Administrative Trainee

POSITION DESCRIPTION

Build Change is currently seeking a highly motivated individual for the position of Administrative Trainee. This position requires an organized and competent professional to provide effective administrative and logistic support as per organizational policies, procedures and systems for smooth Front Office operations at the Country Office. This position will report to Finance & Administration Manager 

RESPONSIBILITIES 

• Manage front desk operations  
• Professionally handle all incoming and outgoing telephone calls ensuring clear and effective communication
• Receive visitors, screen their appointments and direct to concerned staff as advised
• Receive mail and document and forward to the concerned persons (without opening the contents)
• Oversight and monitor the daily staff attendance file and movement in coordination with HR department and forward monthly attendance sheets for further analysis and records. Provide effective office support services
• Monitor the cleanliness of the office building cum premises and coordinate with cleaner if required
• Follow up for office/GH utilities, telephone and post box and timely inform to Finance department
• Monitor and support Kitchen management
• Maintain and update a logbook (Tracking System) of incoming and outgoing documents
• Record keeping for office stationery items
• Prepare meeting minutes and disseminate to the concern persons 
•  Provide effective secretarial support for the Country Director 
• Receive and screen incoming calls and visitors as per priority and coordinate with Country Director accordingly
• Undertake any assigned responsibility when delegate 
• Undertake Responsibilities as assigned by Admin, Finance and HR Department Manager 

QUALIFICATIONS 

• Bachelor’s Degree in Administration or in the relevant job domain
• Competency in written and spoken English and Nepali

Please visit below link and follow instruction to apply

https://buildchange.applicantstack.com/x/detail/a2cn2wdfto7k