nepalgunj team, to ensure project objective
• Contribute to provide guidelines, templates, training and support to Nepalgunj team members involved in data collection, ensure the monitoring tools are operated correctly
• Be accountable for the entering of data in relevant tools, such as Monitool, for the activities in Nepalgunj. Contribute to analyze of programs’ results and potential corrective measures to be taken, in collaboration with General Coordinator.
• Responsible for periodic reporting from Nepalgunj in quality and timely manner to Coordination office in Kathmandu as per need of MdM HQ, government authorities, funding agencies etc.
• Prepare, implement and facilitate evaluation process according to the initial project timeline and in coordination with government authorities, donors and MdM Kathmandu coordination team

5.  Others

• Contribute to the development of general strategy for MdM activities
• Ensure MdM’s safety measures and contribute to conduct regular safety (SOPs) briefing regarding equipment, movements and means of communication to Nepalgunj staff. Report immediately to General Coordinator for any kind of present or potential risk or damages. 
• Contribute in the design, planification and implementation of any field assessment, in coordination with Kathmandu coordination team

III - Profile of the ideal candidate

Education

• Masters’ Degree in Social work, Public Health and/or Sociology Field or Program Development

Professional experience

• A minimum of 5 years in relevant experience in NGO/INGO, in public health sector, in program implementation, management and coordination,
• Experience with locality and communities of Nepalgunj Sub-Metropolitan City
• Experience in program planning, monitoring and evaluation
• Experience in managing team
• Experience in working with communities and less advantaged / marginalized beneficiaries
• Experience working with partners/partner organizations and government authorities 

Skills and qualities required

• Proactive, well organized and ability to manage priorities, adaptable, reliable, accountable and responsive personality
• Leadership, team-working and coordination skills
• Interpersonal and verbal communication abilities, charisma, tact and diplomacy, intercultural and difference awareness
• Assertiveness, mediation and negotiation, problem-solving and decision-making skills
• Familiar with computer skill including Word, Excel, PowerPoint and other communications tools   
• Excellent reporting and written skills: able to read, write and communicate in English at professional level

Languages

• Nepali: mother tongue
• Maithali, Awadhi, Bhojpuri: preferred
• English: fluent - both oral and written

NOTES TO CANDIDATES

DURATION: Up to June 2021

DUTY STATION: Nepalgunj

ANTICIPATED START DATE: As soon as possible in July 2020

NUMBER OF POSITIONS: 1

CLOSING DATE FOR APPLICATIONS: 13th July 2020

HOW TO APPLY: send an updated CV in English with 2 references and Cover Letter to info.mdmfrance@gmail.com