Expression of Interest- Flood and Landslide Recovery Operation

Floods and Landslides Recovery Operation

Emergency Evacuation Centres detail designs and estimates

Terms of reference   

Introduction

Heavy rainfall experienced in different parts of Nepal since 10 August 2017 caused widespread floods and landslides that affected over 1.7 million people across 31 districts[1]. In addition, 149 people lost their lives, 134 were injured and 27 were reported missing. At least 92,216 families (approximately 461,080 people) have been displaced due to damage of their houses, some 64,997 houses are fully damaged and 144,973 partially damaged[2]. According to the Ministry of Livestock Development, a total of 181,000 livestock (cows, buffalos, pigs, poultry etc.) have been killed by floods.According to the Ministry of Agricultural Development (MoAD), this monsoon has had a major impact on the agriculture sector, destroying planted crops and fish worth NPR 8.1 billion.

The Government of Nepal took the lead in rescue, relief and response, and welcomed assistance from other countries’ governments, organizations and interested individuals to support the response. On its part, Nepal Red Cross Society (NRCS) immediately activated its Emergency Operation Center (EOC) and responded to the situation by mobilizing trained volunteers and staff in the field to conduct assessment as well as distributing relief items (ready to eat food, water, emergency shelter material) and first aid services to the people affected by the disaster. National Planning Commission, in coordination with Ministry of Home Affairs, conducted Post Flood Recovery Need Assessment (PFRNA)

The International Federation of Red Cross and Red Crescent Societies (IFRC), allocated Disaster Relief Emergency Fund (DREF) of CHF497,099 on 13 August to support NRCS in carrying out immediate relief activities. An Emergency Appeal of CHF 3.5 million was launched on 22 August to meet humanitarian needs of 16,200 families, based on the initial rapid assessment (IRA) preliminary findings.

NRCS deployed, 1,289 Red Cross volunteers and Junior/Youth Red Cross members including District Disaster Response Team (DDRT) members, trained First Aid and National Disaster Response Team (NDRT) members along with volunteers on the ground for immediate response such as searching and rescuing people, proving first aid services to injured people and distributing ready to eat food (RTEF) and managing temporary livings of evacuated people. Similarly, NRCS volunteers trained in Community Action for Disaster Response (CADRE) were involved in the search and rescue of the people in the affected areas.

Overall, more than 50,000 people have been reached with relief items in 31 districts. The relief phase of the operation has come to an end and NRCS, with support from IFRC and in country Movement partners, have started to plan for recovery activities in the targeted districts: Bardiya,Mahottari, Rautahat, Saptari, Sarlahi, Siraha, Sunsari and Udayapur. The recovery programme has planned to construct emergency evacuation centres in Sunsari, Siraha and Udayapur districts in order to reduce the impact of future disasters.

Purpose Purpose of this consultancy to observe the sites that were selected for construction of emergency evacuation centres, prepare site plan, detail design, drawings, bill of quantity (BoQ) and cost estimate as well as bidding document for construction of the evacuation centres that has been planned to construct in Siraha, Sunsari and Udayapur.  

Objectives:

Prepare detail layout, structural design, BoQ and cost estimate as well as bidding document of three evacuation centres to initiate bidding, procurement and construction works in the target areas.

  Scope

• Initial briefing from NRCS Flood Operation Manager, IFRC Flood Operation Manager and NRCS EOR Shelter and Construction coordinator.
• Prepare and submit inception report and make a presentation for IFRC and NRCS teams
• Obtain preliminary required documents from IFRC and NRCS required for preparing design. Prepare floor plans, sections and elevation and required level of designs/drawings.
• Visit construction sites in all three districts and assess feasibility and locations.
• Prepare conceptual design in accordance with building construction bi-laws, NBC in close coordination with NRCS Shelter and Construction Coordinator
• Prepare detailed structural drawings after getting approval from NRCS Shelter and Construction coordinator on conceptual drawing
• Prepare electrical and sanitary design
• Prepare bill of quantity (BoQ) of works, specifications and engineering cost estimation
• Prepare bidding document following NRCS existing financial and procurement procedures, rules and regulations in close coordination with NRCS and IFRC Shelter and Construction Coordinator, finance, procurement and logistic focal persons.
• Submit complete sets of drawings in hard copies and soft copies for all three evacuation centres, bidding document
• Consultant shall not have any copyrights mandate on the designs and drawings.
• Preparation and submit final work completion report to IFRC

Methodology

Desk review of existing documents

• Post Flood Recovery Need Assessment (PFRNA)
• Building construction bi-laws, NBC

Field Observation

• Observe the land, location and feasibility in three districts
• Conduct land measurement and their area
• Assess accessibility in the selected lands
• Assess existing risk factors in the selected locations

Drawing and estimates

• Prepare final drawing and BoQ of all three evacuation centres
• Prepare bidding document
• Prepare work completion report

Deliverables

·        Inception report and detailed work plan for the assignment 

·        Detail structural design (consists of site planning map, structural design, BoQ) for each of three evacuation centres, hard copies and soft copies

·        Bidding document tor tendering process

·        Final work completion report

·        Photos and presentations from the field

Proposed schedule

Qualification of consultant:

The consultant should have the following expertise and experiences:

·        Master's Degree in civil/architectural engineering in building construction.

·        Prior experience of designing site planning map, structural design and BoQ for building construction.

·        Language proficiency in both English and Nepali languages

·        Computer skill in application of AutoCAD.

Application procedures

Interested candidates/teams should submit their expression of interest to abhinav.sharma@ifrc.org by 23rd of  March 2018 before 1700 hrs. Please mark "Expression of Interest for Consultancy Service- Flood and Recovery Operation" in the application.

The application should include:

·     Cover letter clearly summarizing experiences as it pertains to this assignment, and contact details for three professional referees.

·        Curriculum Vitae with at least two referees

·      Applicants will be required to provide samples of two previous reports for similar work as described in this TOR.

·        Budget for the completion of the work

Terms of payment

The fees will be paid upon satisfactory completion of the work as described above in Scope of Work and receiving invoice from the Consultant. TDS will be deducted from the invoiced amount.

Application materials are non-returnable and we thank you in advance for understanding that only short-listed candidates will be contacted.