Consultancy service to take photographs and beneficiaries’ written testimonies/Inclusive community-based DRR project

Terms of Reference (ToR)

(Consultancy service to take photographs and beneficiaries’ written testimonies/Inclusive community-based DRR project)

(AX23937)

1.   Background

Nepal Red Cross Society with support from Danish Red Cross, Austrian Red Cross, Hongkong Red Cross and Finnish Red Cross has been implementing the project entitled Inclusive Community-based Disaster Risk Reduction Project (1st April 2018- 30th June 2021). 

The project aims to address the remaining recovery needs of the earthquake-affected population of Mandandeupur Municipality in Kavre District, while reducing risks and strengthening preparedness and response capacity of the communities and Nepal Red Cross Society (NRCS), in order to minimize the impact of further shocks and natural disasters. The project applies a community-based and integrated approach and mainstreams gender equality and social inclusion (GESI) into the design and implementation of all key project components: 1) improving access to Water, Sanitation and Hygiene (WASH), health and livelihood opportunities of affected population and 2) strengthening the capacity of the affected communities and NRCS in inclusive disaster risk reduction, preparedness (DRR/DP) and response.

This Terms of Reference is developed to hire a consultant to take quality photographs and beneficiary’s written testimonies that should be able to highlight the project’s key achievements.

Purpose, Objectives and Scope

1.1  Objectives

The main objective of the consultancy is take photographs and collect beneficiary’s written testimonies linked to the photographs. Both the photographs and the testimonies will highlight how has their life changed for the better, in small or big ways, after the project intervention.

1.2  Scope

The consultant will:

• Identify the project cases in consultation with the project team 
• Visit to the field together (Madandeupur, Kavre) with the project staff to take photographs and collect beneficiaries’ testimonials linked to the photographs 
• Shoot and provide quality photos that captures the essence of the selected cases. The photographs must be taken in high quality resolution suitable for printing in full resolution print. 
• Collect photo related written testimonials (2-3 sentences) of community members/ beneficiaries who have benefitted from the project 

2.  Methodology

• Field visit to understand the cases, photo shoot and testimonial collection.
• Meetings and discussions with project team, individual beneficiary, committee and government representatives, as per the need to get the best cases, photographs and community testimonials. Note: The consultant needs to be accompanied by project staffs in all interaction with beneficiaries and project stakeholders. 

3.  Roles & Responsibilities

Danish Red Cross will be responsible to:

• Hire the consultant as per agreed TOR.
• Brief project introduction meeting with consultant including DRC data protection policy and requirements, the code of conduct and the Red Cross and Red Crescent zero tolerance for sexual exploitation and abuse.
• Ensure proper coordination with NRCS HQ and field team including meeting as requested by consultant  
• Support to collect/provide relevant materials/documents to the consultant as requested.
• Support contact and coordination with concerned project officers and Nepal Red Cross District Chapter management.
• Manage the logistics for field visits. e.g vehicle arrangements, and accommodation facilities, security briefing.
• Provide go/no go information for the field visit. Without written permission from DRC the consultant cannot visit the project area for this assignment. 
• Verify the final product has been received, approve for the payments and bills. Make payments in Nepali Rupees as per the signed contract with the Consultant within two weeks of the submission of the bills and report. 
• The Consultant under direct supervision of NRCS district project coordinator/ project Officer will be responsible to:  
• Discuss with the project team on the potential cases and the selection of final cases, 20 cases minimum
• Plan the field visit in consultation with the project team
• Visit to the field together (Madandeupur, Kavre) with the project staff to take photographs and collect written testimonials
• Ensure that permission and informed consent is collected for each photo of beneficiary 
• Shoot and provide quality photos that helps capture photos that captures the essence of the selected cases. The photographs must be taken in high quality resolution suitable for printing in full resolution print. 
• Collect photo related written testimonials (2-3 sentences) of community members/ beneficiaries who have benefitted from the project 
• Sign and act in accordance with the Code of Conduct
• Submit the bills for reimbursement and final payments

The NRCS ICBDRR will be responsible to:  

• Present potential project cases aligning with the project’s major activities and focus
• Meet and discuss with consultant on the cases and field visit as per request
• Identify the correct sites/location/ individuals for photos or discussion and prepare the field plan accordingly
• Accompany the consultant in the field during the her/his visit
• Communicate and coordinate with individuals, local committee and government representatives as per the agreed discussions with the consultant
• Assist in taking consent from the required beneficiaries for photographs and testimonials
• Provide required project related information requested by the consultant during the filed visit

4.  Deliverables & Schedule

Deliverables: 

• Good quality photographs of for printing in full resolution Photo related written testimonials (2-3 sentences) of community members/ beneficiaries who have benefitted from the project, in both Nepali and English language
• 2-3 sentences of narration in both English and Nepali for each photos/ cases to contextualize the beneficiary testimonies 
• Signed consent form from the beneficiary for their photo and testimonials. DRC data protection policy will be briefed during the consultation meeting and DRC consent form will be also made available to consultant for use. 

Schedule: 

Timeline: the assignment is expected to start in 10th May 2021 and finished by 10th June 2021.

5.  Skills & Qualifications

• At least 3 years of professional experience working in similar field (required) 
• Evidence of having successfully carried out similar assignments for international organizations (international NGOs, diplomatic missions etc.) (required)
• Excellent photography skills (required) 
• Behavioral and social skills (desired)
• Good communication and social interaction skill (desired) 

6.  Financial proposal

The consultant is asked to submit a budget proposal outlining the costs for working days (fee), along with a tentative work plan including the working days for the main activities and milestones. The consultant is also asked to separately mention the number of days for the meetings, editing and associated fees for those days.The financial proposal should be submitted in Nepalese Currency (NPR) Only.

7.  Available Data & Documentation

• Project document
• Data protection policy (DRC)

8.  Required Documents/Certificates with the proposal: 

The documents/certificates that should be submitted/attached with your offer are: -

• Acknowledgement of ToR. (Please attach the signed copy of these Terms of Reference with your offer)
• Copy of VAT/PAN registration certificate.
• Copy of Business Registration, if applicable. 
• Copy of latest TAX clearance certificate, if applicable

HOW TO APPLY

Interested individual and organization should submit the following documents to Ms Aliza Baidya at aliza.baidya@ifrc.org latest by 18 April 2021, please be informed that the Technical and financial proposal must be submitted as separate document.The incomplete proposal in all respect and proposals submitted after deadline will not be considered. 

• Submit a technical, financial, and timeline proposal demonstrating a thorough understanding of this ToR
• Submit detailed CV and application letter showing why you are most suitable for undertaking the consultancy
• Submit example of any relevant previous work
• Submit names and contacts for 3 references 

We thank you in advance for understanding that only short-listed candidates will be contacted for the next step in the application process.