Consultant for short video production

International Federation of Red Cross and Red Crescent Societies (IFRC)

The International Federation of Red Cross and Red Crescent Societies (IFRC) is the world’s largest humanitarian organization, with a network of 192-member National Societies. The overall aim of the IFRC is “to inspire, encourage, facilitate, and promote at all times all forms of humanitarian activities by National Societies with a view to preventing and alleviating human suffering and thereby contributing to the maintenance and promotion of human dignity and peace in the world.” The IFRC works to meet the needs and improve the lives of vulnerable people before, during and after disasters, health emergencies and other crises. The IFRC is part of the International Red Cross and Red Crescent Movement (Movement), together with its member National Societies and the International Committee of the Red Cross (ICRC). The work of the IFRC is guided by the following fundamental principles: humanity, impartiality, neutrality, independence, voluntary service, unity, and universality. The IFRC is led by its Secretary General, and has its Headquarters in Geneva, Switzerland. The Headquarters are organized into three main Divisions: (i) National Society Development and Operations Coordination; (ii) Global Relations, Humanitarian Diplomacy and Digitalization; and (iii) Management Policy, Strategy and Corporate Services. The IFRC has five regional offices in Africa, Asia Pacific, Middle East and North Africa, Europe, and the Americas. The IFRC also has country cluster delegation and country delegations throughout the world. Together, the Geneva Headquarters and the field structure (regional, cluster and country) comprise the IFRC Secretariat.

Detailed Job description / requirements:

IFRC/British Red Cross Nepal is looking for consultancy services for the production of short video.

Interested applicant should submit their expression of interest and required documents as mentioned in ToR to Ms. Aliza Baidya at aliza.baidya@ifrc.org , latest by 24 August  2022.


Terms of Reference (ToR) - Consultant for short video production

Summary

General objectiveTo compile, edit, and production of short video clips
Location(S)Kathmandu
Consultant leadContracted party
Consultation ManagerBRC Regional DRR Adviser with technical support BRC Nepal Sr. PMEAL officer
TimeframeTentative start date is 26th August 2022
Expected
  • HD resolution of 1920 x 1080 pixels in an aspect ratio of 16:9 and should be 2 mins video clip on testimony from community champions (women) established through urban resilient project by British Red Cross in partnership with Nepal Red Cross Society. English subtitles to be included.
  • HD resolution of 1920 x 1080 pixels in an aspect ratio of 16:9 and should be 1.5 mins video clip on testimony from women’s squad established in by British Red Cross in partnership with Bangladesh Red Crescent Society. English subtitles to be included.

1. Background 

With the Asia-Pacific experiencing a growth in the frequency and intensity of disasters, investment in reducing our risk to disasters is vital to saving lives and livelihoods, minimising economic loss and ensuring no one is left behind.

The 2022 Asia-Pacific Ministerial Conference on Disaster Risk Reduction presents an opportunity for delegates from across the Asia Pacific to showcase and share experiences, action and innovation to help build a resilient future for the region. This event is scheduled to take place in Australia, Brisbane from 19 to 22 September 2022. 

The British Red Cross is part of Red Cross Delegation to this event and intends to showcase it’s community resilience work specifically of Bangladesh and Nepal in this forum. One of the main tools of presentation will be videography and print medium. Key message will focus on community perspective on progress made and challenges of managing the impacts of climate change and disaster risk in their communities. In addition, it will give recommendations to policy makers on the implementation of the Sendai Framework for Disaster Risk Reduction.

2. Methodology

At start of contract the firm will consult with BRC Nepal Sr. PMEAL officer and remotely with BRC Regional DRR Adviser and BRC Bangladesh Focal person to develop a common understanding on content and quality of deliverables expected methodology and process to be undertaken.

For day to day work the consultancy team will closely work with BRC Nepal Sr. PMEAL officer.

3. Deliverables/expected outputs

HD resolution of 1920 x 1080 pixels in an aspect ratio of 16:9 and should be 2 mins video clip on testimony from community champions (women) established through urban resilient project by British Red Cross in partnership with Nepal Red Cross Society. English subtitles to be included.  It will also include infographics - total number of champions created; number of champions currently elected as key decision makers in local government, total value of funds raised for DRR actions through advocacy, other community structures (forest user groups, cooperatives, school management committees, community level disaster management structures). It should have subtitles in English.

4. HD resolution of 1920 x 1080 pixels in an aspect ratio of 16:9 and should be 1.5 mins video clip on testimony from women’s squad established in by British Red Cross in partnership with Bangladesh Red Crescent Society. English subtitles to be included. It will also include infographics on total number of members in women’s squad. 

5. Timeline

Expected timeframe remains to be completed within 10 days’ time after contract signing. Tentative start date is 26th August 2022.  

Payment schedule

Full payment upon 100% completion of final product that is as per TOR and final approval given by BRC. 

6. Consultancy firm/consultant’s profile

Essential criteria

  • At least 5 years of demonstrated experience in production of videographs for similar type of work for national and international audience. 
  • Consultant/ Key team member/s of consultancy firm to hold a master’s degree in mass communications.
  • Excellent written/verbal communication and written skills in English 

7.  Expression of Interest

Nepali based organisations or individual consultant are encouraged to apply. 

The interested firm or individual consultant should submit an expression of interest including both a Financial Offer and a Technical Offer. These include the following:

1. Financial Offer - This consists of a detailed financial proposal for the delivery of the services outlined above, with costing broken down significantly for each component and sub-component.

2. Technical Offer - A method statement / proposal outlining the proposed approach to ensure quality is maintained throughout the duration of the contract and how they propose to meet the Terms of Reference. 

To include: 

a)  Curriculum Vitae 

  • CV(s) of the consultant(s) or firm proposed for the task, with a focus on similar assignments. If multiple people are involved, an outline of roles/ responsibilities also needs to be included. 

b)  Evidence of previous work  

  • Examples of similar communications, analysis reports. 
  • At least 3 references from the organization(s) for whom those pieces of work were contracted.

c)  Timeframe: Tentative start and end date for completion of all deliverables.

d)   Female led consultant team/consultant is highly encouraged to apply for this piece of work.

8. Date of application submission 

Individual/consultant firm should apply with requested document within deadline i.e 24th August 2022

10a. Award Procedure

This section outlines and describes the procedure that Red Cross will follow in selecting a consultant to enter this Contract. 

The purpose of the Award Procedure is to enable the Red Cross to assess the relative advantages of each submission meeting the Award Criteria. The assessment of bids in accordance with the Award Procedure will be based on the following criteria: 

  • Financial offer 30% 
  • Technical offer 40% 
  • Technical interview/presentation 30%

The financial offer will be assessed based on the total quote submitted for the requirements detailed, rather than the component parts individually. 

Following the submission of quotes, the bidder with the lowest total shall receive 100% of the weighting attributed to the Financial Offer (i.e., 30%) award criteria. All subsequent bids will be weighted by calculating a percentage of the lowest price.

The Technical Offer will represent 40% of the overall tender score attainable by Bidders. 

Bidders must note that there must be no changes to the key personnel proposed as part of any tender submission, without the approval and authorisation of the Red Cross. In such circumstances, replacement personnel proposed must be at least equally qualified and skilled as the personnel they are replacing.  Red Cross may veto the proposed replacement personnel with a full explanation as to why the proposed individual is not considered to be suitable.  

The Technical Offer shall assess the Bidders response in relation to the criteria as detailed below:


Technical Officer

Bidders must provide a method statement / proposal outlining the proposed approach to ensure quality is maintained throughout the duration of the Contract and how they propose to meet the Red Cross’ Terms of Reference (see details above in EOI).
1Your understanding of Red Cross' Terms of Reference and how your proposed methodology shall achieve our aims and objectives
2Your approach paper and how it details the process of delivering the expected outputs 
3CV(s) of the consultant(s) proposed for the task, with a focus on similar assignments
4At least three examples of similar work including references from the organization for whom those pieces of work were developed
5Approach to communication and engagement with the Red Cross
6Added value and innovation, including tangible charity discounts, consultancy and additional support provided at zero additional cost etc.

Following the assessment of the technical offer, the score attained by each Bidder will then be added to their Financial Offer score to give a total tender score out of 70%. 

The highest scoring Bidders will then be invited for a technical interview/presentation which will make up the remaining 30% of the score.

10b.  Confidentiality and Intellectual Property Rights

“Intellectual Property Rights” refers to any patent, copyright, design right, community design right, registered design, rights in know-how, or any similar right in any part of the world and shall include any applications for the registration of any patents or registered designs or similar rights capable of registration in any part of the world.

Intellectual Property Rights

(a)    All Intellectual Property Rights whatsoever in any work produced by the Contractor and/or the Individuals for British Red Cross shall belong to British Red Cross absolutely and the Contractor hereby waives and shall procure that the Individuals (or any individuals it uses in any capacity to provide or assist in providing the Services) waives any moral rights or any other rights whatsoever which it may have in such work and will, at the expense of British Red Cross, take or join in taking such steps to vest such rights in British Red Cross or enforce the same on behalf of British Red Cross as British Red Cross shall require.

(b)    The Contractor shall indemnify the British Red Cross (as appropriate) against any costs claims demands expenses or liabilities arising from a claim brought against British Red Cross by a third party alleging infringement of its intellectual property rights arising from use of British Red Cross of the Services provided by the Contractor.

The Red Cross emblem is a protective symbol, the use of which is restricted by international and national law. It may not be reproduced without prior authorisation. For more information, about the emblem, please go to www.redcross.org.uk/About-us/Who-we-are/The-international-Movement/The-emblem.

11. Confidentiality

All information collected by the learning partner on behalf of NRCS and BRC will remain the property of NRCS and BRC and require explicit permission by both parties for any use not stated here.

12. Application Procedures

Interested candidates should submit their application material by  24th  August,2022 to the following e-mail : aliza.baidya@ifrc.org 

Please put Application for “Short Video post-production” in the subject heading. Application materials are non-returnable and only short-listed candidates will be contacted for the next step in the application process. 

Application materials should include:

a) Curriculum Vitae 

  • CV(s) of the consultant(s) proposed for the task, with a focus on similar assignments. If multiple people are involved, an outline of roles/ responsibilities also needs to be included. 

b) Evidence of previous work  

  • Examples of similar style reports, grey literature / academic papers and communication materials. 
  • Three professional references from the organization(s) for whom those pieces of work were contracted.

c)  Timeframe 

d)  Approach paper, including work plan, budget and availability (maximum 2 pages).

13.  Documents: (made available to Consultancy firm prior to start of the consultancy) 

  • Raw video footage 
  • Information/data for infographics
  • Key messages and subtitles in English 

Job Overview

Category Development and Project, Expression of Interest
Openings 1
Position Type Contract
Experience Please check details below.
Education Please check details below.
Posted Date 18 Aug, 2022
Apply Before 24 Aug, 2022
City Kathmandu