Terms of Reference (TOR): Consultant to Strengthen the Kaleidoscope PMEL Framework and Build Staff Capacity

Terms of Reference (TOR)

A. Introduction

Visible  Impact is  a  young  women-led  organization.  Since  2015,  it  has been empowering adolescents, youth, and women to make informed choices and challenge stigma around sexual and reproductive health and rights (SRHR), with a focus on safe abortion, menstrual health, family planning, and comprehensive sexuality education. The organization has trained over 400 youth champions and directly reached more than 55,000 people across all seven provinces through grassroots-to-federal advocacy. Its core values include upholding human rights, ensuring inclusive and meaningful youth participation, and centering feminist principles in all its work.

Visible Impact is currently implementing the Kaleidoscope Initiatives in Nepal in partnership with the Beyond Beijing Committee (BBC) and supported by the Asian-Pacific Resource and Research Centre for Women (ARROW).

Kaleidoscope is a Global South–led transnational feminist collective working to transform health systems and advance reproductive justice across Asia and Africa. In partnership with governments, health institutions, civil society, and other key stakeholders, we work to strengthen health systems so that all women and girls, in all their diversity, can access high-quality, comprehensive, compassionate, and rights-based reproductive healthcare.

Grounded in feminist principles, equity, inclusion, and social justice, Kaleidoscope works to address systemic barriers and inequalities that prevent marginalized communities from realizing their sexual and reproductive health and rights. By strengthening health system responsiveness, supporting evidence-informed policies and practices, and fostering collaboration across stakeholders, we strive to make reproductive healthcare more accessible, affordable, equitable, and accountable to the needs and experiences of the communities it serves.

Our vision is a world where every woman and girl, regardless of her identity, background, or circumstances, can exercise her reproductive autonomy and access the care she needs with dignity

and without discrimination. Through stronger and more inclusive health systems, we aim to prevent maternal deaths and complications, drastically reduce adolescent pregnancies, and ensure that no one is left behind in realizing their sexual and reproductive health and rights.

B. Objective

The primary objective of this consultancy is to strengthen the capacity of the Kaleidoscope project team and country partners to understand, apply, and effectively use the project's Planning, Monitoring, Evaluation, and Learning (PMEL) framework, indicators, and dashboard for project planning, progress tracking, reporting, and learning.

The consultant will review the existing project framework, Theory of Change (ToC), indicators, baseline data, and PMEL dashboard; clarify indicator definitions, measurement, data sources, and reporting requirements; and provide practical, hands-on training using the actual Kaleidoscope project tools and data. The consultancy will enable the team to confidently interpret indicators, establish or validate targets, track progress, identify gaps, and report results accurately and consistently in line with project requirements.

C. Scope of Work and Responsibilities

The consultant will be expected to undertake the following tasks:

1. Review of the Existing PMEL Framework and Tools

The consultant will:

• Review the Kaleidoscope project document, Theory of Change (ToC), baseline data, existing PMEL dashboard, indicators, and donor reporting requirements.
• Clarify the project indicators, including their definitions, measurement methods, data sources, reporting frequency, and target-setting methodology.
• Review the existing dashboard, data collection tools, and reporting formats and recommend or make necessary improvements to ensure alignment with project indicators and reporting requirements.

2. PMEL Training and Practical Application

The consultant will:

• Facilitate PMEL training covering key concepts, including results frameworks, indicators, target-setting, data collection, data analysis, reporting, and learning.
• Use the actual Kaleidoscope project framework, indicators, and dashboard for practical exercises to help the team understand indicators, track progress, and report results accurately.
• Demonstrate how to enter and analyze data in the dashboard, assess progress against targets, identify data gaps, and use findings for donor reporting.
• Provide practical guidance and templates for documenting case stories, evidence of results, and lessons learned.

D. Key Deliverables

The key deliverables for this assignment are:

1. Review of the existing PMEL framework and tools

Existing project documents, PMEL framework, dashboard, indicators, and reporting tools reviewed, with recommendations and practical guidance to address identified gaps and clarify indicator measurement and target-setting.

2. PMEL training and practical reporting guidance

Training facilitated using the actual Kaleidoscope project PMEL framework and dashboard, with practical guidance on data entry, progress tracking, indicator interpretation, data analysis, and donor reporting.

E. Required Qualifications

The ideal consultant should possess the following profile:

• Sound knowledge and understanding of Planning, Monitoring, Evaluation, and Learning (PMEL), including reviewing project frameworks, interpreting indicators, setting targets, and tracking progress for effective project performance monitoring and learning.
• Sound knowledge and understanding of the health system, sexual and reproductive health, and safe abortion situation in Nepal.
• Prior consultative engagements of a similar nature or previous experience in similar assignments.
• Excellent and proven English writing and editing skills.
• Strong interpersonal skills, including but not limited to the ability to work under pressure with restrictive timelines and to establish and maintain effective working relationships with people.
• Commitment to the consultation period and ability to communicate effectively via emails and phone calls as and when necessary.
• Good understanding of accessing, analyzing, validating, and interpreting data from government health information systems, including DHIS2, HMIS, and other relevant government reporting systems.
• Ability to maintain confidentiality, professional integrity, and ethical standards when handling health-service data and information, and to ensure that all data are used and presented responsibly.
• Demonstrate technical skills and experience in facilitating training, including the ability to serve as a resource person and effectively deliver technical content to relevant stakeholders.

F. Proposal Requirements

Interested consultants/firms should submit:

• A technical proposal outlining the overview of the consultant, qualifications and experience in PMEL and similar projects, understanding of the assignment and proposed approach, and a summary of methodology and risk management.
• A proposed work plan for the 30-day assignment, including key activities, timelines, and deliverables.
• A financial proposal with all direct and indirect costs, including but not limited to travel expenses, communication, etc.
• Samples or portfolio of similar previous work.
• Relevant legal documents: PAN/VAT and company registration certificates, company profile, updated tax documents (in case of firms), or updated CV, Citizenship Certificate, and PAN Card (in case of individuals).

G. Application Submission

Interested   consultants   are   requested   to   submit   their   proposals electronically to procurement.visim@gmail.com with the subject line “Application: Consultancy Service: PMEL” by 5th of November 2026.

Only shortlisted candidates will be contacted for further discussion.

Visible Impact encourages applications from consultants committed to ethical, rights-based, and inclusive communication.

Note: Only electronic submissions will be considered.