Accounting Firm Services

Jhpiego

Detailed Job description / requirements:

Jhpiego is an international non-government organization working in more than forty countries around the world to save lives, improve health and transform the futures of women and their families. Jhpiego is currently seeking a Nepal-based firm to help manage the following on behalf of the organization:

Part 1: Accounting, Payment, and Invoicing Services

a.Establish and maintain a segregated local bank account in the Firm’s name in which Jhpiego will deposit funds to cover local expenses-OR-beable to provide a complete and accurate desegregate of Jhpiego’s expenditures and report on those expenses.

b. Submit monthly financial expense reports to Jhpiego, using the  Financial Monthly Report (FMR) template to be provided by Jhpiego.

c. Perform transactions in accordance with applicable Jhpiego policies and manuals and for approval of applicable Jhpiego staff.

  • Process electronic bank transfer payments on Jhpiego’s behalf for approximately 10 transactions per month (not including payroll transactions) for the purchase of goods and services from local vendors (eg: supplies, hotels, airlines).
  • Jhpiego will review all fully approved invoices using a standard coversheet to provide the payee name, the payment amount, and prior written approval for every transaction.

d. Issue payments directly to the approved payees/vendors and produce Proof of Payment documents to send back to Jhpiego staff.

e. Provide travel expense advances and do final payment reconciliations for staff

f. Prepare a monthly Receipt and Expenditure Report (Reconciliation) – invoices, checks written, replenishments outstanding, replenishment requested, and bank statements;

g. Keep all receipts and disbursement accounting documents by tracking all payments sent and transfers received.

h. Prepare and record all entries affecting Jhpiego’s operations in Nepal.

Part 2: Travel and admin services

i. Assist with airline and hotel vendor payments.

j. Assist with airline bookings

k. Assist with direct payments to established vendors for certain services like vehicle use etc.

Part 3: Tax withholding & Tax services

Withhold tax for the payments to vendors as provided in Nepal Income Tax law. When tax withholding is required:

l. Calculate the withholding rate based on the type of transaction.

m. Prepare the check for the vendor

n. Record the payment. The tax withheld will be remitted as required by local law

Part 4: Payroll management services

o. Manage the end-to-end payroll process for up to 20 staff in Nepal, ensure Jhpiego is compliant with local laws (including tax) and policies, facilitate resolution of payroll issues, and handle any audit needs, as required. All payments will be reviewed and approved by designated Jhpiego staff.

p. Set up and establish a segregated local bank account into which Jhpiego will deposit funds to cover local expenses.

q. Collect information on Jhpiego employees, consultants, and locums (including employee agreements with monthly salary and benefit information) and enter information into a payroll database.

r. Prepare payroll and disburse monthly salary payments of Jhpiego employees and consultants, upon approval from Jhpiego Program Country Representative and Global HR business partner.

s. Furnish employees with a copy of their respective salary information each month and an end-of-year summary, showing monthly and cumulative annual salary, benefits, and withholdings details as well as annual leave balances.

t. Perform all payroll withholdings required by Nepal Law including file and pay income taxes to Nepal authorities; and file and pay contributions/fees to the concerned authorities (SSF, EPF, CIT) as required.

u. Furnish all original supporting documents for all transactions as needed and/or requested by Jhpiego.

v. Perform transactions in accordance with applicable Jhpiego policies and manuals and for approval of applicable Jhpiego staff.

  • Process electronic bank transfer payments on Jhpiego’s behalf for approximately 10 transactions per month (not including payroll transactions) for the purchase of goods and services from local vendors.
  • Jhpiego will review all fully approved invoices using a standard cover sheet to provides the payee name, the payment amount, and prior written approval for every transaction

w. Issue payments directly to the approved payees/vendors and produce Proof of Payment documents to send back to Jhpiego staff.

x. Prepare a monthly Receipt and Expenditure Report (Reconciliation) – invoices, checks written, replenishments outstanding, replenishment requested, and bank statements;

y. Keep all receipt and disbursement accounting documents by tracking all payments sent and transfers received.

z. Prepare and record all entries affecting Jhpiego’s operations in Nepal.

If interested, please include the following in your application (jhpiegonepalrecruit@gmail.com if you aren't able to submit files here):

Kindly provide a detailed cost breakdown for each of the following services.

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Kindly provide past capacity experience undertaking similar work in Nepal. Please include the CV of the focal person who would be deputed to this Jhpiego assignment.

  • Kindly provide the licenses available.
  • Membership Certificate of Institute of Chartered Accountants of Nepal (ICAN)
  • Certificate of Registration of the firm
  • Certificate of Registration of VAT
  • Tax Clearance Certificate for the last three years

Job Overview

Category Accounting and Finance
Openings 1
Position Type Contract
Position Level Senior Level
Experience 5+ years
Education Chartered Accountant (qualified/semi-qualified)
Posted Date 28 Dec, 2022
Apply Before 25 Jan, 2023
City Lalitpur