Administrative Trainee

Build Change

Founded in 2004, Build Change is an innovative international non‐profit social enterprise whose mission is to save lives in earthquakes and hurricanes. We do that by designing disaster-resistant houses and schools; training homeowners, builders, engineers and government officials to build them; working with governments to develop and implement building standards; partnering with the private sector to improve building materials quality and create jobs; and facilitating access to incentive-based capital for reconstruction and retrofitting by partnering with financing institutions and government subsidy programs. Build Change is the recipient of multiple awards, including a 2017 Skoll Foundation Award for Social Entrepreneurship, OpenIDEO Urban Resilience Challenge Winner, and was a top three finalist in IBM’s inaugural Call for Code Developer Challenge in 2018. To learn more about us and our programs in Colombia, Nepal, the Philippines and the Caribbean, visit www.buildchange.org.

Detailed Job description / requirements:

POSITION DESCRIPTION

Build Change is currently seeking a highly motivated individual for the position of Administrative Trainee. This position requires an organized and competent professional to provide effective administrative and logistic support as per organizational policies, procedures and systems for smooth Front Office operations at the Country Office. This position will report to Finance & Administration Manager 

RESPONSIBILITIES 

  • Manage front desk operations  
  • Professionally handle all incoming and outgoing telephone calls ensuring clear and effective communication
  • Receive visitors, screen their appointments and direct to concerned staff as advised
  • Receive mail and document and forward to the concerned persons (without opening the contents)
  • Oversight and monitor the daily staff attendance file and movement in coordination with HR department and forward monthly attendance sheets for further analysis and records. Provide effective office support services
  • Monitor the cleanliness of the office building cum premises and coordinate with cleaner if required
  • Follow up for office/GH utilities, telephone and post box and timely inform to Finance department
  • Monitor and support Kitchen management
  • Maintain and update a logbook (Tracking System) of incoming and outgoing documents
  • Record keeping for office stationery items
  • Prepare meeting minutes and disseminate to the concern persons 
  •  Provide effective secretarial support for the Country Director 
  • Receive and screen incoming calls and visitors as per priority and coordinate with Country Director accordingly
  • Undertake any assigned responsibility when delegate 
  • Undertake Responsibilities as assigned by Admin, Finance and HR Department Manager 

QUALIFICATIONS 

  • Bachelor’s Degree in Administration or in the relevant job domain
  • Competency in written and spoken English and Nepali

Please visit below link and follow instruction to apply

https://buildchange.applicantstack.com/x/detail/a2cn2wdfto7k

Job Overview

Category Administrative / Management
Openings 1
Position Level Full Time
Experience Fresh Graduate
Education B. Com./BBS
Posted Date 16 Oct, 2019
Apply Before 23 Oct, 2019
City Lalitpur