HR ASSISTANT

Vacancy Announcement

Mercy Corps is a leading global organization powered by the belief that a better world is possible. In disaster, in hardship, in more than 40 countries around the world, we partner to put bold solutions into action - helping people triumph over adversity and build stronger communities from within. Now, and for the future. Mercy Corps has been operating in Nepal since 2005, implementing programs in food security, agriculture, market development, financial services, youth engagement, climate change adaptation and disaster risk reduction.

“Fostering a diverse and open workplace is an important part of Mercy Corps’ vision, and we encourage people from all backgrounds, especially women and members of disadvantaged groups to apply. Mercy Corps is an Equal Opportunity Employer”.

Mercy Corps invites applications from all interested and potential Nepali candidates for the following position:

1.Human Resources Assistant - 01, based in Kathmandu with travel to Mercy Corps field offices

Please refer to www.nepal.mercycorps.org for the full position description.

Interested candidates are requested to submit Cover letter and Mercy Corps Application Form available at http://nepal.mercycorps.org by COB August 14, 2018 to the email address: np-jobs@mercycorps.org and or hard copy can be dropped and logged in Mercy Corps Nepal Country Office, Sanepa Chowk, Lalitpur, Kathmandu. [Please mention the title of the Position and location on the subject line of the e-mail/ envelope of hard copy while applying] Only shortlisted candidates will be contacted. Telephone enquiries will not be entertained.

Position Description

Location Kathmandu with travel to field as required

Position Status Full-time, Regular

Salary Level

Current Team Member N/A

About Mercy Corps

Mercy Corps is a leading global organization powered by the belief that a better world is possible. In disaster, in hardship, in more than 40 countries around the world, we partner to put bold solutions into action — helping people triumph over adversity and build stronger communities from within. Now, and for the future. Mercy Corps has been operating in Nepal since 2005, implementing programs in food security, agriculture, market development, financial services, youth engagement, climate change adaptation and disaster risk reduction.

Program / Department Summary

The Human Resources Department is responsible for all Human Resources functions, including recruitment and selection, onboarding, compensation and benefits administration, facilitation of performance evaluation and management, training and development, development and update of staff policies & procedures, operational safety and health and staff welfare activities, and close-out and outplacement procedures. The overriding objective for all Mercy Corps operations activities are the prompt and effective provision of on-time solutions Mercy Corps’ beneficiary populations in compliance with Mercy Corps’ and donor policies, procedures, regulations and specifications.

General Position Summary

The Human Resources(HR) Assistant will work under the supervision of HR lead to ensure smooth functioning of Human Resource Department and fulfillment of all day to day HR functions in Mercy Corps Nepal. S/he is responsible to assist the HR lead in the achievement of MC-HR objectives with the facilitation of recruitment, selection, onboarding, remuneration and staff development issues in the Human Resource Department.

As gender equality and social inclusion (GESI) and good governance are crucial cross-cutting components of MC programs, the HR Assistant is required to own these components and ensure GESI sensitivity and integration and good governance practices in his/her area of work.

Essential Job Responsibilities

The specific duties and responsibilities of the Human Resources Assistant include, but are not limited to, the following:

STRATEGY & VISION

• Recognize opportunities for innovative action and create an environment where alternative viewpoints are welcomed.
• Set direction by prioritizing and organizing actions & resources to achieve objectives and contribute to countrywide strategy development. 

HUMAN RESOURCES MANAGEMENT

• Assist the HR lead in implementing and evaluating the National Staff Handbook. Evaluate and recommend new or needed changes to existing personnel policies and practices as required.
• Assist the HR lead in overall recruitment and selection which includes support in vacancy posting, application calling, application listing, interview coordination and preparation of interview files.
• Be responsible to create/ update personnel/ job files as per Mercy Corps defined protocols and MC-N HR practices.
• Support the HR lead in smooth onboarding and efficient orientation of all new hires using the tools (onboarding initiative) provided/available in OIB;
• Be responsible for timely collection and review of monthly timesheets
• Be responsible for tracking and updating leave balances and circulating the leave balance with team members
• Assist the HR lead in administration of Medical and Accidental Insurance benefit
• Administer all health insurance issues including employee inquiries and communication with the insurance provider
• Assist the HR lead in updating the Human Resources database
• Maintain appropriate records and ensure confidentiality regarding personnel activities and personnel data including employment documentation, evaluations, exit interviews and other relevant information.
• Maintain and report employee statistical data, as requested.
• Support the HR lead in smooth close out and related paperwork
• Be informed, on an ongoing basis, about current and changing HR-related laws, policies and “best practices” to ensure that current and future personnel policies, employment practices, and compensation packages are within the limits of established standards, procedures, guidelines and policies of Mercy Corps, as well as national laws.
• Perform other duties as assigned by the supervisor.
• Conduct himself/herself both professionally and personally in such a manner as to bring credit to Mercy Corps and to not jeopardize its humanitarian mission.

COMPLIANCE

• Maintain confidentiality of all national staff personnel issues including disciplinary procedures and contracts/pay rates
• Ensure proper integration of GESI aspects into department/ program planning and implementation
• Ensure all HR activities adhere to Mercy Corps’ Gender Policy, Do No Harm principles, and beneficiary accountability standards
• Ensure compliance with donor and Mercy Corps regulations related to emergency programming.

SECURITY

• Ensure compliance with security procedures and policies as determined by country leadership.
• Proactively ensure that team members operate in a secure environment and are aware of policies.

ORGANIZATIONAL LEARNING

• As part of our commitment to organizational learning and in support of our understanding that learning organizations are more effective, efficient and relevant to the communities they serve, we expect all team members to commit 5% of their time to learning activities that benefit Mercy Corps as well as themselves.

ACCOUNTABILITY TO BENEFICIARIES

• Mercy Corps team members are expected to support all efforts toward accountability, specifically to our beneficiaries and to international standards guiding international relief and development work, while actively engaging beneficiary communities as equal partners in the design, monitoring and evaluation of our field projects.
• Team members are expected to conduct themselves in a professional manner and respect local laws, customs and MC's policies, procedures, and values at all times and in all in-country venues.

Accountability

Reports Directly To: HR Lead

Works Directly With: HR team, Operations team, Program team, and all Hr related internal and externa stakeholders.

Knowledge and Experience

• Completion of Bachelor’s degree in business administration with majors in HR from a recognized university.
• Minimum of 1 year, experience in Human Resources, Administration or Management is required.
• Prior knowledge of Labor law 2075 and HR functions is required
• Knowledge of current trends and practices in HR is required
• Excellent negotiation & communication skills.
• Ability to work comfortably with an ethnically diverse staff.
• Demonstrated ability to work independently and cooperatively with team member is required.
• Ability to follow procedures, meet deadlines and work independently and cooperatively with team members.
• Fluency in both written and spoken English is required, preferably local languages.
• Familiarity with MS Office suite.

Success Factors 

A successful Human Resources Assistant should have good knowledge of generally accepted practices and procedures pertaining to human resource management. S/he should have the ability to interact effectively with international and national team and be willing to travel regularly to MC Nepal field offices and project sites.