Documentation Officer

Major Duties and Responsibilities:

Operational Duties

• 1.       Monitor, track, and supervise ongoing operations and shipments

• 2.       Make timely compliance with the operational documentation with proper systematic follow-up for ongoing shipments

• 3.       Review ECR reports and coordinate with overseas branch offices for smooth operations and coordination

• 4.       Liaison with Kolkata/Vizag ports, Birgunj office, clearing agents, transport companies & other departments of HQ for smooth operation & timely delivery of shipments.

• 5.       Educate clients and parties in the operations completion process and delivery

Documentation

• 6.      Ensure the GHQ have well-maintained files of all shipments and related documentation

• 7.      Timely supply of documents in internal departments for payments and clearing (domestics and overseas communication)

• 8.      Verify all filings and shipments compliance in the unit

• 9.      Ensure secure and detailed database maintenance for present and future requirements

• 10.  Handling of documentation for Export shipments such as preparing B/L, manifests etc.11.  Handling freight forwarding documentation as per the nature

• 12.  Monitor and supervise all the ongoing shipment in the documentation team

• 13.  Update; disseminate and retrieve information as to when required

General Duties:

• 14.   Attend customers and parties for mitigating their queries

• 15.   Provide timely information to outside parties and branches and internal departments as per the progress of the shipment and timely delivery

• 16.   Coordinate with overseas agent for operations handling and support

• 17.   Collect information timely from overseas agents/branches

• 18.   Handle legal issues

• 19.   Manage team

• 20.   Other assigned duties

Requirements:

• Master's Degree in Management or relative studies
• At least 5 years of working experience in logistic and transportation and/or relative industry 

• Learner and Research Skills

• Team Player Skills

• Strong written and verbal communication

• Mentorship shills

• Efficient Customer handling and professionalism

• Strong knowledge of the Shipping industry, Shipping terms and conditions

• Problem Solver; Initiative; Proactive
•  Willing to travel outside work station location. 

 What we offer

• An opportunity to work with innovative minds and overseas team

• International working exposure

• Working hours from 10:00 AM to 5:30 PM for work like balance with Sun-Fri work week

• Social Security Fund

• Festival Allowance

• Different Leaves Provisions and 20 days Public Holidays

• Continuous learning and growing environments
• Office Location at Kamaladi, Kathmandu 

Our Company looks for someone who is passionate about everything we do in our industry base to deliver the utmost quality service with dedication to continuous innovation.For more learning about our company visit Nepal Shipping Lines Website Page

 Kindly send your updated CV and Cover letter to hrmhq@nepalship.com with mentioning the applied job Position in the subject.

Deadline: 07/20/2022

Only shortlisted candidates will be contacted for an interview.