Administrative and Finance Officer

CRS Nepal

CRS is an international NGO based in the United States that works in over 100 countries to promote human development by responding to major emergencies, fighting diseases, poverty, and nurturing peaceful and just societies. CRS started its operational presence in Nepal in response to the 2015 earthquake, providing immediate emergency response in multiple districts and earthquake recovery support. CRS Nepal has been coordinating the reconstruction through the leadership of the National Housing and Settlements Resiliency Platform (NHSRP), formally known as Housing Recovery and Reconstruction Platform (HRRP) since March 2017 to provide technical and information management support to relevant national, provincial and local governments. Similarly, CRS expanded its programming to other disasters responses (Lamjung, Jajarkot) in country as well as other sectors, namely Livelihoods, DRR and Climate Change. CRS Nepal is also implementing a USAID-financed livelihood technical assistance program, Farmer to Farmer (F2F), in Bagmati, Lumbini, Karnali and Sudurpaschim Provinces.

Details / requirements:

Job Description 

CRS is an international NGO based in the United States that works in over 100 countries to promote human development by responding to major emergencies, fighting diseases, poverty, and nurturing peaceful and just societies. CRS Nepal has been implementing emergency response and recovery (Including COVID-19) program in Nepal, and further plans to extend sustainable livelihood development program in various districts of Nepal. Additionally, CRS is implementing USAID supported livelihood technical assistance program Farmer to Farmer (F2F) in Bagmati Province, Province 5, Karnali Province and Sudurpaschim Province. The Housing Recovery and Reconstruction Platform (HRRP) led by CRS Nepal since March 2017 has been providing coordination support services across 32 earthquake affected districts. CRS Nepal is currently expanding its support to address the Covid-19 economic recovery needs for the vulnerable households in Palpa and Gorkha districts. Further, CRS Nepal plans to expand community resilient program through the implementation of Shelter, WASH and Sustainable Agriculture Livelihoods in the western earthquake affected districts of Nepal.

CRS Nepal Invites applications from eligible and interested candidates for the following positions: 

COVID Emergency Response and Recovery (CERRP)

1. Administrative and Finance Officer (1 Position-Based in Palpa):

As a member of the COVID-19 Emergency Response and Recovery Project (CERRP) team, you will coordinate the provision of responsive, effective, and efficient administrative services in support of the Catholic Relief Services’ (CRS) mission to serve the poor and vulnerable. You will support the Finance department’s management of accounting systems, policies and procedures in compliance with CRS’ established accounting standards. You will also help coordinate daily financial activities through preparation and delivery of financial services for the project including effective monitoring, reviewing, and reporting on partners’ financial management systems and practices. You will perform operational functions related to Human Resources, Fleet, Contract, and Administration - in support of the project implementation. You will help ensure stewardship of resources, help ensure principled compliance, proactively identify risk issues, and under supervision lead operational improvements.

Roles and Key Job Responsibilities:

  • Review validate and filing supporting documentation of financial transactions to ensure all required documents are accurate and complete. 
  • Help to ensure maintenance of all data required for processing financial transactions for assigned accounts in Insight financial accounting package.
  • Record delegated financial transactions following appropriate authorizations. Review various accounts to detect irregularities.
  • Help to evaluate subrecipient financial management processes in accordance with policy and help strengthen capacity of partner in financial accounting and transactions.
  • Prepare delegated financial reports, as needed.
  • Help to share information with subrecipients and staff on financial accounting policies and procedural compliance issues.
  • Monitor disbursement/receipt schedules, alert relevant staff of due payments/liquidations, and maintain appropriate communication with country office and field office, follow-up to facilitate timeliness of financial resource and cash management.
  • Support during audit period like statutory audit, donor audit.
  • Assist budget manager in financial management such as monitoring report i.e. BCR review, budget review, costing.
  • Support in treasury (cash forecast, monthly cash request and bank/cash management) related tasks.
  • Tax related task to be performed (Office Rent tax deposit, letter to vendors for TDS deducted in one FY)
  • Keep custody of various documents (e.g. blank/undelivered checks, etc.)
  • Coordinate and report on activities and required resources to ensure cost efficient and quality service delivery from administrative support functions.
  • Help ensure administrative systems, processes, and policies are in line with agency standards and donor and local law regulations;
  • Engage with relevant external stakeholders (government officials, landlords, service providers, etc.) on assigned administrative matters and help ensure required authorizations and documents are up-to-date.
  • Coordinate the efficient use of CP assets and rented facilities. Help ensure fully compliant procurement of office materials and asset management systems.
  • Coordinate the provision of travel and logistics support and services to staff and visitors. Coordinate event planning activities, including delegation visits, trainings and workshops.
  • Coordinate efficient fleet management including vehicle mobility, service and maintenance, vehicle safety and security etc. in coordination with admin coordinator and operations coordinator.

Basic Qualifications

Education and Experience 

  • Bachelor’s Degree in Business Administration or relevant field preferred.
  • Minimum of 3 years work experience in human resources, fleet, procurement, Finance, accounting or administrative /finance officer level position with progressive responsibilities. Experience with an I/NGO preferred.

Preferred qualifications

  • Familiarity the relevant public donors’ regulations a plus.
  • Proficient in Excel and experience with Word and PowerPoint. Knowledge of Oracle financial accounting package or similar financial reporting software a plus.
  • Candidates with GESI diversity is a plus, including gender (female, other); marginalized groups; persons with disability; and origin from geographically marginalized location
  • Local expertise w/ permanent address in project district and local language competency is a plus.

To apply for above positions, please click on this link http://bit.ly/crsnepal-jobs by 04 August 2021.  

NOTE: While uploading any file: please make file name as:  Name_ Resume/ Name- Cover letter

By applying to this job, you as the candidate, understand and acknowledge that CRS requires its staff to treat all people with dignity and respect and to actively prevent harassment, abuse, exploitation, and human trafficking. Further, you understand that if you are a successful candidate, you will be subject to a comprehensive background check, and your personal/professional references will be asked to evaluate your behaviors related to the above safeguarding-related topics.

CRS is an equal opportunity employer committed to a staff composition that reflects the social and ethnic diversity of Nepali Society. It encourages applicants from marginalized communities and geographically remote areas, persons with disabilities, women and other genders are encouraged to apply. CRS Nepal provides many benefits for its staff members including staff development opportunities, paid maternity and paternity leave, nursing hours for nursing mothers, per diems for the child of the staff when staff travel out of station on official business etc. 

Only short-listed applicants will be contacted. Reimbursement for lodging and transportation will be provided for the shortlisted candidates who travel from outside of Kathmandu Valley for written test and interview. Until further notice CRS will be following COVID-19 prevention protocols outlined in CRS global guidance, including limiting travel to mission-critical movement only, and using all WHO and Gov’t of Nepal- suggested prevention measures for travel and in-person meetings

Overview

Category Finance & Administration
Openings 1
Position Type Full Time
Experience 3+ years
Education BBA / BBM
Posted Date 29 Jul, 2021
Apply Before 04 Aug, 2021
City Palpa