Front Desk Officer

Front Desk:

• Ensure office is tidy and clean
• Responsible for handling all officials incoming and outgoing calls
• Schedule appointments, maintaining & updating calendars, reminding respective personnel for the appointments
• Proactively initiate, develop and maintain effective communication with team members
• Maintain goods in/ out register and visitor log record. 
• Travel – Booking of air ticket, vehicle, Hotel, Workshop arrangement as approved by budget holder.

General Administration:

• Keep updated staffs records and files.
• Work as security focal point of OPM Nepal – Duty of Care and make sure that all safety/ security equipment are in proper condition.
• Assisting country Management on new staff hiring. – Vacancy Advertisement posting, Interview arrangement
• Provide induction to new staff/ consultants on general office administration and logistic arrangement for Laptop set-up, ID card, Insurance coverage, account opening for Social Security and bank 
• Assets Management – Fixed Assets Record Update, Annual Physical Verification, Disposal, Insurance Coverage 
• Other admin tasks as assigned by line manager and Country Management.

Procurement Function:

• Support in procurement process – Vendor listing, issue of purchase order, good receipt notes and maintain procurement record.
• Prepare necessary log for supplier’s invoice and payment.
• Preparing contracts for Suppliers.
• Any other task assigned by Line Manager

Vehicle Management:

• Ensure that office vehicles are in good condition
• Maintain the log record of office vehicles
• Analysis of vehicle mileage & maintenance with the standard 
• Timely servicing, maintenance and renewal of vehicle insurance, road tax
• Timely reporting and insurance claims in case of vehicle accident.
• Prepare monthly vehicle report and comment on mileage, maintenance cost and its uses
• Any other task assigned by Line Manager

Qualification

• Minimum bachelor’s degree holder having at least three years of working experience in the field of administration.