Executive Assistant to CEO/Admin Officer
Suvidha Sewa Pvt. Ltd., established in 2003, is a Staffing and Recruiting Company. Suvidha Sewa connects employers and job seekers with the most suitable opportunities and candidates available in the job-market through its comprehensive suite of services. Suvidha Staffing recruits, and manages human resources, payroll and benefits at various levels on behalf of our institutional clients. Suvidha Select brings competent job candidates to potential employers with the view of working towards a permanent placement. Suvidha C-Suite is our personalized executive search unit at the VP and CEO levels. All of these units serve job-seeking candidates and institutional clients. Suvidha Sewa thrives on professionalism. We practice the highest standards of ethical and professional conduct. Our objective is to help organizations direct their energies and resources towards building core competencies and reducing personnel management burdens, while guiding candidates through various stages of their entire professional careers. Suvidha Sewa is an associate member of CIETT, the international confederation of private employment agencies, which includes 6 of the largest staffing companies in the world: like Adecco, Gi Group, Kelly Services, Manpower, Randstad and USG People. Our services are available in Amlekhgunj, Atariya, Baglung, Bardaghat, Bhairahawa, Bhaktapur, Bhalwari, Biratnagar, Birgunj, Birtamod, Butwal, Charikot, Dadeldhura, Damak, Damauli, Dhading, Dhangadi, Dharan, Dhulabari, Fikkal, Ghorahi, Gorkha, Guleria, Hetauda, Inaruwa, Itahari, Janakpur, Jumla, Kathmandu, Kawasoti, Khairenitar, Khalanga, Khandbari, Kohalpur, Lalitpur, Lamjung, Lanku, Mahendra Nagar, Malangawa, Narayangarh, Nawalparasi, Nepalgunj, Parasi, Parsa, Pokhara, Sauraha, Surkhet, Tatopani, Tikapur, Tulsipur, Urlabari
Details / requirements:
1. Supporting tasks for the CEO including managing calendar of appointments and composing and preparing correspondence that is sometimes confidential.
2. Arranging detailed travel plans, itineraries, visas, travel insurance and completing travel expense reports.
3. Assist CEO to compile and publish official reports.
4. Take calls and messages and inform timely
5. Prepare NEA Invoices for signature by CEO or person assigned by the CEO
6. Responsible for timely organizing, informing and taking minutes of the weekly/fortnightly internal staff meeting.
7. Responsible for the overall upkeep of the office facilities, premises and office equipment.
8. Responsible for managing office services by ensuring office operations and procedures are organized, correspondences are controlled, and the supplies are timely.
9. Responsible for preparing admin budget for the office and timely submit for Annual Office Budget, planning the expenditures, analyzing variances and carrying out necessary corrections that may arise.
10. Manage contract and price negotiations with suppliers/vendors and service providers and ensure that all items are invoiced and paid on time by the Accounts Department.
11. Supervise regular, preventive and emergency maintenance of vehicles; maintain and check vehicle logs and registrations; and manage vehicle arrangements.
12. Ensure timely payments of Utility bills and renewal of various licenses and services
13. Develop and maintain a filing system and ensure the filing are all maintained and current.
14. Implement office administration policies and procedures and oversee adherence to office policies and procedures.
15. Liaison with Plant Staff and Consultants as required and extend support to their functions wherever possible.
16. Custodian for all electronic data and physical files of the company and also ensure security, integrity and confidentiality of data
17. Maintain office IT facilities and functions
18. Partner with HR to maintain office policies as necessary.
19. Maintain Daily attendance and leave records of all employees and ensure to update the employees on leave status from time to time.
20. Support in employee hiring processes.
21. Maintain property and Medical Insurance of the office and employees
22. Participate actively in the planning and execution of company events
23. Maintain a safe and secure working environment
24. Allocate tasks and assignments to subordinates and monitor their performance
Overview
| Category | Administrative / Management |
| Openings | 1 |
| Experience | 4+ years |
| Education | MBA |
| Posted Date | 06 Sep, 2019 |
| Apply Before | 05 Oct, 2019 |
| City | Kathmandu |
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