Admin and Finance Officer

VACANCY ANNOUNCEMENT

KOSHI VICTIM'S SOCIETY (KVS), is a non-political and non-profitable organization established in 2003 in Saptari District of Nepal. Since then, KVS is seriously engaged in humanitarian assistance, community development, conservation of natural resources, and environmental protection mainly in the humanitarian and long-term development projects.

In partnership with Lutheran World Relief (LWR), KVS Nepal is implementing SAKSHAM project in Saptkoshi, Kanchanrup, Hanumannagar Kankalini  and Tilathikoiladi municipalities of Saptari district. KVS is seeking a qualified, dynamic and self-motivated Nepali citizen on following position for successful implementation of the project.

Position: Admin and Finance Officer- 1  

Type of the Position: Fixed Term (Project Period)

Job Summary:

The Admin and Finance Officer will lead in all financial matters relating to the implementation of the project. S/he will be mainly responsible for preparing monthly and quarterly financial plans and progress, maintaining project accounts,  facilitating compliances to procurements, statement of expenditures and other related financial reports as required by the donors and the organization. The Finance Officer will work with the Project Coordinators of different projects and department of finance team (DoFT) officers in both the preparation and regular reviews of the project budget. The admin and Finance officer will also provide backup to all other donor financed projects with the organization as needed and join project implementation support missions as required.

Key Duties and Responsibilities: 

• Work with the FAMUS Accounting software to incorporate project funds directly into the accounting format, which may include providing advice of chart of accounts structure, to meet the requirements of the project donors. 
• Enter the project transactions directly onto the Fund Ware (the accounting software) or prepare all the documentation and oversee the entering of transactions. Ensure Fund Ware is able to generate the appropriate reports, eg, IFRs, transaction listings, etc.
• Monitor financial disbursements and all administrative procedures in line with project funding and the donor requirements; this will include being trained and becoming proficient on the accounting system;
• Work closely with KVS/SAKSHAM (Project) staffs to ensure the audited Financial Statements of the National Government, including preparation of a note to the accounts for each project reflecting project activities for the year;
• Work with KVS/SAKSHAM (Project) staffs to ensure cash follow from Fund ware meet the reporting requirements of both the project management and the donor;
• Prepare financial management sections of the Project Implementation Manual/Project Operations Manual as per need of each project;
• Ensure the timeliness of required financial reports to the donor on a regular basis;
• Attend and participate in project meetings and give input to financial related matters;
• Assist in the planning and budgeting for the project program, taking the lead role in the financial plan and budgets and ensuring that the assumptions, parameters, guidelines and policies in planning are complied with; and
• Review and monitor project performance and make recommendation to improve performance in relation to Financial Management.
• Monitor the annual and monthly workplans, timesheets, leave records of the project staffs and prepare the payroll based on the contribution to different projects. 
• Support KVS procurement committee with compliances to donor, organization and government compliances on procurement requirements, bids analysis and recommendations. 

Skills, qualification and experience 

Mandatory 

• The Finance Officer must have a minimum of Bachelor´s degree in Accounting or Finance or Business Management, Public Administration or other relevant field. 
• S/he must have a minimum of three years of work experience in public sector financial management or donor funded projects
• Should be proficient in accounting software’s like FAMAS, Fund Ware, Tally etc. 

Desirable 

• Training in relevant fields (management, financial management, accounting (CA, CPA, ACCA) is preferable.
• S/he should have a good understanding of government accounting system. 
• Experience in donor-funded projects is desirable.  
• Additional work experience with national and or international non-governmental organizations will be an added advantage.

Reporting

The Admin and Finance Officer will report directly to the Executive Director for the Project Implementation Unit under the overall direction of the donor finance manager.

Interested candidates are requested to apply to the position fulfilling the criteria mentioned above may send in their complete ‘Curriculum Vitae (CV) with statement of purpose by 31 January 2022 before 12:00 pm to the email, address mentioned below.

email: vacancykvs@gmail.com