Finance and Administrative Officer

Vacancy Announcement

Health Nutrition Education and Agriculture Research Development Nepal (HEARD Nepal)

HEARD Nepal is a humanitarian national non-governmental organization (NGO) registered under the Registration of Institutions Act, 2034 BS and affiliated with the Social Welfare Council (Affiliation No: 52601). PAN No: 615996712.

Since its establishment, HEARD Nepal has been actively working in the sectors of Health, Nutrition, Education, Agriculture, WASH, Livelihood, Disaster Response, Child Protection, and Community Development, with a special focus on marginalized, vulnerable, Dalit, women, and underserved communities across Nepal. The organization has been implementing humanitarian and development projects in coordination with local governments, national and international partners, and community stakeholders to improve quality of life and promote inclusive and sustainable development.

Position: Finance and Administrative Officer

Duty Station: Biratnagar, Morang – Provincial Office, Koshi Province with approximately 40% travel to field areas in Saptari, Madhesh Province & Lumbini Province..

Duration: 1 year with possible extension based on fund availability and satisfactory performance.

Published Date: 27 May 2026

Application Deadline: 02 June 2026

Roles and Responsibilities

• Manage overall finance, administration, logistics, and office operations in compliance with organizational policies, donor requirements, and government regulations.
• Record daily financial transactions accurately in TrueBook accounting systems ensuring proper coding and supporting document.
• Prepare vouchers, journal entries, bank reconciliations, cash books, ledgers, financial statements, and monthly, quarterly, and annual financial reports in a timely manner.
• Support budget preparation, budget monitoring, cash flow forecasting, fund management, and expenditure tracking to ensure efficient utilization of project resources.
• Ensure compliance with organizational financial policies, donor agreements, taxation rules, VAT/TDS regulations, audit requirements, and statutory obligations.
• Lead procurement planning and implementation including market surveys, quotation collection, bid analysis, vendor selection, contract preparation, and procurement documentation in line with procurement policies and value for money principles.
• Maintain and update supplier and vendor databases while building strong professional relationships with vendors, service providers, and consultants.
• Coordinate event management activities including workshops, meetings, trainings, conferences, travel arrangements, accommodation, venue management, logistics support, and participant coordination.
• Oversee inventory, warehouse, fixed assets, and stock management including asset coding, physical verification, maintenance, tracking, disposal, and reporting.
• Supervise office administration functions including facility management, fleet and vehicle operations, office maintenance, safety and security arrangements, and management of support staff.
• Strengthen internal control systems by ensuring proper authorization, ensure segregation of duties, documentation management, risk mitigation, and transparency in financial and operational processes.
• Coordinate with government offices, banks, auditors, vendors, and external stakeholders for reporting, compliance, financial transactions, audits, and operational areas.
• Prepare analytical and management reports, maintain organized filing systems, support audit processes, and contribute to organizational planning, operational efficiency, accountability, and program sustainability.
• Perform other duties assigned by supervisors for smooth organizational operations.

Qualifications & Experience

• Bachelor’s degree completed in BBA, BBS, BBM, or related field. 
• Minimum 2 year of relevant work experience in administration, finance, or logistics. 
• Good knowledge of MS Office applications, especially Excel, Word and Power Point. 
• Strong communication, coordination, and reporting skills. 
• Ability and willingness to travel frequently to field areas. 
• Experience working with NGOs/INGOs will be an added advantage. 
• Candidates holding a valid two-wheeler driving license will be given additional preference. 
• Local candidates are highly encouraged to apply. 

Application Instructions

Interested candidates are requested to submit the following documents:

• Updated Resume/CV 
• Academic Certificates 
• Cover Letter outlining experience and commitment 

Application Email: vacancy@heardnepal.org

Subject Line: Application for Finance and Administrative Officer

Deadline: Applications must be submitted no later than 03 June 2026.

Only shortlisted candidates will be contacted for the further selection process.

HEARD Nepal highly encourages applications from qualified women, Dalit, marginalized, disadvantaged communities, and persons with disabilities (PWDs).