Admin and Finance Coordinator

Vacancy Announcement

(Date of Publication: 1st December, 2022)

Social Service Centre (SOSEC) Nepal is working by giving high priority and sensitivity on the right of women and children under the principle of integrated development approach to obtain right of women, children, raute community and backwarded communities in Dailekh, Kalikot and Surkhet districts of Karnali Province and Achham district of Sudurpaschim Province of Nepal with the coordination and collaboration with different development partner organizations. The organization is also adopting zero tolerance policy on violence against women & children and corruption.

SOSEC has been implementing SAHAYATRA II Project partnering with Save the Children. For this, we seek application from competent and self-motivated Nepali citizen for the following position. The position is based in Dailekh (Gurans Rural Municipality).

(1) Designation: Admin and Finance Coordinator

Number of Position: One (1)

Advertised No: 005-01-079/080

SPECIFIC ROLES AND RESPONSIBILITIES OF PROJECT COORDINATOR

• Ensure the financial management system is in accordance with organization policy, Donor’s guidelines, sub-award terms and condition & International & National Accounting Standards
• Reviewing bill/ invoice and claims received from logistic units and staff and check supporting documents, generate payment voucher, cheque writing and handover to concern party for timely manner.
• Prepare vouchers; ensure proper budget coding and generating payment vouchers and submitting for approval.
• Responsible for preparation and managing monthly financial report & fund transfer request with close coordination with project focal person to run office (operation & program) and timely submission. 
• Responsible for overall staffs pay roll system, tax calculation and tax report to IRD office
• Prepare Monthly Bank reconciliation & Send TDS deposit in timely manner.
• Maintain petty cash, prepare cash vouchers, replenish according to established petty cash level.
• Maintain safe and proper filling of voucher, monthly financial report, bank reconciliation statement, and data backup (both e-copy & hardcopy) for auditing and further archiving requirement
• Handle FAMAS account-based computer software for monthly financial reporting. 
• Follow and ensure SCI Partner NGOs logistics guideline for good and service procurement related payment
• To monitor field level financial activities of assigned Project.
• To coordinate with bank and manage all banking transactions and to collect all bank statements, cross check with cash book/bank book including maintaining and safeguarding cheque books and keep proper records in register.
• Ensure the entire utility facilities run/in place smoothly including the functions of generators, computers, photocopy, fax, vehicle, motorbikes and telephone.
• Ensure and follow-up checklists of office license, renewal all vehicle blue book, renewal for house rent.
• Support logistics management for program department on special events e.g. seminars, workshops, retreat.
• Supervise the maintenance of field office and office space (library, meeting hall, public area, store room etc.)
• Work closely with Logistics/procurement & admin team to support the procedure & documentation 
• Support program (staff/partners) in project planning, phased budget & DIP preparation process, budget forecast and its revision
• Timely follow up and payments of vendor’s invoice and settlement of advance, liabilities and receivables etc. and reconcile periodically. 
• Manage different audit process and facilitate to comply recommendation from the voucher verification, different audit and kindly facilitate management response in timely manner with close coordination with thematic heads, program director, logistics and board
• Field visit for financial monitoring process; Visit and Interact with community site (at least 5% working hour), carry out document verification and coaching, prepare the field visit document verification/ monitoring report and share the report/ recommendation to relevant authorities including board and program management. 
• Comply with all Zero tolerance policy and procedures with respect to child safeguarding, fraud and dishonesty and harassment.
• Ensure procurement process in the office and project sites; e.g., booking tickets, hotels, purchasing, office monthly bills   when needs arise
• Support to Logistic and Procurement Officer to develop Annual Procurement and Supply Management (PSM) Plan and Consolidate and analysis of procurement plan and finalize the frameworks agreement as per requirement of different categories.
• Assist in developing and implementing of finance/human resource/admin policies and guidelines.
• Work together with Project Director, Project Coordinators and respective Executive Body in budget management and its implementation

ACADEMIC QUALIFICATION AND EXPERIENCE:  

• Bachelor's degree in management or related discipline. 
• At least three years working of experience (2 years for GSI Group*) in the capacity of administrative and financial management system, working in the community closely with the local government, schools and children
• Good understanding of working with development partners, government and multi-cultural environment with the local context and sensitivities. 
• Fluency in written and spoken English essential with excellent computer skills
• Knowledge of FAMAS and TAX 
• Analytical skills
• Good communication skills, written and oral. 

INFORMATION ABOUT EXAM:

Types of Exam: Written and Interview 

Publication of Shortlist: 8th Dec, 2022

Date of Exam: Conformed after Shortlist for Shortlisted Candidates only. 

Service & Facilities: As per Organization's rules and regulation

Interested candidates are requested to submit their cover letter along with provided CV format at https://docs.google.com/document/d/1mAqWtLDhlD4SZm-9Q_Ba536RsHucClRn/edit?usp=sharing&ouid=103478232780133632230&rtpof=true&sd=true photocopies of citizenship and qualification by 7th Dec, 2022 in hrc@sosec.org.np. Only short-listed candidates will be contacted for further selection process. Any kind of external influence will automatically disqualify the candidate. All rights related with recruitment process will be held by recruitment committee.

Telephone enquiries will not be entertained.

Women, Dalit, Sexual and Gender minorities, and people from marginalized community are encouraged to apply.

For more details

Social Service Centre (SOSEC) Nepal Dailekh

Phone no: 089-410096/410187

Fax no: 089-410093

Visit website: www.sosec.org.np

Coordinator

Recruitment Committee

Social Service Centre (SOSEC) Nepal