Finance & Admin Officer

Vacancy Announcement

Ratauli Yuwa Club is an NGO dedicated to develop rural communities in Education, Health & Nutrition, Child Protection, Livelihood, Human Rights, Disaster Risk Reduction and WASH in Nepal since 1991. It works with a mission to improve the lives of people through economic, social, cultural and physical transformation. It has been implementing sponsorship Program in Mahottari District in partnership with Save the Children.

Ratauli Yuwa Club invites applications from the interested and eligible candidates (Nepali citizen only) who are reliable, accountable, and have the ability to deliver results with the highest level of integrity for the following position under its Sponsorship program.

Position: Finance & Admin Officer (1)

Term & Location: Fixed-term contract based in Jaleshwor, Mahottari

Key Responsibilities:

• Preparation of the monthly finance report and other required documents as per requirement of partner organization and submit on 28th of every month.      
• Supporting in the preparation of periodic plans, monthly/annual budget, Quarterly Budget re-forecast and budget revision for the partnership program as required.
• Assisting with the monitoring of expenditures against budget and investigation as significant variances.
• Preparation of required vouchers and maintenance of books of account on regular basis. SCI requirements for charging codes are strictly compiled with. 
• Provide & ensure payments to vendors, staffs and settlement of advance, liabilities & receivables etc. and reconcile with required documents as per compliance on time.
• Ensure petty cash is managed and replenished according to established petty cash level.
• Maintain FAMAS accounting software, entries etc. regularly.
• Request for fund for the implementation of Partnership program to partner organization on periodic basis using standard forms and formats as required for the partner organization.
• Ensure timely cash forecasting is done and fund is available for the project. Release fund to field based staff (Field Officer & Community Mobilizer) after approval from Project Coordinator/Chairperson and monthly program plan of the organization for partnership program.
• Develop and update filing system of the organization.
• Provide & update required financial information to all project staffs regularly.
• Ensure the administration work is smoothly running.
• Responsible for ensuring the HR management system and keep the updated HR documents.
• Responsible for safety, security and maintenance of Asset and keep the related documents updated. Responsible for Inventory Management, store maintenance and keep the updated inventory documents.
• Prepare and send the updated Asset and Inventory and HR related documents on 7th of every month to partner organization. 
• Carry out the daily routine work of the organization as per the prior approval of the Project coordinator.

Preferred Qualifications & experience:

• Bachelor degree in management or equivalent with a minimum of 3 years of work experience or Master degree in management or equivalent with minimum of 2 years of work experience
• Excellent computer skills in Word, Excel, PowerPoint, accounting software and other related experience
• Committed to work 80% in office and 20% in field
• Good communication and interpretation skills
• Sound knowledge on budgeting, planning, recording and report 
• Knowledge on office operation and administrative work
• Ability to work under pressure
• Cooperation and good team spirit

Interested candidates in between 18 to 50 years of age are encouraged to apply with their current CV and application letter to the email address vacancyryc@gmail.com addressing to The Human Resource Department, Ratauli Yuwa Club or submit the hard copy to Ratauli Yuwa Club, Sponsorship Office at Jaleshwor-2, Mahottari within 25th of July 2018 by 5:00 PM.

Preference will be given to disadvantaged groups (women, Dalit, Janajati) and local resident in the recruitment process.  Only shortlisted candidates will be contacted. Telephone enquiries shall not be entertained.