Terms of Reference (ToR) for the Documentary production

Fair Trade Group Nepal

Terms of Reference (ToR) for Documentary Production 

1.Background:

Fair Trade Group (FTG) Nepal is a consortium of fair trading organizations in Nepal. It seeks to promote the advancement of the socio-economic status of underprivileged and marginalized producers across the country. It was formally registered as a non-trading not for profit an NGO in 1996. Member organizations of FTG Nepal are involved in supporting producers and raising awareness towards influencing change in the international trade regime. At present, more than 10,000 underprivileged producers and 45,000 producers are directly and indirectly benefiting through FTG Nepal and its members.

FTG Nepal with support from Oxfam in Nepal, through its Pokhara Handicraft Enterprise Project is supporting Pokhara Women's Skill Development Pvt. Ltd. (PWSD), Pokhara, to increase their production and revenue by capacitating existing and new vulnerable/marginalized women producers. The project aims to improve their business to create mass impact to improve the living condition of vulnerable women that will be engaged with them through this project.

Pokhara Women's Skill Development (PWSD) Pvt. Ltd., located in Pokhara, works with women artisan offering training and inputs as well as marketing the handicrafts items they produce. PWSD provides employment to over 400 women both in-house and home based producers. PWSD has good market base and have huge unmet demand that has not been fulfilled due to lack of skilled manpower. Thus, through this project PWSD will engage and employ more vulnerable women to fulfil the demand by providing them with various skills based training. PWSD will also be provided support through this project to strengthen their organizational capacity.

2.Objective

The objective of this consultancy is to produce a documentary movie that captures the overall aspect of PWSD like its story, work, impact etc and videos of Producers’ stories that communicates the impact in the lives of women artisans after working with PWSD. The videos will be used to promote PWSD and its works to the visitors, commercial vendors/buyers, potential customers, and to the audience in domestic and international platforms.

3.Scope of work

The consultant will take overall responsibility of taking videos, information collection, preparation, creative designing and editing of the documentary. The consultant will receive other information for the documentary through PWSD and FTG Nepal.

The consultant will share raw video of the documentary and incorporate all the feedbacks provided by FTG Nepal. The documentary should be beneficiaries driven, motivational, told mainly from the perspective of the beneficiaries, with interviews and inputs from local communities, government and non-government stakeholders of PWSD. Documentary should be in Nepali (some section can include English) with English subtitles, at good market quality standards.

The entire film production i.e. writing, filming, editing, voicing/narration etc. should be done by the consultant. The entire development and production process will be closely monitored by FTG Nepal office providing continuous review, comments and inputs support when needed.

4.Location

Documentary will be shot in Kaski and Kathmandu district.

5.Expected Timeline:

• Contractor shall commence the work as soon as possible, immediately upon signing of the contract
• A detailed timeline along with the work plan (shooting schedule) and draft outline needs to be submitted within 7 days after signing of the contract in consultation with FTG Nepal project team
• First draft of the documentary should be provided to the FTG Nepal project team within 21 days after signing of the contract.
• Final documentary as well as the project files, should be delivered to FTG Nepal no later than 35 days after signing of the contract.

6.Deliverable and payment distribution:

The deliverables of the contract will be:

• Around 5 minutes long 1 documentary video of the PWSD;
• Around 2 minutes long impact stories of 5 women artisans at PWSD

Payments of total budget will be processed upon delivery of the following product along with the invoice:

1. Detailed timeline, work plan (shooting schedule) and draft outline (30%)
2. Draft videos (40%)
3. Final videos along with project files (30%)

7.Qualifications

1. Minimum of three years of experience in the area of documentary production, directing and editing
2. Access of high quality filming, light, sound and editing equipment
3. Ability to operate under strict time limits and apply high production and technical standards for the purpose of maintaining high level of professionalism
4. Ability to communicate and conduct interviews in Nepali and English
5. Track record of successful materials filmed in the region and /or on similar topics would be an asset

Applications (Deadline 21st August 2019)

To apply for the contract, please provide following documents:

1. Two links to work samples demonstrating most relevant past production
2. Detailed list of technical information of the equipment intended for use, including camera, light, sound, editing software etc.
3. Curriculum Vitae of the team and functional responsibilities of the key people to be engaged in the production of the documentary
4. Detailed filming plan and timeline for all phases in pre-production, production and post-production
5. A clear total cost of the final product with detailed breakdown of estimated costs, including estimated days of shooting, production team, days of editing, travel costs etc.
6. Copy of tax clearance certificate
7. Copy of firm/organization registration certificate and VAT/PAN registration

Send application to:  ftgn1996@gmail.com