Administrative Assistant

Administrative Assistant is responsible for smooth function of Office Management and day to day administration.

• Professionally represent organization within/outside the organization and provide necessary information to internal and external customers and incoming telephone calls.
• Responsible to manage the reception area.
• Deal with enquiries in a professional and courteous manner in telephone or with employee.
• Assists supervisor in preparing and managing correspondence, reports and documents.
• Reviews files and records to answer requests for information.
• Organizes and coordinates meetings, conferences, travel arrangements.
• Takes types and distribute minutes of meetings and other necessary official documents.
• Implements and maintains office systems.
• Responsible for Attendance and Leave Management.

• Responsible for internal system update.
• Arranges and confirms appointments.
• Sets up work procedures along with collating and maintaining information and databases.
• Coordinates the flow of information both internally and externally.
• Ensures the smooth operation of office equipment and escalates pending issues.
• Assists in the development, implementation, and maintenance of systems and processes to ensure efficient operations.
• Responsible of general daily administration including logistics activities.
• Support on procurement of office materials/ equipment preparing purchase requisition, collecting quotation and compiling them with adequate documentation.
• Assist in Update inventory list and maintain proper recording system.
• Assist operation team to conduct physical verification of assets.
• Maintain office supplies by checking stock to determine inventory levels, anticipating requirements, placing orders, verifying receipt and properly stocking delivered items.
• Ensure the day to day activities of the office are running smoothly and effectively.

• Perform other task assigned by concerned authority.
• Assists in organizing official events.
  

• Bachelor’s in management with 2 years’ experience in related field.
• Fluency in both written and spoken English and Nepali.
• Training in secretarial practices would be added advantage.