Finance & Admin Officer

Vacancy Announcement

Published date: 20 June 2022

Rural Women Upliftment Association (RWUA) was established on 22 Kartik, 2050 B.S. at Sarlahi District of Madhessh Pradesh, Nepal. It is a non-governmental and non-profit social organization and is a well-established and prominent organization which works as a change agent in the area of women empowerment and community development in Sarlahi district. The long-term experiences in the area of community development and women Upliftment has made the organization easy to organize community for positive changes for their own since last 28 years. This is women headed organization and the majority of executive members are women. It works with a mission to improve the lives of people through economic, social, cultural and physical transformation. It has been implementing several projects in Sarlahi District in the partnership.

RWUA invites the applications from interested qualified and eligible candidates (Nepali citizen only) that are reliable, accountable, and have the ability to deliver results with the highest level of integrity for the following positions under Pahunch Project in Sarlahi district.

Position: Finance & Admin Officer-1

Position summary:

This is a key position for the operational functions of Pahunch Project in RWUA Office, Haripur. The purpose of this position is to ensure that financial and administrative functions run smoothly through operation and staffs are provided necessary input and advices. This includes budget planning and revision, cash planning and mobilization, and routine accounting, monitoring and reporting. This also includes ensuring that internal control functions are in place, Pahunch Project's grant is regularly monitored and reported, and audit functions are facilitated and implemented properly. This will require working closely with Project Staff, SCI and other stakeholder staff; and managing and supervising the subordinates.

Key Responsibilities:

• Preparation of the monthly finance report as per requirement of donor organization. 
• Supporting in the preparation of periodic plans, monthly/annual budget, Quarterly Budget re-forecast and budget revision for the partnership program as required.
• Preparation of required vouchers and maintenance of books of account on regular basis. Donor requirements for charging codes are strictly to be compiled with. 
• Provide & ensure payments to vendors, staffs and settlement of advance, liabilities & receivables etc. and reconcile with required documents as per compliance on time.
• Maintain & safely keep back up data of finance and finance related documents.
• Request for fund for the implementation of Partnership program to partner organization on periodic basis using standard forms and formats as required for the partner organization.
• Ensure timely cash forecasting is done and fund is available for the project. 
• Develop and update filing system of the organization.
• Provide & update required financial information to all project staffs regularly.
• Ensure the administration work is smoothly running.
• Responsible for keeping the HR management system of this project and keep the updated HR documents.
• Provide the required information/documents of Asset and Inventory to Central HR Management Unit by month end
• Responsible for safety, security and maintenance of Project Asset and keep the related documents updated. Responsible for Project Inventory Management, store maintenance and keep the updated inventory documents.
• Provide the required information/documents of Asset and Inventory to Central Inventory Management Unit by month end
• Responsible for Procurement for the project jointly with Central Procurement Unit ensuring all the required donor compliances. Value for money is ensured in all procurement.
• Responsible for logistic/supply chain management of Project office. Assist field based program staff to implement planned activities occasionally.
• Carry out the daily routine work of the organization as per the prior approval of the Project coordinator.
• Work in close co-ordination with Central Finance Management Unit.
• Participate, update and share in monthly Donor’s Projects Management Meetings

Required Education & Experience:

• Bachelor’s degree in management (Master is preferred) Accountancy/Financial Management or the equivalent.
• At least 2 years of experience in Administration or Account or Finance, preferably in development cooperation or NGOs.
• Candidate having work experience in accounting software and FAMAS accounting knowledge is highly preferred.
• Strong written and spoken English and Nepali language skills.
• Basic computing skills with experience in word processing, Excel sheet, Power Point, Email and Internet.
• Good interpersonal and communication skills 
• Ability to work accurately with close attention to detail, and to meet deadlines.
• Ability to keep sensitive information confidential.
• Knowledge in managed outgoing and incoming mail/letter
• Having valid driving license and personal bike/scooter.

Ability to work under pressure and within the tight timeframe

Interested candidates aged 18+ are encouraged to apply with their current CV and application letter to the email address rwua.vacancy@gmail.com  clearly mentioning the position applying in the subject line addressing to The Human Resource Department, Rural Women Upliftment Association (RWUA), Sarlahi or submit the hard copy to Rural Women Upliftment Association (RWUA), Haripur Municipality-2, Sarlahi within 26 June 2022 by 5:00 PM. 

Only shortlisted candidates will be contacted for further selection process. No telephone inquiries will be entertained, and any inappropriate recommendation might automatically disqualify the candidate from further processing. RWUA respects child rights and strictly follows the child safeguarding policy of the organization. RWUA is an equal opportunities employer and strictly follows the merit-based selection. Qualified female candidates or those from disadvantaged communities and local people with best-fit qualification and competencies are strongly encouraged to apply. 

RWUA reserves right to qualify/disqualify applications in any case.