Regional Project Support Officer - ASA

VACANCY ANNOUNCEMENT

Oxfam is a global movement of people working together to end the injustice of poverty. We are an international confederation of 19 organizations (affiliates) working together with partners and local communities in the areas of humanitarian, development and campaigning, in more than 90 countries.

Oxfam IBIS is working for a just world in which all people have equal access to education, influence and resources. Together with our partners, Oxfam IBIS combats global inequality and poverty. Oxfam IBIS, the grant agente for the Advocacy & Social Accountability funding mechanism is looking for dynamic team player in the following position:

Position : Regional Project Support Officer - ASA

Level      : D1

Duration : Fixed term 3 years contract with possibility of extension

Location : Kathmandu, Nepal

Background to ADVOCACY AND SOCIAL ACCOUNTABILITY MECHANISM

The Advocacy and Social Accountability (ASA) funding mechanism was approved for establishment by the Global Partnership for Education (GPE) in December 2017. GPE’s aim is to strengthen national education systems to deliver stronger outcomes in the areas of learning and early childhood development, equity, gender equality, and inclusion. GPE is the largest fund for education in the world and provides around $800million a year for education in developing country partners.

The goal of the ASA mechanism is to enhance civil society capacity to further GPE’s strategic objectives in learning, equity, and stronger systems by improving their participation, advocacy, and efforts to ensure transparency and increased effectiveness in national educational policy and implementation processes. As such it aims to support both the traditional education networks and civil society partners working in areas such as tax justice, citizens engagement in fiscal transparency and community mobilisation.
The ASA mechanism is comprised of three funding streams (Operational Components) to support work at local, national and transnational levels to (1) strengthen national civil society engagement in education planning, policy dialogue and monitoring; (2) strengthen civil society roles in promoting the transparency and accountability of national education sector policy and implementation and (3) create a stronger global and transnational enabling environment for national civil society advocacy and transparency efforts. Together, these objectives will help to amplify the voices of people in education policy debates, helping to better match citizen demand for an equitable quality education with responsive public policy solutions. The ASA mechanism has a target of supporting at least 100 civil society partners, in approximately 90 countries throughout the world, including Africa, Asia, Pacific, Latin America and MENA/Eastern Europe.

In January 2019, GPE selected Oxfam IBIS as Grant Agent for the ASA mechanism, subject to final board approval end March 2019. The programme is forecast to run for at least 5 years, with the inception phase commencing imminently. Oxfam IBIS’ Grant Agent role will be implemented primarily through a Global Management Unit (GMU) based in Copenhagen, and Regional Management Units (RMUs) in Africa, Asia and Latin America. Each RMU will be led by an expert Program Manager that will provide oversight of day-to-day operations across countries in the region, including management of staff, provision of technical advice, and quality assurance of reporting across the entire region.

What we are looking for
We are looking for an experienced Regional Project Support Officer to support all administrative functions of the RMU in Nepal related to the GPE/ASA mechanism. The Regional Project Support Officer will support the Programme Manager in handling all administrative aspects of grant making related to project proposals approved under the GPE/ASA mechanism in the region. This includes the preparation of relevant documents, due diligence, providing feedback to applicants and to writing and preparing grant recommendations.
Based in Kathmandu, the candidate will require a good knowledge of administrative procedures in an International NGO environment and have experience of supporting complex programmes. The candidate must be experienced in working with partners and able to support capacity building.

Job purpose
The Regional Project Support Officer will ensure that administrative procedures at regional level are carried out in accordance with internal processes and recognised organisational standards and meets GPE/ASA requirements. They will work under the guidance of the Programme Manager.

Core details
Location is Kathmandu, Nepal. Our package is competitive and depending on experience. The contract is for three years with the possibility for extension. The position is part-time 50% role equivalent to 18.5 hrs / week. The role reports to the Program Manger. The post will not involve travel outside Nepal. The post will require a work permit for Nepal.

Job responsibilities

• Support the development and implementation of grant making priorities and strategies related to the GPE/ASA mechanism in the region;
• As part of the RMU team, contribute to the implementation of grant making strategies and priorities to support partner organisations in the region;
• Support the Programme Manager in the review of grantees’ progress reports to ensure compliance; analyse the 6-monthly narrative reports of each grantee, and provide feedback timely;
• Support the Programme Manager in the routine monitoring and reviewing of grantee’s progress in meeting targets/ deliverables and assessment of reports in line with project milestones
• Follow up and support the improvement of grantees’ capacity as identified during organisational assessments.
• Support the Finance Manager in verifying that the approved budget for each grant complies with the GPE/ASA budget for the region.
• Maintain well-organized and updated files and records on each grantee in line with the GPE/ASA filing and archiving guidelines;

• Support the RMU team in responding to queries from prospective applicants

• Take part in the partnership support to grantees through regular monitoring and interactions;

• Periodically share project briefs and updates with the relevant GPE/ASA stakeholders;
• Support the Linking and Learning of grantees in the learning event convenings.
• Participate in the periodic RMU e-meetings and learning events with the GMU team;
• Perform any other duty as may be assigned from time to time.

Other

• Eager and required to adhere to Oxfam’s principles and values ( click here ) as well as the promotion of gender justice and women's rights ( click here ).
• Understanding of and commitment to adhere to equity, diversity, gender, child safety and staff health and wellbeing principles.
  

Job requirements
Education/Experience:

• Bachelor’s Degree in Management, Economics, Law, Administration, or any other related field.
• Post graduate qualification in Project Management or related field will be an advantage
• At least 3 years of relevant experience preferably in managing the administrative components of grants, grants-under-contract, subcontracts, preferably in donor-funded programs.
• Experience working with Civil Society Organizations/Networks is required.
• Experience in working for international organisations, projects is required;
• An excellent command of spoken and written English;
• Team player with a high level of flexibility, integrity and creativity;
• Ability to manage stress effectively in a dynamic work environment;
• A result & customer-oriented approach; problem-solving and accurate.

Key attributes

• Ability to demonstrate sensitivity to cultural differences and gender issues, as well as the commitment to equal opportunities.
• Ability to demonstrate an openness and willingness to learn about the application of gender/gender mainstreaming, women’s rights, and diversity for all aspects of development work.
• Commitment to Oxfam’s safeguarding policies to ensure all people who come into contact with Oxfam are as safe as possible.
  

To apply for the above position, please refer to the link below:

https://oxfamibis.emply.net/recruitment/vacancyAd.aspx?publishingId=2f64662a-f7e2-4b86-8c4a-5389df0c04a0

Application deadline: 12th June 2019, at 23.59.

All of the above positions are applicable for Nepali Nationals only.

Start date: As soon as possible.

For further information about the position, please contact Antonio Cabral acb@oxfamibis.dk

Oxfam IBIS is committed to equal employment opportunity we therefore encourage everybody – irrespective of age, gender and of religious, sexual, national or ethnic affiliation – to apply for this position.

Oxfam is a global movement of people working together to end the injustice of poverty.

That means we tackle the inequality that keeps people poor. Together we save, protect and rebuild lives. When disaster strikes, we help people build better lives for themselves, and for others. We take on issues like land rights, climate change and discrimination against women. And we won’t stop until every person on the planet can enjoy life free from poverty.

We are an international confederation of 20 organisations (affiliates) working together with partners and local communities in the areas of humanitarian, development and campaigning, in more than 90 countries.
All our work is led by three core values: Empowerment, Accountability, Inclusiveness.

Oxfam is committed to preventing any type of unwanted behavior at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and promoting the welfare of children, young people and adults. Oxfam expects all staff and volunteers to share this commitment through our code of conduct.
We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.

Note: All offers of employment will be subject to satisfactory references and may be subject to appropriate screening checks, which can include criminal records and terrorism finance checks.

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